News Items - October 1, 2012

1.     MC VAY TRAIL:  The storm waterway that runs parallel to the McVay Trail between 9^th and 15^th streets has some significant waterway bank erosion which is impacting the McVay trail.   In a couple of places, erosion is within 12-24 inches of the trail surface and causing problems and concerns for approximately 175 ft. 

V&K evaluated the area and have designed repairs that will include vegetation, debris removal, earth fill, rip rap installation and surface restoration.  This will stabilize the waterway banks, prevent further erosion and preserve the integrity of the trail.

In accordance with legislation, the city is only required to solicit “quotes” for projects in the $40,000 to $100,000 range (in lieu of a “legal” bid process).  This work will be done this fall so it is in place prior to spring snow melting and rains.  Total cost is estimated to be $75,000.

The proposed schedule is as follows:

·       Receive and open quotes                                October 11, 2012

·       Council action to award contract                   October 15, 2012

·       Begin Construction                                        October 22, 2012

·       Project completion                                         December 31, 2012

2.     STREET PROJECT UPDATE:
 

·       East Boston Avenue east of 65/69 is open to traffic

·       Sidewalks and intersections on Boston Avenue west of 65/69 are being poured this week.  The street should open early next week

·       A portion of North Buxton, north of Ashland has been poured

·       The water main installation on Howard north of Boston continues

3.     CIP: Department Heads have been working on their capital improvement plans the past few weeks. The Street & Sewer plans will be discussed at the October 8 council study committee meeting.  

4.     PARK SIDE MOBILE HOME PARK:  Lakeshore Management Inc. has informed the Community Development Department that they intend to close the Park Side Mobile Home Park (Hwy 92 & 15^th Street).  They intend to relocate several of the homes to North American and then abandon utilities and prepare the property for sale.

5.     STORM SEWER PROJECT:  The project located at North 8^th Street and Iowa Avenue has been complete.  The Street Department has replaced the portion of the trail that was removed and the Park Department will re-seed the disturbed area.

News Items - September 17, 2012

1.     STREET PROJECT:
 

·       South Howard Street paving and sidewalks are complete. IMU is currently installing street lighting.

·       The old surface of North Buxton north of Ashland has been removed and paving scheduled next week.

·       Paving on Boston west of Hwy 65-69 is currently being poured.

2.     TAX ABATEMENT: Diane Bowlin informed me that the past process for approving tax abatement has been to set a public hearing at one meeting, publish a notice in the paper, hold the public hearing and pass a resolution at another meeting. I incorrectly indicated it would be a three reading ordinance process at the study meeting. Council is set to schedule the public hearing Sept 17, 2012 and conduct the hearing on Oct. 15, 2012. A survey of all metro cities will be in your packets as well as other pertinent information. If you have any questions please let me know.

3.     HWY 92 UPDATE:  The unobligated federal DOT earmark of $86,305 was actually for the Hwy 92 study and was not needed to complete it. The remaining earmark amount of $491,964 was for actual improvements and was to be complete by December 31, 2012. Obviously, the original schedule was much too aggressive for the IDOT and was delayed. Jim Armstrong, Iowa DOT District 5 engineer was very honest when asked and said the IDOT delayed the project due to internal design team issues and private property right-of-way (ROW) acquisitions. However, Jim did indicate the Federal DOT has agreed to allow Indianola/Warren County to maintain these funds to be used on the project scheduled to be bid in calendar year 2014. They agreed understanding this project is under development and continues to be a priority for all.

The good news is the $300-$500K anticipated to be the city match for this project will now be covered by these funds. The city was planning on using Downtown TIF funds to finance the match. The IDOT will approve the contract Sept 18, 2012 and the city council Oct 1, 2012.

News Items - September 10, 2012

1.     STREET PROJECT:
 

·       South Howard Street paving and sidewalks are complete.

·       Water main and storm sewer improvement east and west side of Hwy 65/69 is complete. Street paving on Boston Ave east of Hwy 65/69 is complete. The two blocks of Boston west of the highway is being prepared for paving.

·       The old surface of North Buxton north of Ashland has been removed.

2.     NORTH 8^TH & IOWA: Vanderpool Construction will begin storm sewer and grading improvements for the North 8^th & Iowa project (approved by council in July) next week.  During this time North 8^th St. between E. Iowa Ave. and E. Girard Ave. as well as a portion of the Summerset Trail from East Iowa to North 6^th will be closed during daytime work hours.  The goal is to open the street to one lane of traffic overnight. Residents in the entire one block area will receive notices on their doors.

3.     UNION NEGOTIATIONS: The city received notice from Union Business Manager, Tom Hayes of their intent to begin negotiations for FY2013 and will forward a proposal in the near future.

4.     WELLNESS CENTER: Data, phone and cable services to the YMCA were originally bid as an alternate at $93,000. Due to the various amounts ranging from $15,000 to $93,000 it was determined the YMCA should bid it as a separate project. This turned out to be a positive decision as the low bid came in at $34,665. The city’s portion will be $13,866 (exterior to the building) and YMCA’s will be $20,779 (interior connections).

News Items August 27, 2012

1.     STREET PROJECT:
 

·       South Howard Street paving is complete with the exception of parking and driveways.

·       Water main and storm sewer replacement on East Boston west of the highway is continuing. An existing storm sewer and openings were discovered under the pavement. Most of the system will be abandoned; however a change order request will be forthcoming. Additional sanitary sewer services have been discovered and replaced during the paving project. A change order will be requested at the end of the project.

·       The new storm sewer and water main west of Hwy 65/69 should be complete by the end of next week.

·       Change Order #2 for water main improvements (IMU cost) and storm sewer changes on “E” Street and East Boston will be submitted at the end of the month.

2.     WAY FINDING SIGNS: The city’s way finding signs have been installed. IDOT reports they will begin installing next week and the goal is to have them complete by September 7^th.

3.     PICKARD PARK: The P&R Commission will submit a request to council Sept 4 for the north Pickard Park restrooms that serve youth and adult softball and youth baseball programs. Options will include renovation or replacement. Glen will provide the presentation and answer questions.

4.     CIP: Each department received capital improvement request forms for FY13-14 this week (see memo). You’ll note a request was made to delay any projects over $100,000 until FY15 and the related reasons. Please let me know if you have any questions.

5.     PROSPECT: We have been approached by WCEDC to contribute $25,000 over two years ($12,500 in FY14 and $12,500 in FY15) to a company considering locating in Indianola (see letter). They would be required to stay in Indianola for a minimum of three years as well as other commitments. When an official request is made it will be brought to council.

6.     J&K REALIGNMENT: Attached is the IDOT’s determination that no properties within the J&K Realignment are classified as “historic”. The city will be acquiring the property included in this project when the environmental study is complete, hopefully within the next 30 days.

7.     I&I: Per the discussion at Monday’s council meeting Dan Miers reports that approximately 80 properties have been inspected in 2012. Consequently, the department will continue to inspect per the consent decree.

8.     COUNTY: Warren County Supervisor, Dean Yordi requested the city’s assistance televising a sewer line in Liberty Center. The city has provided this service in the past and will be appropriately reimbursed for expenses.

9.     CAPITAL CROSSROADS: Attached is information regarding Capital Crossroads Local Government Collaboration background, a pilot project concept and proposed schedule of contributions. Mayor Bresnan discussed this group and what they are trying to accomplish at the August 20 council meeting. As this moves forward and you feel this to be a worthwhile endeavor support in the form of a resolution including financial will be requested.

NEWS ITEMS

TO:                 Mayor and Council

FROM:           Jean

DATE:            August 17, 2012

1.     STREET PROJECT:
 

·       South Howard Street paving is complete with the exception of parking and driveways.

·       Water main and storm sewer replacement East Boston west of the highway is continuing. You may have noticed that a segment of one lane is closed. There is an issue with an existing storm sewer on the east side and staff is working with engineers and Sternquist to determine the best way to repair.

·       The contractor is scheduled to move to North Buxton next.

2.     WAY FINDING SIGNS: Glen Cowan indicated the signs are complete and the city will install those to be posted on city streets Monday, August 20th. A letter has been sent to the IDOT to determine if they have received the highway signs and when they plan to install. Will keep you updated.

3.     PICKARD PARK: The P&R Commission will submit a request to council Sept 4 for the north Pickard Park restrooms that serve youth and adult softball and youth baseball programs. Options will include renovation or replacement.