Thursday, December 31, 2009

News Items - January 4, 2010

1. PURCHASE OFFER: The Indianola Country Club submitted an offer to purchase the former sewer plant land on Country Club Road this week. The highlights follows:

• Price: The purchase price shall be $70,000 with $5,000 payable at closing.
• Term: Not to exceed 10 years
• Interest rate: 0% for years 1-3, 4% for years 4 and 5 with the final four years accruing at 6%. The interest accrues only on the unpaid balance for years 4 through 10.
• Prepayment: The ICC will have the option to prepay at any time during the contract without being assessed a penalty.
• Payments will commence September 15th, 2010 and be remitted annually in even installments until paid in full.
• Closing date: On or before March 15th, 2010.
• Insurance: City to be a named insured on ICC policy with a limit not less than $2,000,000. ICC will provide a hold-harmless clause for all liability arising from ICC's use/occupation of the property.
• ICC will not erect a tall fencing system on the property.
• Lights will not be utilized with the exception of a security light for the ball and pop machine.
• Evergreen type trees will be planted along County Club Road to contain errant shots.
• Both parties will be responsible for their respective portion of the costs associated with the closing of the contract.

The purchase has been discussed by Kevin Halterman (represents ICC) and myself. Given the fact that the old sewer plant foundation is still there and a sewer main runs diagonal across the property, the price is equitable in my opinion. The ICC plans to use it as a driving range (see packet) that would have tee boxes on the northwest corner and greens on the southeast corner. There “may” be concerns as to golf balls hit onto Country Club Road but the proposed layout should limit that.

The offer will be placed on the January 11 committee agenda for discussion.

2. JANUARY COMMITTEE AGENDA: The January 11 agenda “tentatively” includes the following:

• Discuss community LED sign funding options
• Discuss electric franchise fee
• Review Infiltration/Inflow Phase 1, 2 and 3 progress
• Discuss shared sewer service policy
• Discuss sidewalks and waivers
• Discuss Park Dedication Ordinance
• Discuss building options on north side of the square

Quite a long agenda and some items can be delayed until February per elected official preference. Pete will be chair and Richardson vice chair.

3. INDIANOLA SPORTS ASSOCIATION: The Indianola Sports Association operates the adult softball fields/concession stand at Pickard Park. They are planning to install irrigation and concrete around the back of the backstops on all four fields at Pickard for about $150,000 and have negotiated a loan. However, the bank will not loan ISA the money unless the city co-signs. I asked Finance Director Laurie Hebl to review ISA’s financials to ensure the payments can be made.

The item will be brought to council in January or February.

4. CONCRETE PLANT: Chuck Burgin, John Hoyman and I discussed the concrete plant rezoning request with Ivan Webber regarding our Comp Plan Update (shows industrial zoning) that will take place in the next several months. It was Ivan’s recommendation to deny the request until the Update is complete. Chuck Burgin will ask Snyder to review the concrete plant’s zoning and make a recommendation the city can consider as part of a rezoning request later this year.

Chuck and I discussed the concept with Larry Barr and Edina White and they are considering their options.

5. DC TRIP: Myles Kappelman reports Simpson will not attend the February Washington DC trip this year do to staff issues. That will leave the city, IDA and Myles is checking with WCEDC.

Friday, December 18, 2009

News Items - December 21, 2009

1. LEGISLATORS: Staci Appel is available on January 4 and so is Kent Sorensen. The meeting will begin at 6:00 pm.

2. LIBRARY HVAC: Per council consensus on December 14, Joyce Godwin is soliciting engineering proposals for the geo-thermal system. A recommendation will be brought to council in February.

3. DEDUCTIBLE: RoxAnne Hunerdosse reports the deductible for a wrongful act is $10,000 and legal liability for third party claims is $5,000. We both are of the opinion the race car incident will be a wrongful act.

4. CLERKS OFFICE: Hooray! The staff moved back into the Clerks Office on Thursday. What an improvement for them and our customers!!

Also, hats off to Building Inspector Rich Parker who suggested the desk panels be steam clean instead of replacing the material. The suggestion saved about $2,000.

5. SOUTH Y: Garden and Associates reports the preliminary design will be delayed until January.

6. GROCERY BAGS: Do to unfortunate circumstances to purchase re-usable bags, the program will be delayed until April’s Earth Day promotion. The plan is (still) to purchase about 5,000 bags and sell them for a $1. More information will be available after the first of the year.

7. STAFF SURVEY: Urbandale’s staff survey that was reported in the December 14th Des Moines Register was a bit flawed. Indianola shows 6.75 employees in the Clerks Office while Urbandale shows 1. The survey does not indicate that Indianola owns water, sewer and electric utilities while Urbandale has none contracts for them.

It is very difficult to compare cities given their demographics, populations and services provided

8. TAX ABATEMENT: The sunset on tax abatement is January 31, 2013.

9. DC TRIP: Myles Kappelman is working on the annual DC Trip with Simpson in February. Mark Vickroy has expressed interest in attending this year.

Friday, December 11, 2009

News Items - December 14, 2009

1. STORM: The Street, Sewer, Electric, Water Departments worked a total of 232 hours collectively to move snow off our streets. The PD issued 53 tickets and towed 7 vehicles. A job well done by all!

FYI—The wind is the snowplow’s worst enemy. Drifting snow undoes the work in a very short time.

We received several complaints about unplowed alleys. Unfortunately our pickups were not big enough to push the drifted snow, and, our tandems are too large for alleys. We continue to do what we can.

2. W HWY 92: I received a call from Congressman Latham’s aide Doug Bobbit on Wednesday the 9th and he reports the Congressman helped earmark $950,000 toward the W Hwy 92 Improvement Project scheduled for FY 12/13. Thus far Congressman Latham has helped earmark $1.91 Million for this project! Our thanks also go to Senators Grassley and Harkin as well.

3. MAYOR: The new term begins January 2, 2010 at noon and he will be sworn in at the December 21 council meeting.

4. 19TH STREET: John Hoyman is preparing some information on the 19th Street paving issue and will present it in closed session on December 21st.

5. STOP SIGN STUDY: IDOT’s draft study is complete and Chuck Burgin has reviewed and made comments/amendments. It will be sent back to IDOT for further revisions and then presented to council after the first of the year.

The study was authorized by council on September 2, 2008 to review stop signs and school crossings to determine if all are necessary.

6. TAXABLE VALUE: According to the Warren County Auditor, the preliminary taxable value numbers are:


FY 09/10 FY10/11 Difference Current
Tax Rate Difference
Regular $419,994,546 $419,161,871 ($832,675) ($6,744.67)
($1,124.11) $8.10
$1.35 Employee Benefits
Debt Service $442,763,550 $447,975,971 $5,212,421 $9,903.60 $1.90 Debt Service
Ag Land $ 1,258,303 $1,114,986 ($143,317) ($430.49) $3.00 Ag Levy
$1,604.33 Net Difference

You can see there is no taxable value growth and therefore no growth in revenue. This is a serious issue as taxes will either increase or services decrease. Staff will have more budget information in January.

7. REPRESENTATIVES: Kent Sorenson will attend the December 21 council and Staci Appel on January 4.

8. SIDEWALKS: Steve requested that all sidewalk waivers be reviewed and placed on a council study agenda. Due to Steve’s absence, we will place this item on the January 11, 2010 council study agenda.

Friday, December 4, 2009

News Items - December 7, 2009

1. LEGISLATORS: Kent Sorenson called Friday and is unable to attend Monday’s meeting. Diana Bowlin is trying to re-schedule for December 14 or 21.

2. SQUARE: Charles Saul completed his report (packet) regarding the remaining buildings on the square’s north side. After meeting with Chuck Burgin and John Hoyman, a letter (packet) has been sent to Lee Adams and Barb Martsching as co-owners of the common wall (One Stop east wall, Lee Adams west wall). The letter asks that remedy’s to repair the wall be provided in writing by January 8, 2010. The issue may be placed on the January 11th committee meeting depending on the response.

Also, the city received a plan (packet) to renovate the Peoples Company building on the square’s south side. There has been discussion about a city incentive and the program I prefer is from the city of Spencer (see packet for survey results). The item will be placed on the December 14 committee agenda for discussion.

3. UTILITY BILLS: The community received a notice and sample utility bill this week showing how a statement bill will look. Todd Kielkopf and trustees endorsed this concept so more information could be provided to customers.

4. LIBRARY HVAC: Librarian Joyce Godwin reports the board will consider soliciting engineering bids at their December 8 meeting. A proposal was received from Shive Hattery but it appears to be somewhat high since they already performed the system review.

5. PD: 97 applications were received for the two officer positions. Testing/interviews will take place after the first of the year and a recommendation will be brought to council in February or March.

6. W BOSTON SEWER: The three residents served by a private, multiple service in the 400 block of W Boston have signed an agreement (packet) to help pay for a public sanitary main. The project will be on the December 21 agenda for council consideration.

7. MUNICIPAL BUILDING UPDATE: Clerk/Finance Offices are nearing completed and staff should be moving back within a week or two.

8. NORTH Y PAVING UPDATE: The project is complete, street lights are installed and final seeding will be completed this spring. We are checking with Forrest Aldrich, Veenstra and Kimm, on the certificate of completion.




9. RAGBRAI FUNDS: According to Mike Coppess, RAGBRAI has a balance of $9,211.53. Early in the process the committee approved excess funds will be donated to the city to construct an LED community message board adjacent to City Hall, or, to Indianola Park and Rec for improvements to Buxton Park.
They would like to present the check to the Mayor and Council prior to the end of the year.

FYI – I have been a strong supporter of the community LED message board for several years and have asked Finance Director Laurie Hebl to locate grants and possible TIF funds to pay the approximate $25,000 balance. A recommendation will be brought after January 1.
10. I-JOBS: Lt. Governor Judge will be at the National Balloon Museum Monday, December 7th at 9:00 for a publicity event for the I-Jobs grant that the City was awarded. If available, please plan to attend.

Wednesday, November 25, 2009

News Items - November 30, 2009

1. NEXT MEETING: The next meeting is December 7 at 6:00 pm.

2. SQUARE BUILDINGS: The engineer reviewed the buildings on November 24 and will have a report by the next week. It will be presented to council at the December 14 committee meeting.

FYI: Warren County has submitted plans (see packet for elevation) for building renovations. Since they are not adding to the building or re-building the architectural design ordinance does not take effect.

3. I&I PROGRESS: Supt Dan Miers reports change order #4 that includes 10 additional repairs for $44,237.50 will be placed on the December 7 agenda. Total contract to date is $1,477,141.00. While the change orders are not preferred, it means we are finding more leaking mains. The more that are repaired, the more storm water removed from the system.

4. PIZZA RANCH: The Community Development Dept issued a building permit for Pizza Ranch that will locate in the Scenic Pointe Mall just north of the Super 8 Motel.

5. CONCRETE PLANT: The rezoning request received at the November 4 neighborhood meeting will be considered by P&Z at their January 12 meeting (subject to receipt of all paperwork).

6. TAX REVENUE: Revenues thru November are just over a percent less than this time last year.

7. AMPHITHEATER: The tentative schedule for the replacement project is as follows:
November 27, 2009 Final design/site plan submitted to Community Development
December 11, 2009 Site plan approval from Community Development
December 21, 2009 City Council approval to solicit bids & set public hearing
December 22, 2009 Issue drawings to bidders
January 19, 2010 Receive bids
February 1, 2010 City Council award construction contract
April 1, 2010 Start construction
May 28, 2010 Complete construction

8. SIDEWALKS: Chuck Burgin is preparing the sidewalk waiver information that will be presented at the December 14 committee meeting.

9. HVAC: Chuck has obtained two quotes for the recommended maintenance of six existing air handling units in city hall. Baker Mechanical quote is $7,748 and Air Con Mechanical quote is $8,622. The funds for maintenance of the building has been budgeted and staff is proceeding (see memo) with Baker’s proposal.

Friday, November 20, 2009

News Items - November 23, 2009

1. LIBRARY HVAC: Per Joyce Godwin, the board is a bit split on the on geo-thermal vs the standard replacement ($406,000 and 17-yr payback compared to $335,000). Cost and loss of trees are significant considerations. A grant has been applied for but no word yet.

The plan is to receive the board recommendation on December 14.

2. JORY HUNERDOSSE: Paramedic/Firefighter Jory Hunerdosse intends to resign next spring to return to farming. Jory has been with the city since August 1998 and will be missed. He has served the department and city quite well during his tenure.

Best wishes, Jory!!

3. AGENDA/MEMOS: Shirley Clark asked Information Technology Manager Kurt Ripperger about putting council/committee agendas/memos/accompanying information on the city web site so it can be accessed. Kurt will research the concept to determine what is necessary to put such information on our web page securely. The information will be added if economically and physically feasible.

4. TRAIL MEETING: A public information meeting to discuss the trail from the Summerset Trail to Memorial Park was held on November 17. Of the 19 property owners notified, 2 attended the meeting. All comments were positive.

5. W BOSTON SEWER: An informational meeting was held on November 12 to discuss the removal and replacement of a multiple sewer service in the 400 block of W Boston. The project is an 8” main extending from “D” Street east about 250’. Two of the three property owners favor the project and the third has yet to commit. If all three agree, the city (subject to council approval) will pay for the project and bill property owners thru utility billing (same as North Howard Project).

A recommendation will be brought in December.

6. MLA: In your packet is a brochure for the Municipal Leadership Academy (MLA). If you would like to attend please let Diana know and she will get you registered.

7. BUXTON PARK: Per Bob Kreamer’s question regarding costs, Glen Cowan reports existing soil was removed from the north formal gardens with the invasion of tulips and new soil and compost was put back for new plantings in the spring of 2010. Cost for one truck load of compost was $191. Normal maintenance of all flowerbeds includes adding compost and tilling each fall. So the ½ load of compost cost about $95.50.

8. STREET DEPARTMENT: Superintendent Ed Yando reports the parking lot expansion at Moats Park is too complex for our equipment.

The department will assist P&R however, in replacing the sewer service for the new restroom at Memorial Park and will demo the old stage.

Friday, November 13, 2009

News Items - November 16, 2009

1. HILLCREST SIGNAL: There is an apparent conflict with the traffic signal pole and sewer main on the northeast corner of Hillcrest and 65/69. The Summercrest developers are reviewing options to either relocate the pole (something that may happen in the future with a Hillcrest widening) or relocate the sewer main.

2. TURKEY BINGO: The Indianola Fire Dept and Modern Woodsman will host a fundraiser on November 21 from 5:00 to 9:00 pm at the Activity Center. Included are a “donation” soup supper and turkeys for bingo winners.

Friday, November 6, 2009

News Items - November 9, 2009

1. CONCRETE PLANT: A neighborhood meeting (see agenda) was held on the 4th with 4 homes represented in addition to Mayor Kelley, Council members Berry and Vickroy, Todd and Jack Bohlender, Joe Butler (Downing Const), Chuck Burgin and myself.

There was some disappointment from the neighbors about the estimated $2.66 million plant cost and lack of available land. Todd Bohlender discussed the operational changes made at the plant including using the most direct routes to Hwy 65/69 (Ashland, Boston) and a 5 mph speed limit on the property. Only one neighbor said they noted the lack of trucks on E Ashland.

We agreed to meet again in February or March to update neighbors on potential progress.

The neighbors presented a rezoning request (industrial to residential) and it was explained that a rezoning would have no affect on the plant operations. Rezoning would only prohibit plant expansion (does not include repairs/maintenance) and it would prohibit replacement if more than 50% of the building were destroyed by fire, wind or other means. Based on the request (packet), the neighbors do not understand the affect of rezoning.

2. SQUARE BUILDINGS: Chuck Burgin hired Charles Saul Engineering to inspect the buildings to determine safety and the wall that can serve as an exterior wall. The cost is $2,500 and findings will be reported to elected officials as soon as available.

Charles Saul was the first engineer the city hired when the One Stop building collapsed.

3. SOUTH Y: Garden and Associates reports the preliminary design will be complete by mid-December. It will be placed on either the December or January committee agenda for elected official review.

4. LIBRARY HVAC: The Board will again review options to replace the 25-year old heating/air condition system with either a conventional system (estimated at $325,000) or geo-thermal (estimated at $416,000) that has a 17-year return-on-investment.

While the item will be in the capital budget discussed Monday, it will also be placed on the December 14 committee agenda for further discussion.

5. STREET REPLACEMENT: In the packets is a map showing “potential” streets for replacement in our 10/11 program. An engineer will be hired (by council) to review these streets to determine those most in need of replacement in the estimated $2.5 million project.

6. LEGISLATORS: A reminder Staci Appel and Kent Sorensen will attend the December 7 council meeting to discuss the upcoming legislative session as it affects local government.

7. JOINT MEETING: Another reminder of the joint meeting with the trustees on November 23 to discuss items of mutual interest and receive IDA’s request for FY 2010/11 funding.

8. LEAN: Glen Cowan reports DMACC’s LEAN reps have performed their organizational assessment and held the training session on the 3rd.

9. SIDEWALK WAIVERS: Community Development Director Chuck Burgin will have the sidewalk waiver information to discuss at the December 14 committee meeting. The purpose will be to review past waivers and discuss sidewalk installation.

10. HWY 65/69 OVERLAY: I received a complaint about the center line in the new asphalt overlay concerning the roughness on Wednesday the 4th and forwarded it to IDOT’s Brian Morrisey. They responded today that there is definitely a problem and the current situation is not acceptable.

The correction plan for the contractor will be to heat up the HMA and try to re-roll the joint to even the lanes out. We are also planning to seal up any of the joints that didn’t get closed tightly. This correction work will more than likely begin this Saturday as they begin to install the rumble strips just outside of town.

I greatly appreciate the IDOT’s quick response.

Friday, October 30, 2009

News Items - November 2, 2009

1. INVESTMENT REPORT: The Investment Committee met on October 27 and reviewed Bankers Trust’s September 30 investment report (packet).

2. RACECAR ORDINANCE: Attorney Hugh Cain reports the judge has been sick and wants to delay the trial date. A phone meeting has been set between the judge and attorneys to discuss future dates.

3. CONCRETE PLANT: Chuck Burgin, Todd and Jack Bohlender, Denis Frishmeyer, Joe Butler and I met on October 28 to discuss plant costs and land options. Estimated new plant cost is $2.6 million according to Joe Butler and land options are still very limited. Based on the discussion I am not very optimistic the plant will be relocated.

A neighborhood meeting is being scheduled next week to discuss progress and plant operations thus far.

FYI—In the packet is the concrete plan IDNR inspection report dated October 21, 2009.

4. 50’S/60’S PARTY: In honor of their 20th anniversary, the Area Senior Center is hosting a 1950’s/60’s Party at the Activity Center on November 13 from 7:00 to 10:00 pm.

5. BRAVO: Mayor Kelley and I met with Bravo (The Region’s Art Council) reps on October 28 to discuss a potential city membership in Bravo. In the packet is a brochure explaining Bravo and the work they do in the Metro Area.

A presentation will be provided at the December 14 committee meeting.

6. STATEMENT BILLING: In your packet is a notice that will be posted on the web, channel 7, weekly flyer and the Record Herald regarding the full-page utility billing statement.

7. GOALS/PRIORITIES: In your packet is the project/program rankings for the upcoming budget year. This will be an agenda item for the Council Study meeting on November 9.

8. FLOWER BEDS: In the packet are goals/expectations for city flower beds as drafted with public input and approved by the P&R Commission.

9. CLAIMS: As elected officials review claims and develop questions (over the weekend), please contact Diana Bowlin, Laurie Hebl or myself on Monday so we can have your answers at the meeting.

10. I-JOBS GRANT APPLICATION: Laurie Hebl, with the help of Dan Miers, submitted a grant application for Phase II ($4,890,000) and III ($1,025,000) of the I&I Program. $20 million is available for Water Quality projects in cities with a population above 10,000.

Friday, October 23, 2009

News Items - October 26, 2009

1. STATE BUDGET CUTS: The Iowa League of Cities estimates the city of Indianola will lose about $6,800 from unfunded Homestead Tax Credits. Not good but could have been worse. We’ll continue to monitor.

2. LEGISLATORS: A reminder Staci Appel and Kent Sorensen are scheduled for the December 7 council agenda to discuss the 2010 session with elected officials.

3. SUSTAINABLE TAX ABATEMENT: In the packets are the Sustainable Committee’s recommendation to change residential tax abatement from 4 years to a 3 and 5-year schedule. Newly constructed homes/additions will receive 3 years abatement if no sustainable construction is used, and, 5 years if the criteria (see form) are met. The recommendation will be brought to the November 9 committee agenda for elected official review.

The abatement schedule is changed by council resolution (one vote).

4. STATEMENT BILLING: Per Todd Kielkopf, the Utility Board’s preference and with the new software capability, the city will move to “statement” utility billing vs a post card. While more expensive, the statement will provide additional information to customers than can be provided now. The bi-monthly newsletter may be added to the statement envelope to help save costs.

The change will be advertised/marketed over the next several weeks so customers are well informed.

5. CONCRETE PLANT: A meeting is scheduled for next Wednesday to discuss plant costs and land options. Land is still a concern and I am not overly hopeful a workable solution is available. We’ll continue to review all options and also will hold a meeting with neighboring residents the week of November 2. Elected officials will be advised as to the time and date.

6. STORM SIRENS: Chief Brian Seymour reports the last of the (replacement) storm sirens will be recommended to council on November 2. Two bids were received and the low bid of $12,550 ($15,000 was budgeted) will be recommended for the industrial park location.

7. FIRE DEPARTMENT: In your packet is information regarding a fund raiser for the Fire Department’s Educational Programs on October 24, 2009 at 7:00 p.m. in the Indianola Middle School.

8. BALLOON MUSEUM DITCH: Chuck Burgin will recommend Snyder and Associates $29,900 quote to engineer the Balloon Museum Ditch culvert extension on November 2. Other quotes were French-Reneker Engineers and Veenstra & Kimm for $21,650 (doesn’t include resident review) and $44,250 respectfully.

FYI – There are additional culvert/drainage ditch repairs required immediately west of the Balloon Museum ditch culvert that Chuck Burgin will recommend at the same meeting. There will be cost savings by doing both repairs using the same engineer and contractor.

9. ROB HAWKINS: Police Sergeant Rob Hawkins was notified this weekend that he is going to be deployed to Iran next fall. This is the 4th mid-east deployment for Rob since his first in 1990 (Desert Storm). We wish him the best.

10. WIND TURBINES: The Metro Advisory Council’s (MAC) Technical Committee (Chuck Burgin is a member) has a draft “model” Small Wind Energy ordinance (packet). The purpose is to provide a uniform method of regulating wind turbines in the Metro Area.

MAC will review the model in the next 60 days and have a recommendation for member elected officials in early 2010.

11. SQUARE RENOVATIONS: No request yet from the building owner on the square. I have consequently asked some department heads to meet next week to discuss incentives (based on other cities) that can be offered to all building owners. A recommendation can be brought to council in December.

Friday, October 16, 2009

News Items - October 19, 2009

1. CANDIDATE FORUM: The Chamber is sponsoring a mayoral candidate forum on October 29 beginning with a reception at 6:00 pm in the Methodist Church. The forum will begin at 6:30 pm and Information Technology Coordinator Kurt Ripperger will tape and replay the event on cable channel 7 over the weekend.

2. SQUARE BUILDING: Supervisor Doug Shull reports the county’s building on the west side of the square is basically sound and will be repaired/renovated in the next few months.

FYI—No request yet from the building owner who has suggested a major improvement to his building on the square.

3. SOUTH Y: Based on an $800,000 project and 15% voluntary assessment for W 10th Street properties, the cost/ft would be about $3,000/property and about $110/ft for “Y” Street properties. The 10th Street voluntary assessments can be adjusted according to property owner preference.

4. LIBRARY HVAC: The Library Board reviewed the 3 HVAC options ranging from $93,000 to $406,000 with the engineer on October 13. While the geo-thermal and conventional replacement were preferred options (geo-thermal was consensus), the Board delayed a decision until their November 10 meeting.

The three options are shown below:

Option 1: Replacing the current system "as is" - with conventional equipment. This option would be more energy efficient than the current one. Estimated cost is $337,500 (including contingency and engineering fees).

Option 2: Replacing the current system with a geothermal system. Estimated cost is $406,250 (including contingency and engineering fees).

Option 3: This option gives the Library Board the opportunity to replace individual pieces of the current system - or "cherry pick" from a list of alternatives. It would not replace the control system and would mean putting new equipment with old. The cost range for this option is $93,440-$210,300.

The Library Board did not think that Option 3 was a viable alternative and are focusing their attention on the conventional replacement or the geothermal option.

5. W BOSTON SEWER: An informational meeting with property owners on the 400 block of W Boston will be held October 22 to discuss replacing the private (multiple) service with an 8” main. Per the project on North Howard, the project will be contracted by the city and the cost split between the benefiting properties. Utility billing will be the method for property owners to reimburse the city.

A recommendation will be brought to council in November.

6. W. EUCLID: In your packet is a copy of the RH&T’s recent editorial regarding W. Euclid assessments comments/clarifications:

• Comparing a civil suit to a criminal suit cannot be justified
• There are occasions where convicted criminals are out of jail on bail
• Jim Steffen and Phil Gray were in my office October 8th asking about what amount to pay. I provided the following advice:
a. Contact your lawyer to get advice.
b. Check with the County Treasurer to see what ramifications there are if they paid less
c. If they paid more than a judges (final) decision, it will be returned with interest

Friday, October 9, 2009

News Items - October 12, 2009

1. LEGISLATORS: Diana Bowlin re-scheduled Staci Appel and Kent Sorensen on December 7.

2. POLICE RETIREMENT: HR Director RoxAnne Hunerdosse attended a Chapter 411 Police Retirement meeting on October 8 and received the following city contribution table based on return on investment (roi):

City Contribution Rates (Calendar Year)
2011 2012 2013 2014 2015
Return on Investments
3.50% 25.32% 31.22% 37.94% 42.79% 43.52%
7.50% 24.91% 29.92% 35.32% 38.55% 37.43%
10% 24.64% 29.03% 33.51% 35.55% 33.02%

Note that if the retirement plan’s roi is 3.5%, the city’s contribution will rise to 43.52% of each police officer’s salary in 2015. If the roi is 10% (best case), the city’s contribution will be 33% in 2015. 2010/2011’s contribution will be 19.9% so the difference is substantial.

This information will be provided to Staci Appel and Kent Sorensen on December 7.

3. OLD SEWER PLANT: The city received an offer from the Country Club to purchase the “old sewer plant” on N. Country Club Road. After reviewing the lease options, it was felt an outright purchase was more logical. There are ongoing discussions with the Country Club so the offer will be brought to council in a couple weeks.

4. “Y” STREET UPDATE: The grading has been completed and they are now seeding.

5. AMBULANCE WRITE OFFS: Office Manager Pat Allsup prepared the table (packet) showing write-offs since 2007.

6. MUNICIPAL BUILDING UPDATE: There are several change orders on hold until prices are determined that include carpet in the PD, ventilation changes, etc. So far the total is in the $8,000 range and will be placed on the October 19 agenda for council consideration.

7. FLU SHOTS: 19 employees/spouses received flu shots on September 30. This number compares to 13 in ’08, 10 in ’07 and 49 in ‘06.

8. EMPLOYEE BREAKFAST: The employee appreciation breakfast is October 23 from 7:00 am to 8:30 am at the Activity Center. Please plan to attend.

9. BALLOON MUSEUM DITCH: Based on three quotes received by Chuck Burgin a recommendation to hire Snyder and Associates to design the culvert extension will be placed on the October 19 agenda. The quotes were as follows:

French-Renecker $60,450
Snyder and Associates $29,900
Veenstra and Kimm $44,250

11. CIVIL SERVICE: Chief Steve Bonnett reports the Civil Service process to designate a list from which to hire will begin within the next week. Police Officer applications will be received through December 1 and the physical test and interviews will be after January 1.

12. ASK THE EXPERT: The Indianola Home Builders Fall Fair will be October 10th at the Activity Center from 10:00 a.m. to 3:00 p.m. Over 20 IHBA members including Chris Longer and Mindi Robinson will be on hand to answer building questions.

13. POWERED METAL PRODUCTS: Laurie Hebl and I met with Powered Metal Products (PMP) representatives, Myles Kappelman and Tiffany Coleman on October 8th to discuss the 10 employee job requirement. PMP has not reached their goal so we are discussing options for the $10,000 forgivable loan provided by the city in 2006. A one-year extension was provided by council in July, 2008.

14. COMP PLAN: Kathleen Conner, Snyder and Associates, will present the proposed 2010 Comprehensive Plan to the Planning and Zoning Commission at their October 13 meeting.

Friday, October 2, 2009

News Items - October 5, 2009

1. EQUALIZATION: County equalization orders were issued by the State and Warren County has no “across the board” changes to agricultural, commercial, industrial or residential properties.

2. CORRIDOR STUDY: The city received a proposal from Snyder and Associates for the Hwy 65/69 Corridor Study from Hillcrest to the city limits (A) and to Summerset Road (B). Staff is reviewing the proposal and scope of services with the IDOT and Summercrest developer and will present a recommendation to council in November.

FYI—At the January 5, 2009 meeting, council approved a letter to the IDOT requesting a Hwy 65/69 Corridor Study from Hillcrest to the city limits to help determine whether the highway should be divided versus combined and the number of accesses.

3. SQUARE BUILDINGS: The meeting on September 29 will be continued in 3-4 weeks. The lawsuit is proceeding but may take up to a year. Mayor Kelley and I expressed concern about the vacated building, it’s appearance, safety and affect on business.

Chuck Burgin is getting quotes from an engineer to review the building for safety and determine an economical wall to serve as an exterior. The city may issue a nuisance to abate subject to building condition.

4. LEGISLATORS: Kent Sorenson reports he is not available November 16 to meet with the mayor/council as earlier scheduled. Diana Bowlin is working to reschedule both Staci Appel and Kent for another meeting.

5. W 17TH RADAR: Per the petition received on September 18 from residents on/around W 17th, the PD used radar this past week and ticketed 30 vehicles. It may be interesting to note that 16 of those ticketed signed the petition.

Street Supt Ed Yando installed bigger signs (on 17th) posting the 30 mph speed limit to help lower speeds.

6. ROAD USE TAX REVENUE: Per the I-Jobs Program from the State, Indianola will receive about $137,000 over a two-year period ($62,000 in July ’09 and $75,000 in July ’10) for projects and/or operation/maintenance. Since Indianola’s RUT fund has been decreasing in recent years, I am inclined to leave the I-Jobs revenue in the fund balance and delay the need for a tax increase in the next year or two. If elected officials prefer to use it for a project please advise and it can be placed on a future agenda.

Current RUT fund balance is $207,900 and budgeted expenses exceed revenues by about $150,000. RUT funds pay for 100% of the street operation and maintenance expenses including concrete/asphalt repairs, storm sewer repairs, street cleaning, etc.

7. TWITTER: The City of Indianola is now “tweeting” at http://twitter.com/cityofindianola Technology and Public Information Coordinator Kurt Ripperger secured the page so city staff and elected officials can provide information (to Kurt) that will then be posted and “tweeted” to members. Tweeted information can include street closures, snow ordinance, missing persons, meeting times, etc. Tweets are limited to 140 characters or less so we must be brief!

Kurt will advertise the site in the weekly flyer, Channel 7 and website this week.

The Twitter page will be one more method of communicating with the public on city issues.

8. SHARED SERVICE POLICY: Chuck Burgin, Forrest Aldrich, Dan Miers and I met again this week to finalize a shared sewer service (more than one single family dwelling on a private sewer line) policy that will be brought to council committee in November.

The policy will allow use of shared services until repairs are required. Once repairs are needed, disconnection from the shared service will be mandatory (per the policy).

9. DECK: The deck on the west side of the square will be removed Sunday the 4th.

10. EMPLOYEE BREAKFAST: An employee breakfast co-sponsored by the City Council and Board of Trustees will be October 23rd from 7:00 – 8:30 a.m. at the Indianola Activity Center.

Friday, September 25, 2009

News Items - September 28, 2009

1. NEXT MEETING: The next council meeting is October 5 at 6:00 pm.

2. LIBRARY HVAC: Shive Hattery’s Mark Allen and Mike Petersen presented preliminary options/costs to replace the HVAC system to Joyce Godwin, Alice Gaumer and Chuck Burgin on September 23.

The most expensive option is geothermal at $325,000 with an estimated 17-year payback which is higher than the average due to existing ductwork replacement. Well field locations are also a concern due to anticipated future expansion. Well fields “can” go under a parking lot but NOT under a building.

The second option replaces the existing system with energy efficient components (including pneumatics) while using existing ductwork. Estimated cost is $270,000.

Mark and Mike are working on a third option that would replace the four main pieces of equipment (boiler, air handling units, air cooled condenser and the chiller). This early estimate is $120,000 but note that this doesn't address complications related to connecting new equipment to old. Nor does it replace the (problematic) pneumatic controls and aging pumps/time clock.

Mark and Mike will present options to the Library Board on October 13 and Joyce anticipates further Board discussion at the November board meeting. Since grants will be researched a recommendation to council may be in several months.

3. TAX ABATEMENT/SUSTAINABILITY: The Sustainability Committee discussed recommending a revised residential tax abatement as follows:

Current Proposed

4-year 3-year—without sustainable construction
5-year—with sustainable construction

Both plans are based on the State’s allowable abatement on the first $75,000 value for up to 5 years.

There was much discussion about reducing abatement from 4 to 3 years and the potential to slow construction. However, the committee majority felt the larger gap (3-5 years vs 4-5) and greater financial incentive ($5,600 vs $2,800) would not only encourage sustainable construction, but also outweigh the concern for losing a year of abatement. It was mentioned that many of the sustainable requirements (see below) are already being utilized.

Sustainable construction methods include: insulation, roofing, windows, HVAC, appliances, plumbing fixtures and plantings. All are estimated at about $3,500 in extra costs.

A recommendation will be brought to council committee in November.

4. CONCRETE PLANT: The search for land has been unsuccessful thus far. Three landowners expressed no interest and a fourth has yet to reply. During a meeting with Chuck Burgin, John Hoyman and myself the Bollanders indicated the following had taken place:

• Trucks are not allowed to run before 6:00 am
• 90% of the time trucks/equipment will shut down by 5:30 pm and the remainder of the time by 7:00 pm
• Trucks/equipment will not operate on a Sunday
• Trucks/equipment will not operate beyond noon on Saturday
• The back-up alarm tone volumes have been lowered
• A 5 mph speed limit (on the plant grounds) has been put in place
• A street sweeper is used after rains

In addition, the Bollanders agreed to attend a meeting with neighbors in late October after new plant expenses are estimated. I have shared this update with Larry Barr.

5. ASK THE EXPERTS: On October 10 the Indianola Homebuilders Association is hosting an “Ask the Experts” seminar/open house. Sustainability Committee members Chris Longer and Mindi Robinson will be there showcasing IMU Energy information and City Recycling programs.

6. SQUARE RENOVATIONS: A meeting is scheduled for Tuesday the 29th with building owners, insurance reps, bankers and lawyers to discuss repairs/replacement. A report will be in next week’s news items.

Also, there is continued discussion about other building improvements on the square and I am hopeful at least one building owner will present a request for city assistance to not only repair, but add apartments. The square is in a Tax Increment Finance District that provides some tax revenue availability for renovation incentives.

7. BUDGET GRAPHS: Per Steve Richardson’s request, Laurie Hebl provided ‘09 and ’10 budget expenses. Note that expenses to date in most categories are less than they were last year (even though budgeted expenses are higher this year).

Laurie will provide this information quarterly.

8. IOWA MUNICIPAL PROFESSIONALS: In council packets is a letter from Iowa State’s State and Local Government Programs Director Paul Coates acknowledging Laurie Hebl’s commitment for participating in this year’s Academy.

9. DC TRIP: Myles Kappelman is working on a DC trip with Simpson College for February 2010 similar to 2009’s. I’ll place the trip on an October council agenda for formal consideration.

10. FLU SHOTS: Hy-Vee Pharmacy will be at city hall on September 30 from 4 to 5:30 to provide employee flu shots for $20 each (employee expense).

11. RECOVERY ACT MEETING: John Murphy from Governor Culver’s Office will be in the council chambers on October 2 at 3:00 pm to discuss the Federal Recovery Act affect on Indianola. Elected officials are encouraged to attend.

12. PARKS: The public meeting on September 24 only had 4 in attendance outside of staff, 2 commission members, the mayor and myself. The outcome will be a “friends of the parks” organization that will help fund, provide labor and develop a plan for parks. They are hopeful the group can be organized by next spring.

13. BALLOON MUSEUM DITCH: Chuck Burgin is getting engineering quotes from French-Reneker (designed Hwy 65/69 widening), Snyder & Associates and V&K. A recommendation will be brought to council in late October or early November.

Friday, September 18, 2009

News Items - September 21, 2009

1. ELECTED OFFICIALS: Following are the seats and people running for them:

Mayor Ken Bresnan
Jerry Kelley
Ivan Richert

2nd Ward Bob Kreamer

4th Ward Pete Berry

At-large Steve Richardson

2. SNAKE DANCE/COOKOUT: While it is no sure thing our schools will not experience the same vandalism that Knoxville did, it is worth noting our Police Department involves themselves with the students by holding the annual snake dance and cookout at city hall on the eve of Homecoming. Many deserve credit but the PD is definitely on the list!

3. SIDEWALK PROGRAM: According to Community Development Office Manager Mindi Robinson, 70 sidewalk letters were mailed on the 17th to advise homeowners that a contractor has been hired to complete the necessary repairs. The letter also provides their cost. Chauncey Cox is the low bid contractor and will begin work no sooner than Sept. 28th. Homeowners who complete their sidewalk repairs prior to that date will not be charged by the city.

4. WCEDC APPOINTMENT: In the council packet are the Warren County Economic Development Bylaws that state the council has two WCEDC board appointments. One is an elected official and the other is non-elected.

Staff was unable to find where council decided to designate the IDA executive director as its non-elected representative.

5. WIND TURBINE COMMITTEE: Chuck Burgin is on the metro Wind Turbine Technical Committee that will recommend an ordinance for policy makers over the next several months.

6. JOINT MEETING: Another reminder of the joint council/trustee meeting on November 23 to discuss items of mutual interest and receive the IDA annual report and request for FY 10/11 funding.

7. MUNICIPAL BUILDING: On Wednesday, September 16th, the south entrance was re-opened, the Clerk’s office relocated to the police conference room and the new Community Development office; and, the north entrance was closed. The contractor has started demo of the cashier’s area; work has been progressing on the roof and masonry work has moved to the west side of the building.

8. “Y” STREET UPDATE: McAninch structure poured all the intake and headwall on Phase 1 and 2. The sewer has been completed and all the pipe installed and Qwest has finished splicing on phones.

9. AGREEMENT: In your packet is the agreement between the National Balloon Museum and the City of Indianola. Unfortunately it does not provide a lot of information regarding maintenance responsibility.

10. BALLOON MUSEUM DITCH: The City received a State second appeal recommendation from the Iowa Homeland Security and Emergency Management for the Balloon Museum ditch, although we will need to wait for final FEMA action. Unfortunately, “State Second Appeal Recommendation” does not support the appeal.

11. PETITION: In your packet is a petition from residents on West 17th regarding speeding.

Friday, September 11, 2009

News Items - September 14, 2009

1. PARKS: The P&R Commission is holding a public meeting to receive input on flowerbed areas managed by our Dept. the meeting is 7:00 pm, Thursday the 24th at Simpson’s McNeill Hall in the Pioneer Room. Buxton Park’s perennial beds will be the primary focus.

Also, the tentative Memorial Park restroom project is as follows:
• All concrete precast structure (similar to Pickard Park) – women’s side will have 3 stools, 2 sinks and 2 hand dryers. Men’s side will have 1 stool, 2 urinals, 2 sinks and 2 hand dryers
• The restroom is planned to be located just north of the play equipment area
• Tentative schedule is to take bids yet in September and award a contract at the October 5 council meeting

FYI—The cost of the Pickard and Summerset Trail Head restrooms were $104,000 and $103,400 respectively.

2. SHARED SERVICE POLICY: Supt. Dan Miers, Forrest Aldrich, Chuck Burgin and I continue to draft a policy that deals with the shared sewer services the Sewer Dept is encountering during the Infiltration/Inflow testing process. Shared services are no longer permitted and the goal is to remove them when repairs/replacement of sewer services are needed.

A policy will be presented in November for council consideration.

3. WIND TURBINE REGULATION UPDATE: The Metro Advisory Council continues to discuss regional wind turbine regulation and will receive a draft ordinance in February 2010. It will then be provided to area-wide elected officials.

Our own research is included in your packet.

4. MUNICIPAL BUILDING UPDATE: The roof contractors are on site and have begun removing and replacing the roof. Duct/mechanical equipment have been installed. The remodeling of the clerk’s office is anticipated to start next Wednesday. The north entrance will be closed and staff will move to the conference room and Community Development Office (south end of the building). Customers will be directed to the south entrance and information will be posted on the web and channel 7.

5. EMPLOYEE BREAKFAST: The annual employee appreciation breakfast is scheduled for October 23 at the Activity Center. Elected officials can hopefully attend to meet/greet employees.

6. CUSTOMER APPRECIATION: Indianola Municipal Utility annual customer appreciation is September 17 from 11:30 to 1:30 p.m. on South “B” Street between Salem and 1st.

7. SEX OFFENDER LAW: Chief Steve Bonnett reports there are some changes to our local ordinance that may be necessary resulting from recent legislation. Once drafted, the ordinance amendment will be presented to council for consideration.

8. LIBRARY CLAIM: With the new conversion, the claim to the Iowa Law Enforcement for fuel tank registration fees was inputted incorrectly. It has been corrected to the electric department.

Friday, September 4, 2009

News Items - September 8, 2009

1. “Y” STREET: McAnich reports the intersection of “Y” and W Euclid will be closed next Wednesday. Letters to affected property owners have been sent and signs will be posted.

Phase 2 paving is also complete.

2. DRAINAGE: The Balloon Museum culvert extension will be placed on the September 14 committee agenda. The I-Jobs Program will contribute 50% of the estimated $370,000 cost and we are filing our 2nd appeal to FEMA. It is still possible this project could be 100% funded.

If not, Laurie Hebl reports the following funding methods are possible:

*Utilize recently issued bond proceeds to “cash flow” the project
Reimburse (pay back) the Project Fund by either:
*Issue and intent to reimburse through future bond sales
=annual average payment for $24,000 for a 10 year term with
an interest rate of 4.5% which would require a 5.5 cents
debt service levy OR certify debt as TIF
*Repay through a storm sewer service fees if a utility is established

FYI: Last week’s 3” rain exposed some faults in the Easton Park drainage ditch (see map). It is possible it will need some work to minimize erosion and control flooding.

3. JOINT MEETING: Todd Kielkopf and I discussed the annual council/trustee joint meeting to review items of mutual interest and receive IDA’s funding request for 2010/11. The tentative date is November 23 (fourth Monday).

Also, based on elected official comments, I’ll work to arrange a meeting with county supervisors, school board, trustees and council in the same time frame.

Let me know if you have questions or comments.

4. LIBRARY: The Board hired Shive Hattery to review the HVAC system and some very preliminary estimates are in the $250,000 range to replace the 25 year-old system. The Board will present their recommendation in 60-90 days.

5. SQUARE BUILDINGS: A meeting will be scheduled later this month with the owners of the three buildings affected by the collapse. It is our understanding a lawsuit was just filed by one of the owners against the owner of the collapsed building. There is a 20-day response time.

6. BUDGET PRIORITIES: In the council packet is the October 2008 budget priorities and progress report. The same process will be recommended in October so I am hopeful elected officials add priorities to the list for this year’s process.

7. CLERK’S OFFICE: The remodeling of the clerk’s office is anticipated to start next week. The north entrance will be closed and staff will move to the conference room and Community Development Office (south end of the building). Customers will be directed to the south entrance and information will be posted on the web and channel 7.

8. SOFTWARE: We started training on Accounts Payable and Cash Receipting this week and the new printouts are in your packets. Following is the training schedule:

September 9-10 Payroll
September 29-30 General Ledger
October 1 Accounts Receivable
October 14 Human Resources
October 15 Dashboard
November 10-13 Utility Billing

9. RAGBRAI: The final budget figures show a balance of around $10,000, thanks in part to a $3,500 donation by Wal-Mart. The efforts of all committee chairs, co-chairs and members were outstanding.

A check will be presented to council in a couple weeks and the RAGBRAI recommendation is to use the funds for a community LED sign or park improvements (Buxton Park).

10. SOUTH “Y” ENGINEERING: Per council comments, the South “Y” Street engineering will be placed on the October 12 committee agenda.

Friday, August 28, 2009

News Items - August 31, 2009

1. NEXT MEETING: The next council meeting is Tuesday (Monday is Labor Day) September 8 at 6:00 pm.

2. CONCRETE PLANT: Chuck Burgin and I met with the Bollanders and there are 2-3 potential sites in the industrial park that will be reviewed. There is still significant concern about the cost of a relocation. We’ll meet again in 3 weeks which gives time for site plan and cost estimate development.

3. “Y” STREET UPDATE: The majority of the grading on phases 2 and 3 is complete. Most of the telephone line conflicts are complete except for the intersection of Euclid and “Y”. Unfortunately minimal work was performed due to the wet weather in the past week. 25 working days have been used out of the 116 specified.

4. W HWY 92: The meeting in Ames on the 27th outlined the responsibilities of the various departments involved in the project, i.e. right-of-way acquisition, engineering, project administration and environmental. Progress continues.

However, IDOT’s Brian Morrissey could not say when the remainder of the highway (to I-35) would be completed. At this time is appears the DOT is interested only in the stretch from “R” to R-57. It may take more local effort to get the remainder in the 5-year plan.

5. BALLOON MUSUEM DITCH: Finance Director Laurie Hebl reports the culvert extension/drainage repair will be recommended as part of the I-Jobs program that pays 50%. The city will have to pay the remaining $188,000 of the estimated $376,000 project.

A recommendation will be brought to council in the next few weeks.

6. LEGISLATORS: Diana Bowlin reports Staci Appel and Kent Sorensen are available November 16 which is a normal council meeting. We can begin at 6:00 with our representatives and then move into remaining agenda.

7. BURN PITS: Chief Brian Seymour reports he’s received a complaint or two regarding the covered burning devices people often use in their back yards for entertainment. Brian does not have concerns about them because they are covered and used to burn wood as opposed to leaves or garbage. The state code also allows them under its open burning section.

While the Indianola code does not address them Brian is going to work with John this winter to determine whether a reference to them is warranted.

8. FIRE TRUCK: Brian Seymour reports there were three bids on the 1986 equipment truck and the high was from the city of Milo for $6,666,66. $5,000 was the highest trade so selling was a good option. Milo picked up the unit on August 27.

9. RETAIL BAGS: This month’s meeting was delayed because the bags have yet to arrive, and, it is not sure when they’ll be here. Until we know, we cannot plan a weekend to sell them (to replace the plastic bags).

The committee still anticipates a promotion in early October.

10. RAINFALL: As of August 27th, we received 2.8 inches of rain and Dan Miers reports they didn’t experience any sanitary sewer overflows or basement backup complaints. All the lifts stations and North Treatment Plant maintained flows. Our total flow went from 1.39 million gallons on the 26th to 7.91 million gallons on the 27th. While sewer main repairs to date have a positive effect, Dan Miers reports the dry ground was also a significant factor.

11. SQUARE BUILDINGS: Since there appears to be little progress regarding the square building replacement/renovations, Community Development Office Manager Mindi Robinson is scheduling a meeting for next week. Attendees include owners, lawyers, insurance reps and the city.

12. 19TH STREET: Chuck Burgin, John Hoyman and I continue to work with attorney David Swinton to reach a settlement on the 19th Street repairs. The street defaulted badly well within the bond period and has temporarily been repaired. A full replacement is the ultimate solution toward which we are working.

Friday, August 21, 2009

News Items - August 24, 2009

1. NEXT MEETING: The next council meeting is September 8.

2. LEAN: Glen Cowan and I met with DMACC reps on the 20th to discuss the LEAN Program. In your packet is their power point presentation highlighting the process. They plan to develop a proposal based on the P&R Dept and will present it next week.

3. W HWY 92: The W Hwy 92 Committee met on the 19th to discuss the proposed project from “R” Street thru R-57 (see aerial). R.O.W. will be purchased in 2012 and grading/paving will occur in 2013 according to the estimated $11 million budget.

A staff meeting will be held next week in Ames that kicks off the project with some initial planning and I plan to attend.

4. ALLEY: With Steve Bonnett’s assistance, the east/west alley on the square’s west side was closed due to unsafe condition of the Warren County building (formerly People’s Bank). Community Development Director Chuck Burgin has an engineer’s report and the recommendation is to close it to public use.

5. TAXES: Warren County property tax bills are in the mail and they show Indianola as 29% of the entire bill. The school is 51% and county 18% in addition to very small portions for the county Assessor’s Office and Ag Extension office. Total taxes on a $150,000 home increased about $42 of which about $35 goes to the school.

6. RECYCLING: Jeff McCoy reports the price of a 96-gallon toter is about $50 and 4,300 would be needed for single-family dwellings in Indianola. The approximate $210,000 cost would raise our monthly rate from $2.15 to over $3.00 according to Jeff.

7. CONCRETE PLANT: A meeting is scheduled for August 26 to continue discussions on the plant relocation.

8. STRATEGIC PLAN: The P&R Strategic Plan cost just under $3,500 and included 2 one-day sessions with staff, a three-hour session with the Commission and another one and one/half hour session with the focus group.

9. NOISE ORDINANCE: A copy of the noise ordinance is in council packets.

10. STREET LIGHTING: Todd Kielkopf reports the Electric Dept. purchased 12 induction street lights that will be placed in the subdivision just south of the John Deere store. The fluorescent-type lights are reported to use 50% less energy and have a brighter appearance. Unfortunately they cost about 3 times more than standard bulbs. The 12 lights will be installed over the next week or so, and at least one will be metered to compare electricity usage.

11. NORTH Y STREET: Phase I paving is complete, as well as intakes, backfilling, and final grade. The majority of the grading on phases 2 and 3 is complete as well. Weather permitting; paving of phase 2 should be complete by Friday August 28.

Friday, August 14, 2009

News Items - August 17, 2009

1. I&I CITIES: In the council packet is a list of 70 cities the IDNR designated for infiltration and inflow removal. When Indianola was first notified, there were about 10 cities. Dan expects the list to grow to about 110 in the next year.

Office Manager Skye Jacobs, Laurie Hebl, John Hoyman, Dan Miers and I met on the 11th to discuss the $2,000 loan program which is payable over 7 years at 5% interest. The loan is for homeowners having excessive costs to repair leaking services and that amount was set (by council) in 1996. Given the 13-year time lapse, the $2,000 is not covering the cost of some repairs we are seeing today. Our recommendation will be to raise the amount to $3,500.

In addition, Dan is contacting other cities to get comparisons on their (non-repair) fee. Given the cost of some of these repairs, our $50/mo fee can be less than the monthly loan amount. A recommendation may also be made to raise this fee creating incentive to remove/repair the I&I problem.

2. TAXES: City Clerk Diana Bowlin updated the tables (see packet) showing tax rates, taxable value/capita and taxes paid/capita for the 62 Iowa cities with a population of 6,500 and greater. Indianola ranks 12th, 28th and 12th respectively in those categories.

It is worth noting that while Indianola’s tax base/capita is 28th, our tax rate is 12th.

3. SUMMERCREST HILLS: A reminder the unveiling of the Summercrest Master plan will be held August 18 at 11:00 am on the development’s southwest corner. Please plan to attend.

4. LABOR DAY: Labor Day is Monday, September 7, so the council meeting will move to Tuesday the 8th. Please mark your calendars.

5. OLD SEWER PLANT: Kevin Halterman and I continue to discuss options regarding the former sewer plant land on N Country Club Rd. A recommendation will be brought to council in several weeks.

The land was originally bought from Dale Ewalt on September 22, 1950 for $3,000.

6. CENTRAL IOWA TRAILS: Glen Cowan has been working with the Central Iowa Trails group to draft signage and logos to be used on central Iowa trails. The idea is to have consistent signage/logos throughout the system.

An agreement has been drafted and will be considered by the Des Moines City Council in September and then taken to metro city councils for their review. The (no-charge) agreement will be on an October council agenda for formal consideration.

7. MUNICIPAL BUILDING PROGRESS: The two east columns have been replaced and work on the south entry columns will begin this week. Brick replacement and tuck pointing is still in process. Community Development should be completed within 2-3 weeks. The contractor plans on roof replacement shortly after September 1st.

8. PARK DEDICATION: The Park Dedication Committee met on the 11th after a somewhat lengthy process to get “zones” designated on the geographic information mapping system. The proposed ordinance was reviewed and is highlighted as follows:

• When new plats are submitted, developers will be required to dedicate .005 acres of land/single family dwelling to the city for trail development
• If the land is not part of our future trail system, the city can sell it and use the revenue for future trail expansion
• The developer has the option to voluntarily contribute financially in-lieu of a land dedication

The ordinance is similar to those in Johnston, Urbandale and West Des Moines and is based on the premise that new development creates a need for more park/trail space. Therefore new development helps provide the land necessary to expand.

A recommendation will be brought to council in a couple months.

9. ELECTRIC RATES: General Manager Todd Kielkopf reports that rates for street lighting ($95,000 average cost/yr) will remain the same with the new rate structure that will be recommended to the trustees effective November 1, 2009. Great news!!

10. LIBRARY: The Library Board hired Shive Hattery (same firm doing municipal building) to review the HVAC system for $8,000 plus expenses. The system is 25 years old and in need of replacement.

11. BLOOD SCREEN: The annual employee blood screen is scheduled for October 27.

12. MEETING: Just a reminder, Congressman Tom Latham, will hold a meeting on August 28 at the Warren County Administrative Building from 1:00 – 2:00 p.m. to discuss policies and issues.

13. HWY 92 MEETING: The committee will meet August 19 at 3:00 p.m. in the council chambers to discuss:
• What is new to the DOT's Five-Year Program
• Project overview
• Project funding.

14. PARADES: A letter was received from residents expressing safety concerns about
parked cars, pedestrians and large trucks on parade routes. Captain Tab Bartling reviewed the letter and expressed similar concerns.

Tab’s recommendations follow:

• Street Department place temporary no parking signs on the parade route
• Police Department enforce the no-parking
• Semi trucks/trailers not be permitted on parades

These restrictions would be for larger parades such as the National Balloon Classic and Log Cabin Days.

A policy will be drafted and brought to council in September for consideration.

FYI – The policy should have a notification method to property owners along the route prior to the parade. One question is whether the notification (mail or doorknocker) should be the parade sponsor or city responsibility.

15. PHASE I I&I REPAIRS: VISU-SEWER started cleaning, measuring and inspecting sewer mains on August 13th. They started on Kenwood and will work their way through the Phase I project. The actual liner installation is scheduled to begin on August 25th.

Vanderpool will start on the N 1st St. repair next week. The repair location is between Clinton and Detroit on N 1st. St. They will then re-focus their efforts on the Phase I point repair list.

V&K has been working on the initial stages of Phase III. They had survey crews at the South Plant the week of August 10th. Becky Ford began the arduous process of reviewing Phase II manhole and sewer main inspection reports. The IDNR Phase II report must be submitted by September 4th.

16. CITY HALL ELEVATOR: Upon inspection, it was found that there is a substantial amount of water in the elevator pit. It, therefore, failed inspection and had to be shut down until the problem is fixed. Sewer Department personnel were working on the problem on Friday afternoon to determine if a new sump pump is need and/or if the line is blocked.

Friday, August 7, 2009

News Items - August 10, 2009

1. HEALTH INSURANCE POOL: The July balance is about $765,000 and doing quite well.

2. TAX REVENUES: July’s revenue was about $40,300 or about 1% of the total for FY 09/10

3. FIRE EQUIPMENT TRUCK: Bids will be received at city hall thru August 20 for the 1986 Equipment Truck. The unit was replaced this year and Brian Seymour felt bids would surpass the trade-in.

4. BONDS: Below is a comparison of the estimated versus actual (re-estimated) debt service levy required for the recent $2,500,000 G.O. Bond issuance.

Please note that:
• the initial estimates were computed at an interest rate of 4.5%; however, the lower actual interest rate is partially offset by issuance fees and discount costs
• the levy is based on an average of the principal and interest due after other sources (i.e. TIF, Special Assessments, etc.) have been utilized
o over $60,000 per year will be paid by TIF revenue which would otherwise require a $0.14 levy
o the North and South “Y” Street Projects include partial funding from special assessments and the actual amount assessed may vary greatly from the current estimates
INITIAL
ESTIMATED RE-ESTIMATED DIFFERENCE
LEVY LEVY LEVY

Storm Sewer Repairs $0.07 $0.07 0
Pickard Parking Lot $0.10 $0.09 $0.01
Fire/EMS Equipment $0.01 $0.01 0
Memorial park Restrooms $0.03 $0.03 0
North “Y” Street Paving $0.11 $0.05 $0.06
South “Y” Street Paving $0.12 $0.08 $0.06
TOTALS $0.44 $0.33 $0.11


In addition, the $620,000 Public Safety/CH Renovation Capital Loan Notes will require $0.19 of the General Fund levy which is $0.02 below the initial estimate.

Friday, July 31, 2009

News Items - August 3, 2009

1. SUMMERCREST DEVELOPMENT: A ground breaking ceremony is being scheduled for mid-August and elected officials will be invited to attend. As soon as the date is available mayor/council will be advised.

2. G O DEBT: Laurie Hebl has filed the outstanding obligations discloser as required by State Code. A summary of the city’s debt is below:

Total Debt as of 6-1-09 $13,076,493
Less Revenue bonds/notes $ 3,578,000
General Obligation Debt $ 9,498,493 (24% of $39,028,604 debt limit)
+ $ 3,120,000 issuance = 32% of debt limit

3. COPS FAST: The city’s Stimulus Application to fund a School Resource Officer was not approved in the first round as there were $10 billion in requests and $1 billion available.

There will be further consideration but the competition is very keen.

4. REUSABLE RETAIL BAGS: The committee met again on the 28th and agreed on the following:

• October 3 or 10 will be the weekend promotion of reusable bags
• About 5,500 bags will be purchased and hopefully sold that weekend or subsequent weekends. The goal is to get at least one in every household
• Bags will be sold for $1
• Any proceeds from the bag sale will be used for a local recycling/environmental program
• The downtown business group had a representative and hopefully will be part of the program
• The program will be advertised in the local paper, city web site, cable channel 7, September Update and weekly flyer in addition to weekly retail store ads
• The Chamber will be contacted to determine their level of participation
• Recycling the retail bags will also be promoted

The Landfill Board granted $1,000 to Indianola’s reusable retail bag program that will help purchase bags that can be sold at city hall, and, to help promote the program.

Friday, July 24, 2009

News Items - July 27, 2009

1. NEXT MEETING: The next council meeting is August 3 at 6:00 pm.

2. RAGBRAI: The event was a wonderful success from all perspectives. We have heard very positive comments from local businesses and riders.

All credit goes to the hard work and effort by the Advisory Committee, Executive Committee and the 19 committees responsible for public safety, communication, hospitality, vendors, clean-up, etc. The Indianola Community really raised the bar for its volunteerism and commitment to a fantastic event.

3. MUNICIPAL BUILDING PHONE SYSTEM: As written in earlier news items, Finance Officer Laurie Hebl and Public Information Coordinator Kurt Ripperger are researching phone systems to replace the 18 year old one at city hall. However, today’s technology allows one central system to service multiple departments/locations so it may make sense to expand the system.

Their efforts have produced the following information thus far:

Current System:

Current system is approaching 20 years old
Some phones are not working properly
A major outage occurred in 2004 due to a failed board
Replacement parts are increasingly harder to find

Suggested Replacement System:

Voice-over-data-line Telecommunications System
System would utilize the City fiber loop
Easily expandable
Easily movable as long as there is access to the fiber loop. (10km max distance with budgeted transceivers)
Will operate on current data cables with new switches
Eliminates additional cabling since it runs on the current data lines
Allows other departments to upgrade and have phones accessed by the Clerks Office (i.e. Street Shop phone transfers to Clerks Office after 3 unanswered rings)

Phased Project: Subject to council/trustee approval (budget process), all phones could be upgraded over a multi-year period. The proposed phasing is as follows:

Phase 1 – City Administrative Offices, Police, Fire, Water Pollution Control, Street Department, and Parks Shop location--Total of 44 phones
Total cost $33,438 (approximately $760/phone)

Phase 2 – IMU, East and West Substations, Water Department
Total of 36 phones--Total cost $17,604 (approximately $489/phone) Cost decrease due to expandability of Phase 1 equipment

Phase 3 – Library--Total of 9 phones--Total cost $5,238 (approximately $582/phone)

Phase 4 – Parks and Recreation (Activity Center)--Total of 12 phones
Total cost $6,568 (approximately $547/phone)

Phases 2, 3 and 4 could be initiated at any time after phase 1

One phone plan proposal offers 36 month interest free financing if purchased by the end of August, 2009.

Other Info: Current switches will need to be replaced but the vast majority is already near the end of reliable life (newest models 6+ years old, oldest models approaching 10 years). $5,000 - $7,000 total cost for Phase 1 less for additional phases due to numbers of phones.

Cost Savings: The proposed system would require a T1 line connection that costs about $500/month compared to the copper based lines that cost about $1,000/month. The $6,000 annual savings would therefore pay for Phase 1 in just over 5 years based on initial cost estimates.

4. LATE FEE: Diana Bowlin, Laurie Hebl and I discussed the late fee for street closures and suggest it be in the $50 to $100 range. The key is to have it high enough to encourage compliance, but not so high as to discourage events. The item will be placed on the August 10 committee agenda.

5. BUXTON PARK: The basis for Glen Cowan’s decision to remove perennials at Buxton Park was appearance and neighbor complaints. Invasive tulip bulbs were not in the initial explanation.

6. 19TH STREET: The city’s attorney continues to work on a resolution regarding the 19th Street repairs. It is slow, however, and a delay for the hearing has been submitted by the defense.

The city is having the sub-grade tested as it is the believed that the problem is there instead of the concrete.

7. STORM WATER PROJECT: Chuck Burgin has been reviewing a storm water issue just northwest of the Balloon Museum. Severe erosion was reported by an adjacent neighbor and it was noted by Chuck that there is an exposed sewer main. Chuck contacted Forrest Aldrich and we are reviewing options and a recommendation will be brought to council in a few weeks. The drainage area is on private property, which complicates the issue.

8. IaCMA: I am attending the Iowa City/County Management Association Conference in Independence, Iowa July 29-31.

9. IOWA GREAT PLACES GRANT: The Iowa Economic Development office reported that the grants should be announced by the end of July. Glen Cowan is still hopeful we will get a grant to complete the Memorial Amphitheater and restroom.

10. OLD NORTH SEWER PLANT PROPERTY: At the July 15th Park & Recreation meeting, a motion was made by Sirianni and seconded by Sams to “be committed to developing a new park north of Iowa”. However, it was felt that the current location is not the best place for a park, and as long as there is a strong commitment by the council for a park in the same neighborhood area, the commission is willing to let it be used for other purposes at a fair market lease or purchase value.

11. CONCRETE PLANTS: Community Development Director Chuck Burgin contacted the DNR, and Field Officer Bill Gross reported no complaints. Mr. Gross also reports Indianola plants, due to their relatively small size, do not receive regular inspections.

12. MEMORIAL POOL: The pool finished the year end (June 30) with a $24,000 balance. Good job Rec Director Doug Bylund!

Friday, July 17, 2009

News Items - July 20, 2009

1. CITY HALL: Based on council feedback city hall (does not include police/fire) will close at 4:00 pm thereby allowing staff to volunteer or go home to miss some of the congestion. They plan to work thru the lunch hour.

2. BUXTON PARK: Per Bob Kreamer’s comments at the July 6 meeting, I asked Human Resources Director RoxAnne Hunerdosse to thoroughly review the state of events which is highlighted below. As part of the review, RoxAnne interviewed Horticulturist Cathy Nutting, Park Supt Mike Bowlin, Asst to the Horticulturist Dave Sterns and Buxton Park neighbor Howard Netley. Also included were staff evaluations, a letter from Lorraine Hill and conversations with former Horticulturist Helen Trembly.

Report highlights include:

• Complaints about Buxton Park maintenance were made to the Parks Dept 1-3 weeks prior to June 8
• A letter complaining about Buxton Park maintenance and invasive tulip bulbs was received by the Parks Dept on June 3
• A tour of Buxton Park took place on June 8 and included P&R Director Glen Cowan, Park Supt Mike Bowlin, Horticulturist Cathy Nutting and Asst to the Horticulturist Dave Sterns. All agreed the park was not maintained properly and that improvement was necessary
• Glen Cowan directed the removal of many perennials to be replaced by annuals thereby providing more color/beauty
• Cathy Nutting enlisted the services of up to 15 people/gardeners to remove perennials and an invasive tulip bulb
• Cathy Nutting reported there was neither time nor resources to re-plant perennials with existing park staff
• Cathy Nutting reported 90% of the perennials were given to the volunteers with the understanding that if Parks needed “cuts” in the future, they would be provided at no cost
• About 40 flats (of annuals) replaced perennials at Buxton. 15 came from the Parks greenhouse and 25 flat were purchased for about $300
• In 1993, Buxton Park gardens were inundated with the tulip bulb and a very similar process was used to remove bulbs and other perennials

3. CONCRETE PLANT: Complaints have surfaced about noise and dust from the neighbors surrounding the concrete plant on east of 5th and north of Ashland. A petition is being circulated and I expect council will receive it in August.

Neighbors have contacted IDNR regarding the dust and are also concerned about noise related to trucks, end-loaders and other equipment.

The city has tried for years to encourage the plant to relocate to the industrial park but owners report it is simply too expensive.

One option suggested by Mayor Kelley is to allow only a direct truck route from the entrance to Hwy 65/69 thereby reducing traffic in the general neighborhood. Although not without disadvantages (some residents will experience all the trucks), I have asked Community Development Director Chuck Burgin to draft an ordinance for council review.

4. LIBRARY BOARD: With Teen/Adult Librarian Natalie Struecker’s resignation, I asked Librarian Joyce Godwin to delay hiring a replacement until mid-December thereby saving about $15,000. The request is similar to that of the PD where I asked to delay replacing Officer Gingrich for 6-8 months. Staff has been concerned about the FY 10/11 budget given the lack of construction and a reduction in several classes of residential tax values. In addition, council member Kreamer has asked that there be budget cuts equal to the cost of the FY 09/10 labor contract.

At their meeting on July 14, and, after much discussion regarding advantages/disadvantages, the Board voted to hire a replacement immediately. Joyce Godwin indicates the process may take 60-90 days. State Code gives Library Boards the authority to make such decisions.

FYI—Joyce reports the capital budget may not be as much as budgeted, and, about $5,000 more revenue was received from the County than budgeted.

5. ROLL OVER PROJECTS: Per policy, several projects that were not completed in FY 08/09 will move to FY 09/10. They include the Memorial Park Amphitheater ($49,000), Memorial Park Restroom ($92,000) and Memorial Trail extension ($220,000). These projects have been delayed due to grant funding delays and/or work with outside companies.

The roll-over will have no affect on tax revenues or the budget.

6. SIDEWALK PROGRAM: Inspector Rich Parker marked 317 sidewalks (for repair) and 17 trees that require trimming. Letters were sent from July 10 thru this week notifying property owners they have 30 days to remedy the problem. However, the Community Development Dept gives extra time if contacted and the work will be performed in a timely manner.

7. I&I: Council has a letter responding to the IDNR’s Administrative Order regarding Infiltration and Inflow. Jane McAllister of the Ahlers Firm wrote the letter clarifying the city’s position and intent to comply.

8. LANDFILL WASTE REDUCTION PROGRAM: At their July 15 meeting, the South Central Landfill Board (Pete and I represent the city) voted to offer up to $1,000 grants for waste reduction programs. The Board then approved a $1,000 grant to Indianola’s retail plastic bag reduction program. The funds will be used to buy re-usable bags and advertise the program along with local stores including Dollar General, Fareway, Hy Vee, McCoy’s, Walgreens and Wal-Mart.

In September, the city and retailers will try to sell 5,000 bags during one weekend. The bags will be sold for 75 cents each and the goal is one per household. More marketing and advertising will follow in late August and early September.

9. SEWER LAND: A local real estate agent has approached the city about selling up to 185 acres of the 350 owned on the Middle River. The land was purchased in 2002 as a future sewer plant site for $2,850/acre. A formal offer will be brought to council if received.

10. PERMIT: City Clerk Diana Bowlin issued a transient merchant permits for tack-horse equipment at 311 E. 2nd for July 18 – July 19.

Friday, July 10, 2009

News Items - July 13, 2009

1. ALLEY: Per Mayor Kelley’s instruction (to me), the Street Dept began removing (on July 9) the square north/south alley panels for the handprint surface that will be provided during RAGBRAI.

2. DC TRIP PRIORITIES: Below is an update provided by Laurie Hebl.

February, 2009 – Steve Richardson & Myles Kappelman attended
June, 2009 – Mark Vickroy, Chris Boone (IMU) & Myles Kappelman attended

Highway 92 – “R” Street through R-63 intersection
• February, 2009
 Submitted FY 2010 Appropriation Request Form for $4,100,000 to Representative Latham
• March 4, 2009
 Letter to Congressman Latham requesting a project description change that would allow the use of the $500,000 appropriation for design/construction (currently it can only be used for study/planning expenses)
 Copy of the letter was sent to Congressman Boswell, Senator Grassley and Senator Harkin
 Dale Vander Schaaf (IDOT) contacted Congressman Latham
 Congressman Latham spoke with the Transportation/HUD Appropriations Committee requesting the technical correction

• April, 2009
 Submitted the Committee on Transportation & Infrastructure Member-Designated High Priority Project Questionnaire (Transportation Reauthorization Bill) requesting $6,300,000 to Representative Lathams’s and Senator Harkin’s office
• July, 2009
 Notified that the DOT 2010-2014 Program includes $1.4M for right-of-way in 2012 and $9.9M for construction in 2013. This is in addition to the existing $2.7M earmarks including the corridor study funds.

North Highway 65/69 Corridor Improvements
• March 10, 2009
 IDOT met with developer & city to discuss study & TEAP assistance
 City will proceed with TEAP study request (w/Snyder & Associates preparing a proposal)
• April 4, 2009
 Myles Kappelman, IDA, is planning on attending the Transportation & Economic Development training/conference and hopes to speak with the head of the IDOT
• Nothing new since last update

Inflow and Infiltration Program
• February 25, 2009
 Iowa Finance Authority announced that the American Recovery and Reinvestment Act (ARRA) (i.e. Stimulus) included additional funds for Clean Water and Drinking Water State Revolving Funds
• March 2, 2009
 City submitted Phase I & Phase III application for funding (some of the stimulus money is to be in the form of grants or no-interest loans)
 Indianola’s project was NOT funded
• April 8, 2009
 City submitted an appropriation request in the amount of $1,980,000 (55%) for Phase I & Phase III to Senator Grassley and Senator Harkin
• May 4, 2009 Council
 Completed action with regards to obtaining $9,090,000 in Sewer Revenue Bonds through the IDNR’s State Revolving Fund
 Awarded contract for Phase I of the I&I Program
• April 14, 2009
 City received an Administrative Consent Order from the Iowa Department of Natural Resources to formalize the City’s agreement to continue & complete necessary wastewater collection system improvements
• June 23, 2009
 Notified from Senator Grassley’s Office that our appropriations request was unsuccessful (refer to April 8th notation)
 Only 4 of 24 requests were funded for $300,000 each (total $1,200,000)
• I-JOBS (Iowa Finance Authority) will award $20 million to communities with populations over 10,000 for water or wastewater projects on a competitive bid process
 Laurie will submit an application prior to the October 30th deadline

“Y” Street Paving – Hwy 92 north to Euclid Avenue
• Council moving forward with plans, specifications, estimate of cost, etc.
• May 4, 2009 Council awarded construction contract and engineering contract amendment
• Project has begun and should be complete in November 09

National Balloon Museum – slope repair/reconstruction
• February 26, 2009
 Formal written appeal sent to the State Public Assistance Officer of the Iowa Homeland Security and Emergency Management
• April 2, 2009
 Received a letter from Senator Grassley regarding correspondence with his office and FEMA stating: “Senator Grassley wishes to express his interest in the appeal which was submitted by the City of Indianola regarding the failure of the slopes N of the National Balloon Museum…It is our hope every due consideration will be given to their appeal within the rules and regulations deemed by FEMA.”
• May 1, 2009
 Sent pictures of further slope failure to be included in our appeal file
• June 26, 2009
 Laurie submitted an “Intent to Apply” for funding through the I-JOBS program and will submit application prior to deadline

Public Safety/City Hall Renovations
• Laurie’s research concluded that the City would not be eligible for any of the USDA Community Facility Grants that may be available due to wording to the effect: “Applicants/Borrowers must be unable to obtain credit at reasonable rates and terms”.
• May 4, 2009 Council awarded construction contract and bond for the project
• Brian Seymour plans to submited a grant application for Fire Department expansion on July 8.

Lake Ahquabi Park Cabins Infrastructure
• Myles will research DNR & ask for an earmark from Harkin
• Kent Sovern has taken an interest in the project and is working with Myles in an effort to secure $650,000 in federal USDA Rural Development funding for infrastructure improvements
 It was determined that the project didn’t meet USDA funding criteria
• Myles Kappelman is working with Kent Soveran, Warren County Conservation Society and the Des Moines Partnership to identify possible funding options

3. TEEN LIBRARIAN: Teen/Adult Librarian Natalie Struecker resigned effective July 29 to take a position as Young Adult Librarian with Rockford, IL. Natalie has been with the city since January 2007 and we wish her the very best!!

4. SEAL COAT: “Y” and Inwood were seal-coated July 9 and I authorized a $2,500 expense for seal coat on S. G consistent with council approval on June 15. A double seal was placed on about the northern 500’ and a single seal on the remainder of G and W 12th thru the intersection of H.

5. MUNICIPAL BUILDING: The contractor exposed the cinder block in the southern canopy columns and also found them cracked. The $15,648 change order approved by council July 6 is in effect.

6. HEALTH INSURANCE POOL: The pool balance has climbed to nearly $740,000. Good news!

7. ENERGY AUDITS: Consistent with our sustainable efforts, the Sewer Dept will have an energy audit conducted by Kelly Needles at The Energy Group to review options for reduced energy use. Program Coordinator Chris Longer is facilitating the audits for Water, Sewer and Electric Departments.

Results should be available by July 20.

8. MFPRSI: FY 09-10 rates are 17% but we anticipate an increase in future years due to the new Cancer and Infectious Disease Presumption legislation.

9. NORTH 1ST COLLAPSED SEWER: As part of the Phase 1 I&I Program, Visu-Sewer discovered a collapsed sewer line on North 1st Street between Clinton & Detroit Ave. City engineers and staff will meet with Visu-Sewer to request a change order to add the repairs to Phase I of the I&I project. The change order will brought to Council on August 3rd for consideration. Given the sewer’s condition, we may have it repaired prior to the council review.

10. FRIDAY’S RAIN: We experienced heavy rainfall Friday morning around 9am totaling 1.8” in town. 1” was reported at the north sewer plant and 3.2” at the water department. The sewer department assessed the town for overflows and backups. There was 1 reported basement backup on North 3rd Street. Staff monitored flows at the north plant and no sanitary sewer overflows were observed. We feel due to the nature of the rain event that I&I repairs have made a positive impact on the sanitary sewer system.

Thursday, July 2, 2009

News Items - July 6, 2009

1. COMP PLAN: Staff wanted to confirm all information provided in the Comprehensive Plan would be compatible with our existing G.I.S. programs. Snyder and Associates sent a test disc and the Warren County G.I.S. Coordinator is reviewing.

2. ILOC: The Iowa League of Cities Annual Conference will be in Davenport September 23-25. Laurie Hebl and I are tentatively scheduled to attend. Let us know if elected officials are interested.

3. POOL BALANCES: In your packet is the estimated memorial pool balances for the end of June.

4. NORTH ‘Y’: Qwest has been working on “Y” Street relocating the two-phone lines in conflict with the grading. Progress is slower then estimated but phase 1 should be completed by July 2.

5. YOUTH TRIATHLON: In the council packet is information regarding second annual youth triathlon on Saturday, July 11 at 9:00 a.m. There will be no streets closure for this event.

6. HOLIDAY: City offices will be closed Friday, July 3rd in observance of Independence Day.

Friday, June 26, 2009

News Items - June 29, 2009

1. NEXT MEETING: The next meeting is July 6. Randy Gathers is unable to attend.

At this time it looks like a very short meeting for July 20 to approve bills (must be paid). It will be placed on the July 6 agenda and council can decide what time to meet. Only 4 council members are needed and the 5-minute meeting can be held at 5:00, 5:30 or the usual 6:00 PM.

The shortened meeting anticipates RAGBRAI and very busy schedules for all!

2. RETAIL BUILDING: Laurie Hebl and I are still working with developers of the 10,600 s.f. building immediately west of Wal-Mart. It is possible a development agreement could be placed on the (shortened) July 20 agenda. A recommendation will be presented to assist purchasing the property (using D&D) with a city contribution of $125,000 (current assessed value is $138,000). The developer will build a 10,600 sf building with a minimum value of $650,000 and waive tax abatement.

3. PLASTIC BAGS: Our second meeting included Dollar General, Fareway, Hy Vee, Walgreens and Wal-mart reps. McCoy Hardware had another commitment and could not attend.

Meeting results:

· Promote re-usable bag sales during a weekend in September
· Bags will be purchased by individual stores
· Include as many stores as possible (square businesses will be contacted next week)
· Goal will be 5,000 bags sold (1 per household)
· Stores will market the bags in their weekly ads
· City will promote the program with the newsletter, web page, cable channel 7 and news articles
· Bags will have Indianola Go Green logos

The next meeting will be July 28.

FYI—I am hopeful elected officials will support the project by purchasing 500 bags and re-selling them here at city hall. The retailers recommend $1/bag.

4. I&I: A progress report will be presented July 13th by V&K’s Forrest Aldrich and Superintendent Dan Miers. Also, an $111,000 engineering proposal has been submitted by V&K for Phase 3 which includes enlarging the South Lift Station storm pond and polishing pond (east of 65/69). The estimated $1,025,000 project also includes a pump station at the polishing pond to return sewage to the lift station as well as some changes to pumps and the lift station structure.

5. JR POLICE ACADEMY: The PD conducted its fourth annual Junior Academy the week of June 22. The 5-day event had 15 attendees who received instruction on officer training, criminal investigation and tools of the job. Thanks to the Department and especially Officer Brad Metcalf and Office Manager Pat Allsup for conducting the program!

6. CURBSIDE RECYCLING: Diana Bowlin is sending four requests for proposals to haulers for a 3-year recycling contract. McCoy Sanitations expires December 31, 2009.

McCoy has had the contract since 1997.

7. TAX REVENUE: Revenue was 99.89% for the fiscal year, about $4,200 less than budgeted.

8. ILOC: The Iowa League of Cities Annual Conference will be in Davenport September 23-25. Laurie Hebl and I are tentatively scheduled to attend. Let us know if elected officials are interested.

9. 5K RACE: In the council packet is information regarding Simpson College’s annual 5K Balloon Challenge race on July 31 at 7:00 p.m. There will be no streets closure for this event.

10. METRO STAR UNIT: Office Rick Largesse will be honored with the Des Moines Police Department Distinguished Service Award for his efforts as part of the Metro STAR Unit. In August 2008, members of the team entered a home under gunfire, and were able to rescue the children without harm. Hats off to Rick!

11. “Y” STREET PAVING CHANGE ORDER: McAninch has discovered a culvert not included in the construction plans. V&K is reviewing options of either replacing or connecting into the proposed drainage system. We can expect a change order

Also, Qwest has started relocating the phone cable on June 24th, however, progress is slow. McAninch has requested additional money for traffic and erosion control because of the delay. We will keep elected officials posted on both issues.

Friday, June 19, 2009

News Items - June 22, 2009

1. NEXT MEETING: The next council meeting is July 6.

2. I-JOBS: Laurie Hebl attended an I-Jobs workshop on the 18th and the following is her report. Much information is still unavailable and will be available in then next several weeks.

Potential funding opportunities for I-JOBS

I-JOBS is an $830M package of funding passed by the legislature and signed by the Governor that will be distributed through several agencies and processes. The majority of the funds are allocated to state agencies for existing programs or purposes. The remainder of the funding will be in the form of noncompetitive and competitive grants available to cities, counties and other non-profit public organizations.

There may be opportunities for the City of Indianola to seek funding for several projects through the competitive grant process including the following:

· Continuing Flood Recovery and Rebuilding
o $118.5 million in competitive grants available for reconstruction of local public buildings and flood control prevention in communities hit by last year’s disasters
§ Balloon Museum slope failure
· 75% of the total cost eligible

· Improving Iowa’s Transportation Infrastructure
o $2.25 million available for appropriation for constructing and improving recreational trails within the state

· Improving Our Environment and Water Quality
o $13.5 million for surface water infrastructure
§ Storm Sewer Project(s)
o $20 million in competitive grants for communities over 10,000 population for water improvement projects (waste water or drinking water projects)
§ I & I Program
o $11.5 soil conservation practices including flood prevention
§ Balloon Museum

· Meeting Iowa’s Housing Needs
o $10 million to construct or improve homeless shelters, emergency shelters, and family and domestic violence shelters
§ New Construction
· Minimum 50% local match
· Grant minimum of $100,000 and maximum of $4 million

Please note that some of the specifics of several of the programs are yet to be determined.

FYI—Part of I-Jobs may also include Road Use Tax payments July 1, ’09 and ’10 of about $62,000 and $75,000 respectively. Good news!

3. “Y” PAVING: Qwest’s relocation problems have been resolved as they intend to have a contractor here on Tuesday with relocations beginning Wednesday next week.

4. FIRE DEPT GRANT: As written previously, Brian Seymour found a grant prospect that would pay 100% for an expansion to the Fire Dept. I therefore asked Brian to get a concept and cost estimates that will be brought to the July 13 committee meeting for elected official review/consideration.

There is $210 million available for all 50 states and grants can be up to $5 million per project. July 10 is the deadline. The Shive-Hattery estimate is about $2.6 million.

5. PICKEN DEVELOPMENT: Laurie Hebl and I met with reps from the Picken Property Development (Summercrest) and discussed their approximate $1.4 million request for infrastructure. Numbers will be fine-tuned and a formal request will be submitted to council in the next several weeks. Initial project taxable value is estimated at $6.5 million.

6. COMP PLAN: Chuck Burgin, Shirley Clark, Duane Dixon (P&Z), Clark Raney and I received 3 Comp Plan Update presentations on the 15th. A recommendation will be on the July 6 council agenda.

7. SUSTAINABLE COMMITTEE: The committee continues to work on a tax abatement incentive program for “greener” construction. A recommendation will be brought to council in August.

8. POLICE OFFICER: Officer Jeff Gingerich tendered his resignation for the end of June and has accepted a job with the University of Iowa Department of Public Safety. Our best wishes to Jeff!!

I have asked Chief Bonnett to delay the hiring process for several months given the economic conditions. I do not anticipate hiring a replacement until next spring/early summer.

9. FENCE: The owner of One Stop will have a contractor move the fence off the alley and to the east as soon as possible at 112 W. Ashland.

10. OLD SEWER PLANT: As expected, a lease offer has been received (packet) and will be forwarded to the P&R Commission for a recommendation.

11. MEMORIAL PARK: P&R Director Glen Cowan reports quotes for the new restroom and amphitheater are more than budgeted. The P&R Commission is holding both project until the Iowa Great Places Grant program announces awards in mid-July.

12. ELECTRONIC BILLING: With the new Clerk’s Office software, it will be possible to send electronic utility bills. Laurie Hebl and Diana Bowlin are researching the concept and “could” begin a voluntary program in January, 2010. Cost savings for postage handling and paper would be significant.

13. I&I: Visu Sewer and Vanderpool Construction (sub-contractor) started Phase 1 of the I&I four-phase project this week. They are working on point repairs, sewer mains and manholes in the area of the 1000-1100 Block of West Ashland and the intersection of West 1st and “G” Street. Be aware streets will be partially closed.

14. MPO: Indianola was unanimously voted as an associate member to the Metropolitan Planning Organization on June 18th. In addition to myself as the board member, council needs to appoint two alternates. Myles Kappelman has volunteered. The item will be placed on the July 6th council agenda.