Friday, December 19, 2008

Storm Water Utility

Over the past two years, city staff has been reviewing a storm water utility concept for the City of Indianola. A storm water utility is allowed by State Code to address storm water flow safely/efficiently and environmentally friendly. Storm water utilities also help reduce flooding in a community. Many Indianola homes and businesses experienced flooding during the July rains, for example.

During previous discussions with our elected officials, staff was authorized to solicit quotes from engineers to study Indianola's storm water system, provide a recommendation for repairs/improvements as well as a fee structure. Fees are charged to properties that empty storm water into the system similar to fees that are charged for water and sanitary sewer.

On December 3, 2008, elected officials authorized a proposal from Veenstra and Kimm Engineers (V&K was the low of 4 bids received) to provide the services as requested. Elected officials approved V&K's proposal on a 4-3 vote with the mayor breaking the tie. In accordance with their vote, the proposal will be delayed until May 1 of 2009 and another review will occur on April 20.

Below are excerpts from the memorandum I prepared for elected officials to help make their decision.

WHAT V&K’s PROPOSAL DOES:

· Provides the first step in reviewing the city’s storm water drainage system to identify needed improvements on a priority basis
· Provides cost estimates for system improvements
· Includes review of alternative storm water methods including porous concrete, detention systems, etc
· Assists with public awareness and storm water education
· Develops a draft storm water utility ordinance




WHAT V&K’s PROPOSAL DOES NOT DO:

· Will not create a utility. That will be considered by council in about 12 months
· Will not implement a fee structure. That will be considered by council in about 12 months
· Will not begin improvements/replacements/additions to the storm water system. Those will be proposed in 10-15 months.

Information/Clarification:

ROAD USE TAX FUNDS/PROPERTY TAXES:

· RUT funds are derived from gasoline taxes. Revenues have increased slightly while expenses have increased significantly
· Storm water expenses including day-to-day operations and capital expenses are paid by Road Use Tax (RUT) funds or property taxes
· RUT cash balance has been decreasing annually. Projected FY 08/09 balance is estimated at $152,700. FY 06/07’s balance was $265,800
· Efforts including staff reductions and using property taxes to pay for capital equipment have slowed the RUT cash balance decline and delayed use of property taxes for Street operations
· Property taxes will be the only revenue source available when RUT funds are no longer sufficient to pay for Street operations/maintenance
· Property taxes are paid by only 70% of the property in Indianola

STORM WATER UTILITY

· Funds are derived from all property based on amount of storm water placed into the environment from rooftops, parking lots, driveways, etc.
· Storm water fees are paid to remove rainwater in a safe, environmentally acceptable manner
· In addition to capital expenses for storm water main repair/replacement/additions, the SWU can also pay for day-to-day operations such as street sweeping (staff and equipment)

STORM WATER PROJECTS:

Staff is aware of the following storm water projects:

· Stephen Court culvert addition--$125,000
· South Buxton s/w main replacement--$70,000
· Moats Park s/w main replacement--$100,000
· Balloon Museum ditch repair--$40,000 to $200,000
· S/W main extending north from Orchard Avenue across Country Club (15th hole)--$45,000
· S/W main replacement from Howard/Clinton to Moats Park--$300,000

The above projects total about $850,000 and will require repair over the next 5-7 years. There are other storm water issues that we’ll address in the next several years that are not listed above. Note that W. Iowa and N. 9th culvert replacement costs totaled nearly $115,000 last year.

If $850,000 in bonds were issued at 4.5% over 10 years, the annual payment would be $107,500, costing a $200,000 home about $23 annually.

HOW STORM WATER REVENUE CAN BE USED:

Based on “very preliminary” estimates of $3/month/household, the SWU would generate about $215,000 annually that can pay for:

· Bond payments for existing s/w expenses equaling a 3 cent property tax reduction
· Bond payments for street replacement in 2011 equaling a 3 cent property tax savings
· Provide a revenue source to maintain s/w retention ponds/drainage areas on private property
· Day-to-day s/w operations currently funded by RUT
· $215,000 annually would decrease taxes (or keep them from increasing) by about 53 cents equaling $48 on a $200,000 home.

WHY A STORM WATER UTILITY

· Storm water expenses are going to occur! The question before mayor and council is how to pay for them?
· SWU creates a fair and equitable fee structure for all properties, not just taxable properties
· SWU will reduce property taxes now and in the future by paying for costs that property taxes would pay.
· Property taxes will be reduced (or not increased) to offset the monthly fee
· SWU revenues could be used to offset special assessment costs (for s/w mains)
· SWU revenue can pay for storm water expenses now paid by RUT thereby slowing the need for property tax support
· A complete storm water study has not been performed since the early 80’s. A SWU would provide a funding source for the study
· A SWU would provide a funding source to help maintain detention ponds/drainage ways on private property that are not currently maintained
· Recent storms created flooding issues citywide. SWU is a pro-active approach to help prevent flooding in homes/businesses
· SWU will compliment our I&I efforts—Not only will the SWU help remove rainwater efficiently thereby relieving some of our I&I problems, but it will also help remove rainwater that is moved out of the sanitary sewer system
· Six cities in the metro area already have SWU’s. Three more cities are reviewing SWU’s.

There are compelling reasons to establish a SWU. However, that is not the issue before mayor and council at this time. I am recommending the city hire V&K to study our system and give us information on the concept. The mayor and council will have more input and a final decision in about 12 months when a fee structure and ordinance are recommended.

There are many questions about a storm water utility and hopefully the above information answers some of them. However, please contact me to answer any other questions you may have.

Friday, December 12, 2008

West Highway 92

Several months ago council teamed with county officials and IDOT to form a committee whose charge is to gain acceptance for improving Highway 92 from Indianola to Interstate 35. This "formal" committee is a result of the city and county's efforts during the last 6-7 years to move this project forward. With the help of Congressman Tom Latham, about $3 million of federal assistance has been granted. About $400,000 of that amount has been spent on an environmental assessment and corridor study during the past year and a half.

At the committee's meeting on December 10, it was decided to recommend using the remaining federal allocations to improve Highway 92 from “R” Street thru R-63. Consequently, IDOT is preparing an agreement for the city and county to jointly administer the project. However, as we all know, government does not work extremely fast so it may still be a year or two until the project gets underway.

I will continue provide updates on Highway 92 in the next couple months.

Friday, December 5, 2008

Movie filmed in Indianola?

The city received a request today from filmmakers to intermittently (5 minute periods) close Hwy 92 from Hwy 65/69 to Howard on December 15. They were not too open about the movie but did indicate the star was actor Ray Liotta (gang leader in Wild Hogs). The movie apparently is about domestic violence and some of the shots will be filmed in the A&W Restaurant.

The city intends to cooperate with the filmmaker’s request and will have officers at Hwy 65/69, 1st Street and Howard to control traffic. Affected property owners will also be contacted as will the IDOT.

When asked “why Indianola”, the response was it’s hometown charm. However, it was recent State legislation providing significant tax incentives that brought them to Iowa.

Whatever the reason, we are hopeful Indianola will get some good publicity if and when the movie hits the screens.

Wednesday, November 26, 2008

BALLOON MUSEUM DITCH

The Federal Emergency Management Agency (FEMA) turned down the city’s request to fund the restoration of the ditch that is deteriorating badly just north of the Balloon Museum on Highway 65/69. FEMA’s representatives indicate that since the soil is “fill”, the condition is pre-existing and therefore not eligible. The city’s position is that fill or not, the heavy rains in July caused the bank to cave in. It has been getting worse ever since.

The city intends appeal FEMA’s decision and in the meantime, council (on December 1) will consider a $20,000 proposal from Vanderpool Const. to restore the ditch for the time being. If FEMA’s decision is reversed, the culvert may be extended west from Hwy 65/69 to remedy the problem permanently.

Wednesday, November 19, 2008

Coming Soon: The New Online Communication System

A new online communication system will be available on your City web-site Monday, November 24th to allow citizens to communicate with City staff 24 hours a day, 7 days a week. This system will allow service requests that will be routed automatically to the appropriate City department.

The system can be accessed at the City’s website which is www.cityofindianola.com. To submit a question, request for service or any other form of communication, simply left click the button or link that says “Make a Request”. You will be routed to a list of request topics which will help you find the appropriate request form. Next, select the appropriate topic and the list of request forms will appear. Once the correct request form is selected simply type in responses to the questions asked, or, enter information in the blank fields and click on the “continue” button at the bottom of the request form.

Finally, you will be given an opportunity to review and edit the information you entered before clicking on the “submit” button. Once the submit button is clicked the request immediately forwards to the department and the issue can be addressed in a timely manner.

Also, citizens will be able to follow up with their request by registering online and creating an account.

The benefit of the new system, is that citizens can communicate with city hall from their homes or work any time of day! Citizens do not have to drive anywhere or call to send a request and contacting the appropriate person to handle your request is done automatically.

Keep in mind, of course, our staff is always available to serve your needs in person at City Hall and the various City departments. This new online system just offers you an easier and more convenient way of contacting us.

Friday, November 7, 2008

Electronic Waste Facility

At their meeting on November 3, the city council approved a staff recommendation to use the Brush Facility (beginning April 2009)as an e-waste (tv's, monitors, computers, dvd's, printers, fax machines, video game systems, etc.) collection site for residential electronic waste. Project highlights include:

· City Staff will build a 10x10 building to store e-waste
· Building materials will be funded by the South Central Iowa Landfill
· The same hours as the brush facility will be used for e-waste
· A private hauler will remove e-waste on an as needed basis
· TV’s and monitors will have a disposal fee and other items will have no charge
· Residential use only (at least for the first year or two)

The concept stems from the successful e-waste event held last April and developed by Chris Longer. There is an obvious need for the program and offering disposal about 7 months (compared to 1 day) will be a significant benefit to residents. In addition, there is little cost since the building materials will be paid by the Landfill and facility hours will remain the same (as the Brush Facility).

Our hope is that residents will use the brush facility for another service with little or no charge. Electronic waste is not intended for landfill disposal due to potentially harmful elements. Look for more information in the months to come.

Friday, October 31, 2008

Multiple Sanitary Sewer Service Taps

With our Infiltration and Inflow Program (intended to remove storm water from the sanitary sewer system), we are finding multiple properties connected to the same sanitary sewer service. A sanitary sewer service is the pipe that carries sewage from a home to the public sewer main. Multiple taps occur when more than one home is connected to the same sanitary sewer service. Though once allowed, such connections are prohibited today because they can create problems in the following ways.

· Sewage from one or more homes can back up in another home
· When backups occur, it is very difficult to determine the source of sewage
· Sewer services are typically 4 or 6 inches in diameter and not feasible for cleaning as are 8-inch public sewer mains
· Services are usually on private property and can be difficult to access due to fences, shrubbery, driveways and even buildings

When city staff encounters multiple service taps, the affected property owners are notified and asked to correct the problem by separating the services. Sometimes this requires installing a public sewer to serve their homes. In such cases, the city has worked with property owners by hiring a contractor and spreading the cost to the homeowner over a ten-year period. Payments have even been placed on monthly utility bills to lessen the burden of cost.

With the I&I program moving into the more mature area of our community, it is likely city staff will find more of these multiple services. In some cases, property owners are thankful and relieved that their sewer backup recurring problems can be resolved.

If you have a question as to your service, feel free to contact the Sanitary Sewer Department at 961-9416 for assistance.

Friday, October 24, 2008

Balloon Museum Ditch

Many comments have been received about the falling ditch immediately north of the Balloon Museum on N. Hwy 65/69. The south side of the ditch began falling in July after the heavy rains so a claim was submitted to the Federal Emergency Management Agency (FEMA) in August. FEMA is reimbursing the city 90% for other storm-related damage including sanitary sewer damage and clean-up expenses.

FEMA’s initial reaction was to request soil tests from the area to determine if the ditch is falling due to some other reason. The city consequently hired soil engineers Allender Butzke and they found that the ditch is failing due to moisture and “fill” dirt. A culvert extension west from Highway 65/69 was the recommended solution.

FEMA representatives have advised that the city claim will be denied because the condition was pre-existing. However, the city intends to appeal that decision since storm water caused the fill dirt to collapse. We’ll not know FEMA’s decision for several weeks.

In the meantime, the ditch will be watched closely and action taken as necessary. Estimates to shore the fallen section are in the $40,000 range.

Thursday, October 16, 2008

Land Development

I am sure some or most of you have read about an offer the city received to purchase land on the city's north side (west of the Veterinary Clinic). I was opposed to the sale because the owner wants to build a single-family dwelling which will very likely inhibit future growth. Commercial and/or high density growth is important to a city because it builds tax base and helps keep taxes stable.

Shown below are excerpts from a memorandum I wrote to elected officials. It will explain the reasons for my recommendation.

· City land totals 1.54 acres comprised of 6 lots
· The city paid $3,600/acre, not including staff time, in 2002
· Mr. Eubank intends to build a single family dwelling, but has not been specific about location
· The land Mr. Eubank wants to build on is owned by Harry and Mark Piffer
· Mr. Eubank’s former home (immediately west) sits on approximately 30 acres and significantly inhibits higher density use
· The Comprehensive Plan shows the first 600’ of frontage as C-2 (highway commercial), the next 200 as R-3 (multi-family—serves as buffer) and the remainder as R-1 (mixed and single family residence)
· Note that 600’ of commercial may not serve future needs—Wal-Mart has 1,000’ and Noble Ford is 700’
· Connect fee for sanitary sewer is $3,672/acre plus 4.5% interest. This sewer was installed to help stimulate growth.
· A 5-10 acre acreage may limit collection of the connection fee. We do not know the total number acres Mr. Eubank’s home will occupy.
· This land is zoned A-1 and requires a minimum of 20,000 sq. ft. (nearly ½ acre) with a 125’ minimum lot frontage.
· Hoover Avenue will eventually cross (east/west) this area possibly resulting in a very large assessment
· City code does not prevent a single family dwelling from being built on this property
· Undeveloped land sells for about $10,000 to $15,000/acre according to a realtor’s estimate (obtained during Country Club purchase offer)

Based on the above, I cannot recommend sale of this land for a single-family dwelling based on the following:

· The land is a natural growth area
· The single family dwelling could prohibit higher density growth
· The city installed sanitary sewer at a cost of $375,045 to promote development
· Future Hoover paving could be inhibited by a single-family dwelling and the size of the assessment (W Euclid??)
· The city land can be sold when a higher density development occurs
· A full development plan should be submitted in order to assure the highest and best use of the entire property

Should council prefer to sell the property, I suggest the following:

· A site plan showing the single family dwelling is in a location that does not limit normal density single family and/or multi-family dwelling construction/development—that is, Howard, Buxton and 1st Streets should be able to extend to Hoover uninhibited by this home.
· Price/acre be at least $10,000 (consistent with the realtor’s estimate)
· A minimum of 5 acres be included in the sanitary sewer connection fee (return on investment)
· An agreement with Mr. Eubank to a future paving assessment should he still own the land adjacent to or within 300’ of Hoover

My recommendation was based purely on “community” benefit and not intended to be negative toward Mr. Eubank. The city has invested heavily in sanitary sewer and the result should be a return on that investment (high density growth). Residents can expect no less.

Tuesday, October 7, 2008

Taxes, taxes, taxes

Nobody enjoys paying taxes, and, we all think they are too high. I am not about to write anything different about those perspectives. But, I'd like to give you an idea of how Indianola's taxes rank in the state.

We typically rank Indianola with cities that have a population of 6,500 and greater, and, there are 62 of those cities. 6,500 population is somewhat arbitrary but when we first started comparing, it was about one half of Indianola's population. Seemed like a good place to start.

Your taxes are made up of 3 primary sources: Schools, County and City. The total tax rate for these entities is $39.16. That tax rate ranks 28th among those 62 cities meaning that Indianola's tax rate is in the lower one half of these cities. Personally I think that is quite good when considering Indianola does not have alot of commercial and industrial tax base.

Indianola's "city" tax rate is $11.65 and ranks 14th among those 62 cities. Again, I think we do very well especially when considering cities like West Des Moines, Coralville and Waukee have a higher tax rate. These are high growth areas with significant commercial and/or industrial tax bases from which to generate revenue.

And, that is another factor to consider. Indianola's tax base per capita ranks 28th among these cities. That means that even with a smaller tax base, we manage to have a lower tax rate than 14 cities with more taxable value.

Again, no one likes to pay taxes, and, we all think taxes are too high. But at least you now know how Indianola's taxes rank in our state.

Thursday, October 2, 2008

CORRECTION Annual Fall Clean-up Program

The Ad in the Indianola Record Hearld stating curb side clean up is incorrect. This is a drop off program only you will need to take your Large Items to the Brush Facility October 11th, 2008 from 9:00 a.m. to 3:00 p.m.

For additional information please contact City Hall at 961-9410.

Friday, September 26, 2008

Hillcrest Traffic Signal

Detector loops were installed this week on both sides of Hillcrest Avenue at Highway 65/69. When a vehicle approaches the intersection from either the east or west, a red light will stop the north/south traffic.

Until now video cameras were used to detect motion on the east or west sides of Hillcrest but we found they were not very accurate. Since the cams were mounted on the signal masts, they were subject to wind and vibrations that often caused a false signal. Therefore the north/south traffic was stopped needlessly.

The detector loops were installed in the concrete and create a magnetic field. The field is broken only when a vehicle drives over the loop thereby causing a green light in the east/west direction. Otherwise, the east/west directions should always remain red and the north/south green.

The new loops should lessen north/south stops and improve traffic flow. Our thanks to those who called to inform the city about the signal. The new loops should be a significant improvement.

Thursday, September 18, 2008

City Hall Renovations

Last week several Requests for Proposals (rfp’s) were sent to architects/engineers for price quotes to thoroughly study city hall and develop a plan/specification for repair/renovation. As written and discussed during the sales tax referendum, this building requires serious roof, heating/air conditioning, structural and cosmetic repair that cannot be delayed any longer. The architectural/engineering services will not include expansion design.

The original idea was to fund these improvements, along with the Fire/Police expansion, using sales tax revenue. However, since our residents did not support the sales tax, property taxes (paid by only 70% of properties in Indianola) will finance the improvements. A cost estimate will not be available until the architect/engineer reviews the building but early projections are about $700,000 to $1,000,000.

Rfp’s are due September 30 and a recommendation will be brought to council October 6. Once an architect/engineer is hired, plans/specifications will be drafted in about 3 to 6 months. Building repairs should begin next summer.

Wednesday, September 17, 2008

My apologies for not updating this blog in 3 weeks. I have been out of town on 3 occasions and time has been very limited. I will have an update on the city hall renovations in a day or two.

Thanks to you for taking the time to read this and I sincerely hope you find it helpful.

Wednesday, August 27, 2008

Balloon Museum Ditch

During the month of July the City experienced two four-inch rains, which are believed to have caused the embankment slide at the National Balloon Museum. The City has been working with Federal Emergency Management Agency(FEMA) mitigation specialists to determine funding sources available to make appropriate repairs to the embankment slide. The City has hired Allender Butzke Engineering at a cost of $7,000 to conduct soil borings and provide an action plan for repairs. It will take approximately two weeks to complete the report. This is an urgent matter and the City will proceed as quickly as possible with the advice of the engineer and FEMA.

Monday, August 25, 2008

West Euclid Paving

Having just seen the Channel 13 video on the West Euclid Paving project and related assessments, it is prudent to clear some misrepresentations that were made.

1. The city is contributing $400,000 to $450,000 to the project that has a direct affect in lowering the assessments. All taxpaying properties are helping pay for this project!
2. The city has placed an assessed value of $25,000 on vacant lots thereby reducing some assessments by $6,250 in addition to the contribution above.
3. The assessments on the Channel 13 story were “total” assessments but did not mention deficiencies. Deficiencies are amounts that reduce the assessment because cities cannot assess for more than 25% of the land/property’s value. Deficiencies then eliminate themselves by 10% per year and are completely gone in 10 years if the property does not develop. Deficiencies on West Euclid range from $6,250 to $12,500 depending on the size of the lot.
4. The size of the assessment is directly related to the size of the lots on West Euclid. Some lots are 200 and 300 foot wide thereby making the assessments much larger than if the lots were a normal 75-foot width.

Elected and appointed officials realize there are large assessments on West Euclid and have worked very hard to reduce them. In fact, the assessments have been reduced to an amount that is less than a normal 25-foot wide street.

Many comments are made on this project that either are untrue, or, do not include all the information.

If you have questions or need information, please do not hesitate to contact me.

Wednesday, August 20, 2008

West Highway 92

IDOT sponsored a meeting on August 19 from 5-7 PM at the Activity Center to provide information about possible improvements to Highway 92 west of Indianola to Interstate 35. Earth Tech, an engineering firm from Waterloo, IA, performed a study/environmental assessment.

In short, the proposed improvements include widening Hwy 92 from “R” Street to R-63 to a minimum of 3 lanes (center turning lane) and potentially up to 5 lanes (center turning lane). From R-63 to Interstate 35 the proposal is an “improved two” which straightens corners, lowers hills, provides turning and passing lanes. Keep in mind this stretch of highway has not been significantly improved since it was built about 1930.

The next step is to convince the IDOT Commission to place the project into its 5-year paving plan which is no easy feat considering the shortage of money and the number of projects. Over the next several months a delegation of city, county and state representatives will attend Commission meetings to make the request.

The study by Earth Tech was funded by a congressional allocation that was made possible by Congressman Latham with assistance from Congressman Boswell. No local funds were used.

Wednesday, August 13, 2008

WEST EUCLID PAVING

Progress continues on W Euclid, but, only the section from “U” east to the end of existing paving is paved. Sidewalks, driveway approaches and storm sewer intakes will be paved in the next two weeks along this stretch.

City staff met today with the engineer and school officials to discuss concerns about Wilder School opening on Wednesday the 20th. The plan is for the contractor to pave sidewalks on the south side of Euclid as soon as possible, and, to have school officials and police officers present to direct walking traffic on the 20th. The concern is our young children walking to school (along Euclid) without sidewalks. School officials also plan to give students notice on the 20th for parents to drive children to school if possible until sidewalks are paved.

The contractor plans to pave the remainder of W Euclid in about two weeks.

Thursday, July 31, 2008

STORM WATER AND SANITARY SEWER BACKUPS

I am hopeful your household did not get either storm or sewer water in your basements the last couple weeks. These are very unfortunate circumstances that create huge inconveniences for families and homeowners.

When a basement floods either due to a leaky foundation or, the sanitary sewer, the city is generally the first to get a call. And, while our staff does it’s best to minimize the problem, often times the only cure is to let the water flow out of the system and then out of the basement.

Sewer backups occur when too much water enters sewer mains during rainfalls. Basements back up because they represent the “line of least resistance” to let the water release from pressure in the mains. Backups occur most often in lower areas, or, where sewer lines are fairly flat and do not let water flow as easily as if there was more grade.

Indianola has over 80 miles of sewer mains, some are 70-80 years old and some are 20-25 foot deep. It is nearly impossible to keep storm water out of the sewer system especially when the ground is so saturated like it is this year. It can get there through manhole covers on flooded streets, cracks or misaligned mains, and storm sewers that are connected to sanitary sewers. The mains even collect storm water from homes and buildings that are illegally connected to the sanitary sewer. Yes, it is possible backups occur from your own neighborhood’s illegal connections.

At this time Indianola is taking aggressive action to keep storm water out of sanitary sewers. Our engineers estimate the city will spend $7 to $9 million testing, repairing and replacing parts of the system where storm water enters. However, it is a 3 to 4 year process.

Our plan is to begin repairs/replacements in areas that have the most backups and that will probably happen within a year or so. Until that time, backups may occur again, especially when we receive 4-inch rains as we did on July 27 and July 8. Mother Nature has certainly not been kind to Iowa in this regard this year.

In addition as part of our normal operation every attempt is made to prevent backups in the public wastewater system before they occur. Sewer lines are engineered to prevent accumulation and stoppages. Maintenance crews inspect and clean lines throughout the city on a regular schedule. However, widespread backups we’ve been experiencing lately are often beyond the city’s control.

It is therefore best if property owners have insurance covering floods and sewer backups. In the majority of cases, a special rider will need to be added to your homeowner’s or renter’s insurance policy to cover damages related to sewage backups or water damage. This optional coverage is usually not very expensive, but you must request that it be added to your policy. Check with your agent about this policy provision.

The city, of course, has insurance and when claims are received they are forwarded to our insurance representatives. The issue of fault (as always) rests on negligence. Has the city been negligent? Insurance representatives review the claims and thus far have denied coverage because backups occurred during very heavy rains. And, heavy rains are considered an act of nature that caused the problem. Under normal situations the sewer system performs just as it was designed.

Wednesday, July 23, 2008

BUILDING COLLAPSE

BUILDING COLLAPSE

At their meeting on July 21, the city council passed a motion finding that “the buildings are dangerous and unsafe and warranting an emergency situation that requires immediate action on the part of the City”. However, council also allowed the building owners until July 28 to have a contractor begin stabilizing the buildings.

It is my understanding the owners are getting quotes to possibly take down the rest of the One Stop Restaurant building. Also, the two owners to the east are considering their options. It is possible the building immediately east of One Stop could be removed as well.

On Thursday, July 24, two contractors will begin the stabilization process of the One Stop building. Clean-up will begin soon and Ashland may be open to one-lane traffic by the weekend.

Monday, July 21, 2008

BUILDING COLLAPSE

Not a lot of new information. We are still waiting for the property owner’s insurance company to determine coverage and may not hear more until tomorrow.

However, the city council will consider action at tonight’s meeting to begin stabilizing and removal if we do not get a timely answer. The city contacted Nuemann Brothers, Inc., and they provided a plan for stabilization/removal. It therefore is possible the city may have to begin this process within the next 48 hours.

Not only is Ashland Avenue closed, but there are businesses that are still not open due to concern about further collapse. The city simply cannot take the risk of anyone getting hurt.

The city is taking every action necessary to get the square back to normal (as possible), that it can. Thank you for your patience and cooperation.

Monday, July 14, 2008

BUILDING COLLAPSE

The south half of the building known as One Stop Sandwich Shop located at 112 West Ashland (north side of square) collapsed Sunday about 7:45 am.

The city is working with property owners, insurance companies and a structural engineer and here is what we have so far:

• It is not known at this time what caused the collapse
• A structural engineer reviewed the building and two buildings immediately east on Sunday and advised the entire quarter block be vacated until in-depth inspections could occur
• All utilities have been disconnected
• Clean-up will not occur until the buildings are stabilized
• Most of Ashland Avenue between Howard and Buxton have been closed
• Meetings are taking place with engineers, insurance representatives, property owners and city representatives to discuss inspection and building conditions

Please watch the city’s web site for more information and we’ll provide it as soon as possible.

Thursday, June 26, 2008

Fire/Police Renovation

I just read an article entitled “Countywide vote slated for July 8” in the June 25, 2008, Record Herald And Indianola Tribune. In that article was a quote from a rural resident that read as follows:

Milligan accused Indianola leaders of running a “stealth campaign” that centers on keeping the upcoming election out of the spotlight. “I don’t have a lot of faith in the folks who are running (the election) Milligan said. “Where are the citizen advisory groups on this?”

I feel a strong obligation to set the record straight for all Indianola residents. To say we are running stealth campaign is simply not true. Please observe the following:

· Between Fire Chief Brian Seymour and I, 20 PowerPoint presentations have been given to groups including the Rotary, Lions/Lionesses, Indianola School Board, Kiwanis, Elks and Warren County Historical Society.
· Two focus groups totaling over 30 residents were enlisted to discuss this project and a methods of paying for it
· There is an information video on cable channel 7 that plays every day at 11:00 AM and 8:30 PM. It starting showing on June 2 so by July 8 it will have been on TV nearly 80 times
· There have been 4 articles in the last 2 months in the Record Herald
· There have been 2 articles in the City Update newsletter
· There have been 4 articles in the Weekly Flyer in the last month
· Over 1,000 brochures/flyers have been handed out to citizens
· There will be an open house at the Fire Department on July 1 from 6:00 PM to 8:00 PM to show residents the conditions under which the Fire Department has to work—Please come out and join us to see for yourself.
· The city’s web page at www.cityofindianola.com has had building renovation information since the first of June

Stealth??? Oh no, quite the contrary. City officials have worked very, very hard to inform Indianola residents about the need for this building renovation and proposed sales tax to pay for it. We are well aware that informed voters make good decisions.

Again, there is an open house at the Fire Station on Ashland Avenue from 6:00 PM to 8:00 PM on July 1. Please come by and tour the building to better understand why the renovation is needed. Hope to see you there!!

Tuesday, June 17, 2008

Flooding

Indianola is extremely fortunate that it was, for the most part, built on high ground and is not prone to flooding like other Iowa cities. During the rains last week, the Sewer Department received 5 calls for backups and another 3 for water in basements. While we know there were more individual water-related incidents, it was nothing compared to communities where downtowns are closed or residential areas are inaccessible for days.

Yes, Indianola is a very lucky city and it makes one wonder if Indianola’s original founders thought about high ground, flooding and the risks involved. If that was their motive, then all Indianola citizens owe them a great deal of gratitude for their insight and forethought.

Even though Indianola did not flood, there are some effects. A meeting today with IDOT to discuss the potential improvement to Highway 65/69 south of Highway 92 was postponed due to flooding in southeast Iowa. I will update this blog when the meeting is re-scheduled and more information is available.

Thanks for taking the time to read this blog.

Friday, June 6, 2008

Fire and Police Renovation

Fire Chief Brian Seymour and I have been giving power point presentations on the Fire/Police Improvement project and the reception from all groups has been extremely positive. I am truly surprised at how people find the presentation extremely informative and educational.

If you are interested in seeing the presentation, it is shown on Cable Channel 7 at 11:00 AM and 8:30 PM, Monday thru Sunday. I really urge you to watch the video as it will help you decide how to vote on July 8 at the Warren County Administrative Building (Clinton at Buxton).

The video shows the differences in the proposed sales tax compared to a property tax to fund the project. The differences are enormous and really should be well understood by our citizens. It makes a real difference. For example, the sales tax would only last 10 years compared to 15 years for a property tax. And, the sales tax would cost a family of 4 about $60 annually if they spent $500/month on taxable items. That compares to $123/year for property tax on a home valued at $200,000. As I said, the differences are significant. And, everyone who buys taxable items in Indianola will pay for this important project thru sales tax. The property tax only collects from taxable property in Indianola so it does not include the college, churches or other non-profit entities.

As always, if you have any questions about this project, please feel free to call me at 961-9410 or e-mail me at tzisoff@cityofindianola.com

Friday, May 30, 2008

Rail Road Right of Way

Are you tired of driving over the hump on Highway 65/69 just south of Euclid Avenue and in front of the Well Fargo Bank Complex? Well, in several weeks the hump will be gone.The IDOT has contracted with Sternquist Construction (thru a bid process) to remove and replace the hump. The project will involve removing about 110 feet of highway and is scheduled to begin sometime in mid-June. However a preconstruction meeting has not been scheduled so that date may change.

Because the project will close the entire highway, traffic will be detoured onto East Iowa Avenue, 15th Street, Highway 92 and back to Hwy 65/69. During that time there will be no-parking on Iowa and 15th, and, 4-way stop signs will be installed at Iowa and 15th (parking and stop signs are subject to council approval on June 16). Depending on weather, the project should take about 30 days.

While there will be inconvenience, the good news is that no businesses will lose access to their property. Either Highway 65/69 or Euclid Avenue can be used to access the Wells Fargo complex, NAPA, La Casa and other area businesses.

Tuesday, May 20, 2008

Highway 65/69

An important meeting will be held in mid-June between Indianola officials and the Iowa Department of Transportation (IDOT). The purpose is to begin dialogue on a potential improvement project for Highway 65/69 south of Highway 92.

While the project scope has yet to be determined, the stretch between 92 and West 17th has been the topic in recent years. Discussion will also include improving the two-lanes to three-lanes or possibly four although the lack of available property on either side of 65/69 could make four lanes nearly impossible. Only further research will tell.

Even if dialogue goes very well, the project will be several years in the future considering it is not even in the IDOT’s five-year plan. Once in the plan (subject to Commission approval), project funding then becomes the next hurdle. And, we all know funding is never an easy challenge. The city will be expected to share some of the cost related to curb/gutter and storm sewer since the IDOT only paves slab-on-grade roadways. There may be other city expenses as well.

However, I am very optimistic that IDOT reps are meeting with the city to begin discussions. We have expressed a need for this project for several years and hopefully we are making some real progress. Not only will this project make the highway safer, but also, it will improve traffic flow and vehicle convenience.

Indianola is fortunate to have a very good relationship with IDOT officials as evidenced by the North Highway 65/69 improvements over the last several years. We now need to continue those relations and begin improving the south end of our community as well.

If you have any questions about these discussions or any other city issue, please feel free to contact me.

Monday, May 12, 2008

Pickard Park Paving

At their meeting on May 5, the city council approved a contract with Veenstra and Kimm Engineers to design a parking lot expansion and paving for Pickard Park. If you’ve been to Pickard this year or last, you may have noted cars parked on Hwy 92. Needless to say this is not a very safe parking option for several reasons.

The lot leading to the shelter will be expanded on the east side making room for a center lane of parking. Concrete and asphalt bids will be solicited and the City’s Park and Street Departments will be responsible for striping the lot and restoration.

About 75 new spaces will be added for a total of 246. However, there should be more cars in the lot since striping will create more efficient parking. Without stripes and designated spaces, vehicles often take more space than needed.

The project will be bid in early July and construction will begin in August. August was chosen because leagues end in July and do not resume until September.

The new parking lot will be a great asset to an already great park. Pickard is used heavily not only by residents, but the schools, Simpson College, countless ball players and visitors to Indianola.

Monday, May 5, 2008

ANNEXATION


The city received a request to annex about 119 acres on its southwest side in November 2007. The land is located several hundred feet south of Hwy 92 between “Y” Street and R-63. Per Iowa Code, when annexing property voluntarily, a city may annex up to another 20% in order to avoid islands (rural area surrounded by city area) and create uniform boundaries.

In this case, the city is annexing another 19 acres for a total of 138.

When annexing property, even voluntarily, there is a very specific procedure that must be followed including review by the Planning & Zoning Commission and County Board of Supervisors. Legal descriptions, public notices, maps, notices to surrounding property owners are also part of the process. In addition, a public hearing must be held by the city council (this one was held on April 7, 2008).

After council approval, the annexation request is presented to the City Development Board which is a department of the State of Iowa. They review the city’s application including all the required information, and if in order, set another public hearing.

The City Development Board will review Indianola’s application at their meeting on May 28 and assuming the requirements have been met, will set a hearing date for their meeting in June or July. At that hearing, they will allow public comment and then decide on the merits of the annexation.

Annexations can be controversial as property owners do not want to be in the city for various reasons including higher taxes and more restrictions such as building codes. However, there are “city” benefits that include water (less expensive than rural water), sanitary sewer (less problematic than septics), police protection and greater potential to develop property.

When a property is annexed into the city, the council has authorized a transitional tax that reduces the city portion of property taxes over a five-year period. The intent is to ease the financial difference from the rural area.

If you have any questions about this annexation or other city issues, please feel free to contact me.

Friday, April 25, 2008

Tax Abatement

An issue that has caused a lot (I mean a lot) of discussion over the years is residential tax abatement. There are many pros and cons about the concept and I have heard them all. What I have found is that people are either for it (because it creates tax base and jobs), or against it ( because it gives property owners something for nothing). There is very little in between.

While I have been a supporter of tax abatement, there have been legislative changes that have really minimized the impact, at least residentially. When originally adopted, the program abated taxes 75% the first year, 60% the second year and 45%, 30% and 15% each succeeding year. At that time, tax abatement really had an impact on taxes paid!

However, since 2004 tax abatement has been limited to “only” the first $75,000 of taxable value for a 4-year period. Consequently, a home valued at $300,000 pays tax on $225,000. Similarly, a home valued at $125,000, pays tax on $50,000.

As anyone can easily see, the present tax abatement really helps “affordable” home owners and does much less (percentage-wise) for “well-to-do” homeowners. One of the biggest arguments against tax abatement was that it favored those who could afford very expensive homes. Well, such is not the case anymore.

And, perhaps that is the way tax abatement should be. That is, it helps homeowners who need it most. I have shared these comments with some of the biggest tax abatement opponents and they tend to agree with the current formula.

Another factor recently changed is that a home improvement can be eligible for abatement by increasing the home’s value by only 10%. This is a reduction of 5% (was 15%) and does even more to help existing homeowners get a tax break similar to new homebuilders.

As always, if you have questions or comments, feel free to contact me.

Tuesday, April 22, 2008

Fire/Police Renovation/Expansion

Another question I receive about the Fire/Police renovation/expansion is:

Why is sales tax preferred instead of property tax?

There are several issues the city council considered when deciding to finance the project with a sales tax. They are:

· Indianola Fire/EMS Department provides service for about 118 square miles of county property, yet, Indianola only occupies about 9 square miles
· Sales tax is paid by those who shop in Indianola compared to property tax that is only paid by Indianola property taxpayers
· The sales tax will generate more revenue annually than a property tax—about $820,000 compared to $592,000 (using a $1.40 tax rate increase)
· The sales tax will be in place for only 10 years versus property tax for 15 years
· Sales tax is not paid on food, medical supplies, vehicles, gasoline and farm equipment
· Sales tax cost per family is about $60annually (based on $500/month taxable purchases) compared to $125 annually (based on $200,000 home)
· Once approved by referendum, sales tax revenue cannot be spent on any other projects unless another vote passes
· The sales tax will provide enough revenue to contribute $50,000 annually for property tax relief--$50,000 would result in a 12-cent tax rate reduction for Indianola property taxpayers
· Sales tax requires a 51% approval versus 61% for property tax

It was with much thought and consideration that our elected officials preferred the sales tax. Again, if you have any questions, please do not hesitate to contact me.

And, do not forget to vote on July 8 at the Warren County Administration Building, 301 North Buxton.

Monday, April 14, 2008

Fire/Police Renovation/Expansion

As you’ve read here and elsewhere, citizens will vote on July 8 to enact a 1-cent sales tax to renovate/expand our Fire, Police and municipal building. This is an extremely important question that citizens must address and I have been asked many questions about the project. One of the most common questions is listed below.

Question: Why not build across the street on land already owned by the city?

Answer: Building a new Fire Station across the street was thoroughly considered. It was not recommended for the following reasons:

· Expanding the Fire Department resulted in 2,500 more square feet than building new.
· A new Fire Station provided little assistance to the Police Department which also has space shortages
· The Fire and Police Departments cooperate daily and even share an administrative staff person. Splitting the departments would result in additional staff costs
· The existing building has roof, heating, air conditioning and structural problems that would still have to be fixed resulting in extra cost
· A new building would result in taxpayers maintaining two buildings instead of just one. Two boiler systems, two air conditioning systems, two roofs, etc.
· Family Video bought the land for $450,000 and pays about $40,000 annually in city, county and school taxes
· The current building houses not only Fire and Police, but also the Clerks Office, Community Development, Mayor and Manager. There are significant economies experienced by having all those departments under one roof

As you can see, there are many reasons to expand the existing site as opposed to building across the street. It is more efficient, cost saving and provides more space for the dollars spent.

I will continue to update this blog with other Fire/Police Building renovation questions because this is such an important issue for Indianola residents. If you have specific questions, feel free to email me at tzisoff@cityofindianola.com. I will not only respond to your email, but will answer them here so that all residents can have the same information.

Tuesday, April 8, 2008

Sustainability

There are lots of buzzwords out there including "growing green", “smart growth”, "eco communities" and "sustainability" that describe individual, organizational and community efforts to reduce energy consumption, reduce waste and increase quality of life. With concerns about oil dependence, global warming and other environmental issues, it is no wonder sustainable communities are becoming the new fad! However, is it a fad?

For me, I think not. I believe there is a much greater societal consciousness today about our environment and that people are willing to do something about it. In Indianola, for example, Mayor Kelley is forming a citizen/staff committee to review methods of improving Indianola's quality of life by looking at energy use, building codes, transportation systems and many more issues that affect our daily lives, and just as importantly, the lives of future citizens.

I will continue to update this blog as to the city's progress on sustainability which is best defined as "meeting a community's needs today without compromising the needs of the community tomorrow".

I truly believe sustainability, smart growth and growing green are one of the biggest challenges facing cities today. Our future depends on how we all deal with these issues.

Wednesday, April 2, 2008

MORE ON W. EUCLID

A preconstruction meeting was held on March 25 and the following "tentative" schedule was provided. I stress tentative because weather and other factors can and will affect the project.

The contractor is Nuckolls Construction Services
The engineer is Veenstra and Kimm
Project is divided into two phases--east end to "W" is phase 1; "W" to "Y" is Phase 2
Paving will extend to about 90' east of "Y" Street
Nuchols may begin work on the box culvert (east end) April 7
Phase 1 clearing and grubbing may begin April 7
Phase 1 underground utilities, subdrain work may begin May 7
Paving Phase 1 may begin June 19
Phase 2 may begin July 22
Phase 2 subdrain work may begin July 31
Paving Phase 2 may begin August 6
Sidewalks and driveways on the entire project may begin August 21
Project completion is estimated for September 11
The contractor has 90 working days to complete project

I hope this is helpful and again, I need to stress "tentative". The above information provides residents a general timeline for the project.

Wednesday, March 26, 2008

I read a letter to the editor in the March 25 Record Herald regarding the W Euclid Paving and felt a response was appropriate. The West Euclid resident asks for the same assessment policy for new streets that the city uses to repave existing streets. That is, to pay 50% of the cost of the paving. Here are some important points to consider:

  • West Euclid will be paved as a 31 ft wide street with an 8 inch depth
  • W. Euclid paving was estimated at $1.2 million including engineering and related costs
  • The city is contributing $300,000 of federal monies and about another $150,000 of tax payer monies to subsidize the cost of paving
  • The city placed an assessed value of $25,000 to vacant lots that are 90' and larger which results in $6,250 assessment reduction (in addition to the subsidies above). The reduction occurs because cities can only assess 25% of a property's assessed value (25% of $25,000 is $6,250)
  • The estimated cost/ft for paving W Euclid is about $195/ft after removing specific costs borne by the city including a culvert extension and some storm sewer work
  • With the city/federal subsidies and reduction in assessed value, some property owners cost/ft will be below $100/ft. One 300 ft lot is assessed at about $83/ft.
  • The assessed cost to W Euclid property owners will be less than the cost of constructing a normal 25 ft, 7 inch depth residential street

Based on the above information, the city has already reduced the cost of paving to about one half. The property owner is therefore asking to reduce his $18,000 assessment to $9,000, or, about one-quarter of the unsubsidized cost.

While controversial, assessments are intended to assign cost to those that receive benefit. All property owners have paid for their streets through the cost of their lot purchase. For example, property owners immediately north of W Euclid in the Prairie View Subdivision paid the cost of their paving, sewer and water utilities when they bought their lots. And, subsequent buyers of homes in that subdivision will reimburse the original owners when they buy homes as well.

One final comment. According the the Warren County Recorders Office, a 90 ft lot sold on W Euclid for $35,000 last year. The new owner contacted the city several times to find out the estimated assessment and was told it would be in the $12,000 range. The new owner therefore fully understands he has about $47,000 invested in a 90 ft vacant lot on W Euclid that has city sewer, water and paving.

Monday, March 24, 2008

The Iowa House, in a whirlwind fashion last week, passed amendment H8164 to H2645 that opens the scope of collective bargaining to include, among other items, the right for public unions to negotiate staff levels, hours of work/shifts; determination of insurance carriers and uniforms/equipment. In all, there are about 15 new areas that public employers (cities, counties and schools) would have to include in bargaining.

Needless to say, public employers across the state have been contacting their legislators to vote against adding new items because of the increased cost it will have on taxpayers. Opening these areas to collective bargaining may well increase staff levels which are a public employers most expensive asset.

Historically, staffing has been the responsibility of your elected officials including councils, county supervisors and school board members.

Unfortunately the Senate passed pass this legislation on Monday evening and Senator Staci Appel voted for opening the scope of bargaining in HF2645 even though council members and school board members strongly urged her to vote against the amendment. Representative Mark Davitt also voted for the amendment against the recommendations of mayors, council members and staff as well.

The bill now goes to the desk of Governor Chet Culver and we are hopeful he vetoes the bill.

Indianola's has two unions. One represents Police, Sewer, Street and Park employess and the other represents Electric and Water employees.

Thursday, March 20, 2008

On March 18, Mayor Jerry Kelley, Fire Chief Brian Seymour and I presented petitions to the Warren County Board of Supervisors requesting that a 1 penny sales tax referendum be placed on a ballot in July, '08. There were nearly 1,000 signatures on the petitions and the 1-penny sales tax, if approved, would be used for an 11,500 square foot renovation/expansion to mainly the Fire and Police Departments at 110 North 1st Street.

Our Fire Department serves 120 square miles surrounding Indianola and about 19,000 people in that same area.

I will provide more information on the project and how it affects Indianola citizens in the future.

Wednesday, March 19, 2008

Hello

My name is Tim Zisoff and am city manager of Indianola. The purpose of this blog is to provide another method of communication with citizens. I plan to post new blogs each week regarding events, projects and services in the city and I am hopeful that citizens will take time to read them to learn a little bit more about what's happening in their city.

Citizens are encouraged to respond to my comments using the e-mail address posted on this blog. If possible I will answer or respond but there may be situations when time does not allow a response. Citizen comments will not be posted on this blog but I will receive all on them.

Thank you for taking the time to read this and I am hopeful it becomes a useful tool for increased communication.

Tim