1. NEXT MEETING: The next council meeting is April 6.
2. LEGISLATORS: Staff was unable to schedule a meeting with Senator Appel and Representative Sorensen until April 13’s committee meeting given their busy schedules on the Hill.
3. PUBLIC SAFETY GRANTS: There are several “Stimulus” grants for public safety purposes including:
· COPS Hiring Recovery Act: Provides 3 years salary/benefits for an additional officer and requires no local match. Chief Bonnett will approach council on April 6. If approved, the officer would be hired in January or February 2010.
· Block Grant (Office of Drug Control): Provides $10,000 to train officers. Local match is $2,500 and can be used to train an additional polygraph examiner. Our first examiner was trained under a similar training grant and I intend to authorize a second examiner under this program.
· Equipment Grant (Recovery Act): Provides up to $20,000 (no match) for equipment purchases. Chief Bonnett is reviewing equipment options and will have a recommendation for the April 6 council meeting.
3. INDIANOLA “GO GREEN”: The committee is working to get residents excited about the planned April events that include:
Indianola Chamber of Commerce Breakfast – April 2, 2009
Indianola Public Library – “Living Green” presentation – April 23, 2009 – 6:30 p.m.
Indianola Sustainability Fair – April 24, 2009 – 11:30 a.m.-1:30 p.m. (free lunch!)
Iowa DNR Mobile Education Trailer – April 24, 2009 – Irving Elementary
”Indianola Go Green” E-cycling Event – April 25, 2009 – 8:00 a.m.-12:00 p.m.
Indianola Chamber Bike/Walk to work
Please tell friends and neighbors to attend and learn about living “green.”
4. NORTH “Y” PAVING: The city was notified on the 18th that the “Y” Paving project will be bid on April 28th instead of the 21st as originally scheduled. I am still trying to get an explanation from IDOT as to the change.
5. PARTNERSHIP DC TRIP: Bob Kreamer has a conflict and is unable to attend the June 10-12 event.
6. UNION NEGOTIATIONS: Union members will vote on the contract March 24.
7. RACE CAR ORDINANCE: The court allowed a stay (of decision) until 14 days after council takes action on the amendment clarifying fence requirements and language.
8. W EUCLID: V&K Engineers will have final assessments for the W Euclid Paving Project in early April. They will be presented to council on April 20.
9. LIBRARY: Library Board member Dick Kerr and Librarian Joyce Godwin presented the long-range plan to the County Supervisors March 17. Joyce reports it was a very positive process.
10. TAX REVENUE: March’s YTD receipts are about 1.5% less than this time last year.
11. COMMUNITY SURVEY: Laurie Hebl is preparing this year’s community survey with the help of the University of Iowa’s Institute of Public Affairs. This bi-annual survey is very important to get public input regarding city services and programs in addition to general public opinion. The survey will be sent to 800 households by the end of April.
12. SOD REQUIREMENT: Community Development Director Chuck Burgin will ask P&Z to consider the sod requirement for new residential construction in May.
13. MINIMUM LOT SIZE: The meeting on the 20th has been re-scheduled for March 24th at 2:00 p.m. in the council chambers.
14. COMP PLAN UPDATE: Chuck Burgin sent RFP’s to seven firms on Friday and will be due on April 15th.
15. “RED FLAGS” RULE: Council will consider a resolution at the April 6th meeting regarding the “Red Flags” rule. The Federal Trade Commission adopted a rule on identity theft requiring utilities establish a written policy identifying red flags such as: incidents of identity theft that they have experienced; alerts or warnings received such as a notice of address discrepancy; suspicious documents; suspicious personal identifying information; or, unusual use of an account. The written policy (resolution) is required by May 1, 2009.
Friday, March 20, 2009
Friday, March 13, 2009
News Items - March 16, 2009
1. LEGISLATORS: Staci Appel is not available April 6 so Diana Bowlin is trying to schedule April 13. If that is too late, we can try the 4th or 5th Monday in March. Elected officials can comment on preferred dates.
2. 19TH STREET: We have a tentative agreement with the contractor/insurance company to replace 19th Street by July 1, 2009, or, the bond company will reimburse the city. Great news and our thanks to Chuck Burgin for working with Attorney David Swinton to get this unfortunate matter settled.
3. S “Y” ENGINEER: Garden and Associates was the low proposal (of 3 received on February 19) to design/inspect the S “Y” Paving project. Chuck Burgin and I met with them on the 11th to discuss the project. They plan to review the options and potentially revise their engineering proposal. The item will be delayed till April 6.
4. BALLOON MUSEUM DITCH: Pictures were taken and sent to FEMA and our congressional delegation. We are hopeful FEMA will change their position on a more permanent solution given the recent settling.
5. N “Y”PAVING: 13 people representing 7 properties attended the informational meeting on March 10. There were many good questions and responsive answers by staff and Forrest Aldrich. The public hearing on assessments is April 6 with a bid letting on April 21 (by IDOT).
6. N HWY 65/69: Based on a meeting with Snyder and Associates, the developer, IDOT and city reps, the corridor study is proceeding. A proposal will be drafted for IDOT/city review and presented for consideration in April.
7. RESIDENTIAL TAX ABATEMENT: Per state code residential tax abatement is limited to 5 years on the first $75,000 taxable value/year. The city allows abatement for four years.
8. MINIMUM LOT SIZE: A meeting is scheduled on March 20 at 1:30 pm to discuss minimum lot sizes within residential zoning in the city limits.
9. ALLEY: The east/west alley immediately north of Casey’s East and Little Miracles Day Care was vacated many years ago. The sewer main is therefore on private property.
10. LIBRARY GRANT: Joyce Godwin applied for a $60,000 International City/County Management Association grant to initiate a sustainability program at the Library but unfortunately did not get awarded. The competition was extremely competitive.
11. DIVERSITY TRAINING: Tom Good, Iowa Civil Rights Commission, presented Diversity Appreciation Cultural Awareness to 71 municipal employees on March 12th.
12. DC TRIP UPDATE:
Highway 92 – “R” Street through R-63 intersection
· March 4, 2009
o Letter to Congressman Latham requesting a project description change that would allow the use of the $500,000 appropriation for design/construction (currently it can only be used for study/planning expenses)
§ Copy of the letter was sent to Congressman Boswell, Senator Grassley and Senator Harkin
o Dale Vander Schaaf (IDOT) contacted Congressman Latham
o Congressman Latham spoke with the Transportation/HUD Appropriations Committee requesting the technical correction
North Highway 65/69 Corridor Improvements
· March 10, 2009
o IDOT met with developer & city to discuss study & TEAP assistance
§ City will proceed with TEAP study request (w/ Snyder & Associates is preparing a proposal)
· April 4, 2009
o Myles Kappelman, IDA, is planning on attending the Transportation & Economic Development training/conference and hopes to speak with head of IDOT
Inflow and Infiltration Program
· February 25, 2009
o Iowa Finance Authority announced that the American Recovery and Reinvestment Act (ARRA) (i.e. Stimulus) included additional funds for Clean Water and Drinking Water State Revolving Funds.
· March 2, 2009
o City submitted Phase I & Phase III application for funding (some of the stimulus money is to be in the form of grants or no-interest loans)
“Y” Street Paving – Hwy 92 north to Euclid Avenue
o Council moving forward with plans, specifications, estimate of cost, etc.
National Balloon Museum – slope repair/reconstruction
· February 26, 2009
o Formal written appeal sent to the State Public Assistance Officer of the Iowa Homeland Security and Emergency Management
Public Safety/City Hall Renovations
o Laurie’s research concluded that the City would not be eligible for any of the USDA Community Facility Grants that may be available due to wording to the effect: "Applicants/Borrowers must be unable to obtain credit at reasonable rates and terms".
Lake Ahquabi Park Cabins Infrastructure
o Myles will research DNR & ask for an earmark from Harkin
2. 19TH STREET: We have a tentative agreement with the contractor/insurance company to replace 19th Street by July 1, 2009, or, the bond company will reimburse the city. Great news and our thanks to Chuck Burgin for working with Attorney David Swinton to get this unfortunate matter settled.
3. S “Y” ENGINEER: Garden and Associates was the low proposal (of 3 received on February 19) to design/inspect the S “Y” Paving project. Chuck Burgin and I met with them on the 11th to discuss the project. They plan to review the options and potentially revise their engineering proposal. The item will be delayed till April 6.
4. BALLOON MUSEUM DITCH: Pictures were taken and sent to FEMA and our congressional delegation. We are hopeful FEMA will change their position on a more permanent solution given the recent settling.
5. N “Y”PAVING: 13 people representing 7 properties attended the informational meeting on March 10. There were many good questions and responsive answers by staff and Forrest Aldrich. The public hearing on assessments is April 6 with a bid letting on April 21 (by IDOT).
6. N HWY 65/69: Based on a meeting with Snyder and Associates, the developer, IDOT and city reps, the corridor study is proceeding. A proposal will be drafted for IDOT/city review and presented for consideration in April.
7. RESIDENTIAL TAX ABATEMENT: Per state code residential tax abatement is limited to 5 years on the first $75,000 taxable value/year. The city allows abatement for four years.
8. MINIMUM LOT SIZE: A meeting is scheduled on March 20 at 1:30 pm to discuss minimum lot sizes within residential zoning in the city limits.
9. ALLEY: The east/west alley immediately north of Casey’s East and Little Miracles Day Care was vacated many years ago. The sewer main is therefore on private property.
10. LIBRARY GRANT: Joyce Godwin applied for a $60,000 International City/County Management Association grant to initiate a sustainability program at the Library but unfortunately did not get awarded. The competition was extremely competitive.
11. DIVERSITY TRAINING: Tom Good, Iowa Civil Rights Commission, presented Diversity Appreciation Cultural Awareness to 71 municipal employees on March 12th.
12. DC TRIP UPDATE:
Highway 92 – “R” Street through R-63 intersection
· March 4, 2009
o Letter to Congressman Latham requesting a project description change that would allow the use of the $500,000 appropriation for design/construction (currently it can only be used for study/planning expenses)
§ Copy of the letter was sent to Congressman Boswell, Senator Grassley and Senator Harkin
o Dale Vander Schaaf (IDOT) contacted Congressman Latham
o Congressman Latham spoke with the Transportation/HUD Appropriations Committee requesting the technical correction
North Highway 65/69 Corridor Improvements
· March 10, 2009
o IDOT met with developer & city to discuss study & TEAP assistance
§ City will proceed with TEAP study request (w/ Snyder & Associates is preparing a proposal)
· April 4, 2009
o Myles Kappelman, IDA, is planning on attending the Transportation & Economic Development training/conference and hopes to speak with head of IDOT
Inflow and Infiltration Program
· February 25, 2009
o Iowa Finance Authority announced that the American Recovery and Reinvestment Act (ARRA) (i.e. Stimulus) included additional funds for Clean Water and Drinking Water State Revolving Funds.
· March 2, 2009
o City submitted Phase I & Phase III application for funding (some of the stimulus money is to be in the form of grants or no-interest loans)
“Y” Street Paving – Hwy 92 north to Euclid Avenue
o Council moving forward with plans, specifications, estimate of cost, etc.
National Balloon Museum – slope repair/reconstruction
· February 26, 2009
o Formal written appeal sent to the State Public Assistance Officer of the Iowa Homeland Security and Emergency Management
Public Safety/City Hall Renovations
o Laurie’s research concluded that the City would not be eligible for any of the USDA Community Facility Grants that may be available due to wording to the effect: "Applicants/Borrowers must be unable to obtain credit at reasonable rates and terms".
Lake Ahquabi Park Cabins Infrastructure
o Myles will research DNR & ask for an earmark from Harkin
Friday, March 6, 2009
News Items - March 9, 2009
1. MEDIATION: Mediation between union reps and the city negotiator will take place Monday March 9 at 1:30 pm.
2. “Y” PAVING: The property owner meeting is 4:00 pm Tuesday the 10th.
3. COMMUNITY ATHLETIC FACILITIES PARKING: A letter from School Supt Mike Tiegland requesting a reaffirmation of the city council’s parking lot extension requirement to 2011 has been received. It will be placed on the March 16 council agenda for your consideration.
4. COST CUTTERS: In an effort to save cost, Sewer Supt Dan Miers and Street Supt Ed Yando agreed to (temporarily) shift alley snow removal to Sewer employees. The shift will eliminate a truck/plow in the Street Department and allow more efficient snow removal.
Hats off to both departments for their innovation and creativity!
FYI—The arrangement will be probationary the rest of this season to determine effectiveness.
5. BLANK PERFORMING ARTS CENTER: General Manager Todd Kielkopf is recommending a $10,000 in-kind contribution for Simpson’s Blank Performing Arts Center renovation/addition that includes a geo-thermal HVAC system. A resolution of support (packet) will be considered by both council and trustees because Simpson has applied for a Vision Iowa grant requiring local support. The resolution will be placed on the March 16 consent agenda.
6. HF 397: A bill in the House Local Government committee would allow the township fire and ambulance tax levy to increase from 40 ½ cents and 20 ¼ cents to 80 and 54 cents respectively. In your packet is a letter drafted by Laurie Hebl providing some of the rural-related fire equipment costs.
7. HEALTH POOL: A bit of good news in that pool premiums exceeded expenses by about $20,000 in February. Current balance is over $670,000.
8. AMBULANCE WRITE-OFFS: Below is a 3-year history of ambulance write-offs.
Date Total Write Off Medicare Sent to Collection
07/01/08-12/31/08 $96,241 $71,151 $25,090
01/01/08-06/30/08 $116,445 $71,162 $42,283
07/01/07-12/31/07 $103,008 $64,060 $38,948
01/01/07-06/30/07 $119,774 $52,861 $66,913
07/01/06-12/31/06 $69,485 $56,621 $12,764
01/01/06-06/30/06 $111,754 $64,419 $47,335
9. SQUARE BUILDINGS: North side property owners were sent letters to restore the properties.
10. IMMI: I am attending the Iowa Municipal Management Institute at the University of Iowa March 25-27.
11. TRAIL: The Memorial Trail Connection Phase 1 is moving forward. The following is the anticipated project schedule:
March 31, 2009 Check plans (98%)
April 21, 2009 Final plans
July 21, 2009 Letting date
Late August Construction begins
2. “Y” PAVING: The property owner meeting is 4:00 pm Tuesday the 10th.
3. COMMUNITY ATHLETIC FACILITIES PARKING: A letter from School Supt Mike Tiegland requesting a reaffirmation of the city council’s parking lot extension requirement to 2011 has been received. It will be placed on the March 16 council agenda for your consideration.
4. COST CUTTERS: In an effort to save cost, Sewer Supt Dan Miers and Street Supt Ed Yando agreed to (temporarily) shift alley snow removal to Sewer employees. The shift will eliminate a truck/plow in the Street Department and allow more efficient snow removal.
Hats off to both departments for their innovation and creativity!
FYI—The arrangement will be probationary the rest of this season to determine effectiveness.
5. BLANK PERFORMING ARTS CENTER: General Manager Todd Kielkopf is recommending a $10,000 in-kind contribution for Simpson’s Blank Performing Arts Center renovation/addition that includes a geo-thermal HVAC system. A resolution of support (packet) will be considered by both council and trustees because Simpson has applied for a Vision Iowa grant requiring local support. The resolution will be placed on the March 16 consent agenda.
6. HF 397: A bill in the House Local Government committee would allow the township fire and ambulance tax levy to increase from 40 ½ cents and 20 ¼ cents to 80 and 54 cents respectively. In your packet is a letter drafted by Laurie Hebl providing some of the rural-related fire equipment costs.
7. HEALTH POOL: A bit of good news in that pool premiums exceeded expenses by about $20,000 in February. Current balance is over $670,000.
8. AMBULANCE WRITE-OFFS: Below is a 3-year history of ambulance write-offs.
Date Total Write Off Medicare Sent to Collection
07/01/08-12/31/08 $96,241 $71,151 $25,090
01/01/08-06/30/08 $116,445 $71,162 $42,283
07/01/07-12/31/07 $103,008 $64,060 $38,948
01/01/07-06/30/07 $119,774 $52,861 $66,913
07/01/06-12/31/06 $69,485 $56,621 $12,764
01/01/06-06/30/06 $111,754 $64,419 $47,335
9. SQUARE BUILDINGS: North side property owners were sent letters to restore the properties.
10. IMMI: I am attending the Iowa Municipal Management Institute at the University of Iowa March 25-27.
11. TRAIL: The Memorial Trail Connection Phase 1 is moving forward. The following is the anticipated project schedule:
March 31, 2009 Check plans (98%)
April 21, 2009 Final plans
July 21, 2009 Letting date
Late August Construction begins
Friday, February 27, 2009
News Items - March 2, 2009
1. DC TRIP: Council member Richardson will highlight the congressional visits at the meeting but the potential areas of funding include:
· Highway 92 – “R” Street through R-63 intersection
· North Hwy 65/69 Corridor Improvements
· Inflow and Infiltration Program
· “Y” Street Paving – Hwy 92 north to Euclid Avenue
· National Balloon Museum – slope repair/reconstruction
· Public Safety/City Hall Renovation
· Lake Ahquabi Park Cabins Infrastructure
2. CORRIDOR STUDY: IDOT’s Pete Tollenaire contacted me on the 25th to advise they would proceed with a corridor study under the Traffic Engineering Assistance Program. We are meeting on March 10 with IDOT and area developers to discuss the study and a cost share. A recommendation will be brought to council in several weeks.
The study will review the current 4-lane, divided highway north of Hillcrest Avenue to determine affect on development to the north. City staff prefers a review of an urban configuration similar to that south of Hillcrest.
FYI – Pete Tollenaire reports the DOT is using stimulus funds to overlay Hwy 65/69 from Des Moines south to Indianola (southbound lane to Hillcrest, northbound to Noble Ford). The project will be bid on March 31st. There will be discussion about how the overlay will coincide with the corridor study and possible reconfiguration.
3. W HWY 92 SEWER: Only two property owners (of seven) attended the informational meeting for the W Highway 92 Sanitary Sewer Project that extends east from “Y” about 1,425’.
The tentative project schedule is:
April 6, 2009 Council adopts preliminary resolution of necessity and
set public hearing
April 28, 2009 Receive and open bids
May 4, 2009 Public hearing and award of contract
June, 2009 Start construction
4. OLD SEWER PLANT: I spoke with a rep from the Indianola Country Club who asked about a possible lease of the 9.5 acres on Country Club Road. I indicated the city is open to options so I expect an offer may be tendered in the next month or so.
5. TAX REVENUES: Revenue collection thru February is down 1.25% over this time last year.
6. BALLOON MUSUEM DITCH: Laurie Hebl has filed a formal appeal to FEMA for the culvert extension north of the Balloon Museum.
7. LABOR CONTRACT: The Board of Trustees and utility union members approved their 2009-2012 contract.
8. HWY 65/69 TREE PLANTING GRANT: The Indianola Community Tree Committee is applying for a grant from the IDOT Living Roadway Trust Fund to purchase and plant 50 trees along the highway in front of Wal Mart and north just past Circle B. As with the other highway trees, the City of Indianola will be responsible for the maintenance for the life of the trees. The grant does not require matching funds. The amount needed for the project and being requested is $8,250. If awarded the grant, it is anticipated that the trees will be planted in April, 2009 as part of the Indianola Arbor Day Celebration activities.
9. RUT FUNDS: Below is RUT (gas tax) funding from 2008 and 2007:
Month 2008 2007
December $96,325.22 $102,896.87
November $114,196.07 $93,270.05
October $78,538.22 $107,672.25
Total received for 2008 and 2007 was $1,192,404.98 and $1,214,967.34 respectfully. These are alarming figures and are indicative of the diminishing cash balance. Unless expenses are reduced or revenues increased, the RUT fund will require a tax subsidy in 10/11.
FYI – RUT funds pay for all Street Department operations.
10. VACANT LOT: I’ve been contacted by a party interested in the lot on the southwest
corner of Hwy 92 and 65/69. An offer, if received, will be brought to council for
consideration in several weeks.
· Highway 92 – “R” Street through R-63 intersection
· North Hwy 65/69 Corridor Improvements
· Inflow and Infiltration Program
· “Y” Street Paving – Hwy 92 north to Euclid Avenue
· National Balloon Museum – slope repair/reconstruction
· Public Safety/City Hall Renovation
· Lake Ahquabi Park Cabins Infrastructure
2. CORRIDOR STUDY: IDOT’s Pete Tollenaire contacted me on the 25th to advise they would proceed with a corridor study under the Traffic Engineering Assistance Program. We are meeting on March 10 with IDOT and area developers to discuss the study and a cost share. A recommendation will be brought to council in several weeks.
The study will review the current 4-lane, divided highway north of Hillcrest Avenue to determine affect on development to the north. City staff prefers a review of an urban configuration similar to that south of Hillcrest.
FYI – Pete Tollenaire reports the DOT is using stimulus funds to overlay Hwy 65/69 from Des Moines south to Indianola (southbound lane to Hillcrest, northbound to Noble Ford). The project will be bid on March 31st. There will be discussion about how the overlay will coincide with the corridor study and possible reconfiguration.
3. W HWY 92 SEWER: Only two property owners (of seven) attended the informational meeting for the W Highway 92 Sanitary Sewer Project that extends east from “Y” about 1,425’.
The tentative project schedule is:
April 6, 2009 Council adopts preliminary resolution of necessity and
set public hearing
April 28, 2009 Receive and open bids
May 4, 2009 Public hearing and award of contract
June, 2009 Start construction
4. OLD SEWER PLANT: I spoke with a rep from the Indianola Country Club who asked about a possible lease of the 9.5 acres on Country Club Road. I indicated the city is open to options so I expect an offer may be tendered in the next month or so.
5. TAX REVENUES: Revenue collection thru February is down 1.25% over this time last year.
6. BALLOON MUSUEM DITCH: Laurie Hebl has filed a formal appeal to FEMA for the culvert extension north of the Balloon Museum.
7. LABOR CONTRACT: The Board of Trustees and utility union members approved their 2009-2012 contract.
8. HWY 65/69 TREE PLANTING GRANT: The Indianola Community Tree Committee is applying for a grant from the IDOT Living Roadway Trust Fund to purchase and plant 50 trees along the highway in front of Wal Mart and north just past Circle B. As with the other highway trees, the City of Indianola will be responsible for the maintenance for the life of the trees. The grant does not require matching funds. The amount needed for the project and being requested is $8,250. If awarded the grant, it is anticipated that the trees will be planted in April, 2009 as part of the Indianola Arbor Day Celebration activities.
9. RUT FUNDS: Below is RUT (gas tax) funding from 2008 and 2007:
Month 2008 2007
December $96,325.22 $102,896.87
November $114,196.07 $93,270.05
October $78,538.22 $107,672.25
Total received for 2008 and 2007 was $1,192,404.98 and $1,214,967.34 respectfully. These are alarming figures and are indicative of the diminishing cash balance. Unless expenses are reduced or revenues increased, the RUT fund will require a tax subsidy in 10/11.
FYI – RUT funds pay for all Street Department operations.
10. VACANT LOT: I’ve been contacted by a party interested in the lot on the southwest
corner of Hwy 92 and 65/69. An offer, if received, will be brought to council for
consideration in several weeks.
Friday, February 20, 2009
News Items - February 23, 2009
1. NEXT MEETING: The next meeting is March 2.
2. I&I PROGRAM: V&K’s Forrest Aldrich reports they are near complete on the review of Phases 1 & 2 and will present a report to committee on March 9. Once approved by council, V&K will submit a proposal to draft a plan/spec for repairs (point repair, liners) and send it to contractors for bids. We are hopeful a contract can be considered by council at the May 4 meeting. Estimated cost for these phases is $3 million. Total project cost is about $9 million.
FYI—During the review, the engineer and staff found some major defects in the system allowing significant storm water infiltration. Phases 1 & 2 should have a very positive impact on I&I removal.
A main located one half block north of East Highway 92 between 4th and 8th Streets (see map) will require a separate contract due to its limited access and inability to use normal methods of repair.
3. W HIGHWAY 92 SEWER: V&K’s Forrest Aldrich, Chuck Burgin and I met with Steve Darr to discuss the proposed sanitary sewer (see map) extension on W Hwy 92. Steve is receptive to the concept.
We also are scheduling a meeting next week to meet with north-side property owners. If everything continues to progress, we anticipate a summer project.
FYI: I will recommend the project be a “connect fee” (as opposed to an assessment) because of the new septic system installed by Herberger Construction. However, I will also recommend a lower assessment interest rate to encourage property owners to request voluntary assessments.
4. MUNICIPAL BUILDING RENOVATION: We have not receive the revised schedule. As soon as we receive it we will forward it to you.
5. SOUTH “Y”: Chuck Burgin opened three engineering proposals for South “Y” (paving) and a recommendation will be brought to a March council meeting. The quotes (includes resident review) are:
Garden and Associates $ 71,000
McClure $111,800
V&K $ 86,550
We are getting references from Garden on assessment projects with other cities.
FYI – Since North “Y” and South “Y” cannot be paved at the same time and the economies of scale are lost, I’ll recommend South “Y” paving be delayed until 2010.
6. 19th STREET: Chuck was informed that the attorney representing the grading contractor of 19th Street has asked the court to be released.
7. IMPOUNDING VEHICLES: Steve Bonnett drafted an amendment to the Impounding Vehicles ordinance that allows vehicles on public property right-of way that have outstanding /unpaid parking tickets to be impounded. It will be placed on the March 2 meeting for council consideration.
If approved, a hearing can be set for public input.
8. E CYCLE SHED: Work is near complete on the 10 x 15 building. Our thanks to the Street crew!
9. ACCOUNTS PAYABLE: 55 applications have been received for the Accounts Payable Position. Laurie Hebl, Diana Bowlin and RoxAnne Hunerdosse will screen applications and conduct interviews next week.
10. BRUSH GRINDING: J. S. Services provided a quote of $9,450 to grind brush from the 2008 season. The other quote was $12,950 from Chamness Technology. A recommendation will be brought to Council March 2nd.
2. I&I PROGRAM: V&K’s Forrest Aldrich reports they are near complete on the review of Phases 1 & 2 and will present a report to committee on March 9. Once approved by council, V&K will submit a proposal to draft a plan/spec for repairs (point repair, liners) and send it to contractors for bids. We are hopeful a contract can be considered by council at the May 4 meeting. Estimated cost for these phases is $3 million. Total project cost is about $9 million.
FYI—During the review, the engineer and staff found some major defects in the system allowing significant storm water infiltration. Phases 1 & 2 should have a very positive impact on I&I removal.
A main located one half block north of East Highway 92 between 4th and 8th Streets (see map) will require a separate contract due to its limited access and inability to use normal methods of repair.
3. W HIGHWAY 92 SEWER: V&K’s Forrest Aldrich, Chuck Burgin and I met with Steve Darr to discuss the proposed sanitary sewer (see map) extension on W Hwy 92. Steve is receptive to the concept.
We also are scheduling a meeting next week to meet with north-side property owners. If everything continues to progress, we anticipate a summer project.
FYI: I will recommend the project be a “connect fee” (as opposed to an assessment) because of the new septic system installed by Herberger Construction. However, I will also recommend a lower assessment interest rate to encourage property owners to request voluntary assessments.
4. MUNICIPAL BUILDING RENOVATION: We have not receive the revised schedule. As soon as we receive it we will forward it to you.
5. SOUTH “Y”: Chuck Burgin opened three engineering proposals for South “Y” (paving) and a recommendation will be brought to a March council meeting. The quotes (includes resident review) are:
Garden and Associates $ 71,000
McClure $111,800
V&K $ 86,550
We are getting references from Garden on assessment projects with other cities.
FYI – Since North “Y” and South “Y” cannot be paved at the same time and the economies of scale are lost, I’ll recommend South “Y” paving be delayed until 2010.
6. 19th STREET: Chuck was informed that the attorney representing the grading contractor of 19th Street has asked the court to be released.
7. IMPOUNDING VEHICLES: Steve Bonnett drafted an amendment to the Impounding Vehicles ordinance that allows vehicles on public property right-of way that have outstanding /unpaid parking tickets to be impounded. It will be placed on the March 2 meeting for council consideration.
If approved, a hearing can be set for public input.
8. E CYCLE SHED: Work is near complete on the 10 x 15 building. Our thanks to the Street crew!
9. ACCOUNTS PAYABLE: 55 applications have been received for the Accounts Payable Position. Laurie Hebl, Diana Bowlin and RoxAnne Hunerdosse will screen applications and conduct interviews next week.
10. BRUSH GRINDING: J. S. Services provided a quote of $9,450 to grind brush from the 2008 season. The other quote was $12,950 from Chamness Technology. A recommendation will be brought to Council March 2nd.
Friday, February 13, 2009
News Items - February 17, 2009
1. “Y” STREET: The “Y” Street paving project will be on the March 2 agenda to begin the legal process. The estimated $1.44 million project (including construction, engineering, legal, administration and contingency) will be funded as follows:
Federal Stimulus $495,000
City (taxes) $431,000
Assessments $514,000 ($378,000 is ag deferred)
Preliminary assessment is under $80/ft range. Actual project cost will determine the final assessments. The above figures do not include T21 funds which could be used to keep assessment amounts consistent with the West Euclid project. We are reviewing whether to use TIF or debt service levy to fund the city portion.
FYI—Final assessments on W Euclid are likely to be in the $84/ft range based V&K’s calculations. Therefore a 200’ lot will have an assessment of about $16,700 compared to the original estimate of $24,200.
2. CABLE FRANCHISE: A couple council members indicated they preferred more information about the fee and particularly its affect on Simpson College. According to Mayor Kelley, Simpson spends about $2,900 monthly on Mediacom cable and would therefore pay about $700 annually for a 2% increase. It should be noted students pay for cable through their various fees.
The $36,000 annual revenue (from 2%) equals about a 9 cent reduction on the tax rate ($11.45 to $11.36) and has the following affect on commercial/industrial properties:
Property Taxable Value Saved
Cemen Tech $2,797,300 $252
Herschel Adams $2,567,900 $231
Hy Vee $3,800,000 $342
Country Kitchen $ 573,300 $ 52
These entities are helping subsidize (thru taxes) a service they receive little to no benefit from since they do not have cable. Both Cemen Tech and Herschel Adams have laid off employees in the last year.
3. ONE STOP: A meeting is being scheduled with owners, lawyers and insurance companies next week to discuss the buildings and related options. We are hopeful a decision can be made on which, if any, buildings must remain or be removed. Will keep you posted.
4. RAGRRAI: The organization is taking shape. An advisory committee has been formed and 4 committee co-chairs are being recruited. The next step will be a treasurer, secretary and committee chairs for the 19 committees as recommended by RAGBRAI. Please let me know if you are interested in serving on a committee.
Federal Stimulus $495,000
City (taxes) $431,000
Assessments $514,000 ($378,000 is ag deferred)
Preliminary assessment is under $80/ft range. Actual project cost will determine the final assessments. The above figures do not include T21 funds which could be used to keep assessment amounts consistent with the West Euclid project. We are reviewing whether to use TIF or debt service levy to fund the city portion.
FYI—Final assessments on W Euclid are likely to be in the $84/ft range based V&K’s calculations. Therefore a 200’ lot will have an assessment of about $16,700 compared to the original estimate of $24,200.
2. CABLE FRANCHISE: A couple council members indicated they preferred more information about the fee and particularly its affect on Simpson College. According to Mayor Kelley, Simpson spends about $2,900 monthly on Mediacom cable and would therefore pay about $700 annually for a 2% increase. It should be noted students pay for cable through their various fees.
The $36,000 annual revenue (from 2%) equals about a 9 cent reduction on the tax rate ($11.45 to $11.36) and has the following affect on commercial/industrial properties:
Property Taxable Value Saved
Cemen Tech $2,797,300 $252
Herschel Adams $2,567,900 $231
Hy Vee $3,800,000 $342
Country Kitchen $ 573,300 $ 52
These entities are helping subsidize (thru taxes) a service they receive little to no benefit from since they do not have cable. Both Cemen Tech and Herschel Adams have laid off employees in the last year.
3. ONE STOP: A meeting is being scheduled with owners, lawyers and insurance companies next week to discuss the buildings and related options. We are hopeful a decision can be made on which, if any, buildings must remain or be removed. Will keep you posted.
4. RAGRRAI: The organization is taking shape. An advisory committee has been formed and 4 committee co-chairs are being recruited. The next step will be a treasurer, secretary and committee chairs for the 19 committees as recommended by RAGBRAI. Please let me know if you are interested in serving on a committee.
Friday, February 6, 2009
News Items - February 9, 2009
1. APRIL “GREEN” EVENTS: Chris Longer and Mindi Robinson are again submitting an application to the Warren County Philanthropic Partnership to help finance events/programs during April’s Indianola Go Green Month. The city is contributing $300 in local match. Good luck Chris and Mindi!!
2. CRP: The Sewer Department received $5,733 from USDA this year as a CRP reimbursement for its land on the Middle River. The USDA uses a lottery system for all State of Iowa government entities and the City of Indianola was drawn to receive money. Very good news.
3. RAGBRAI: A public meeting was held Wednesday the 4th in addition to a meeting of the major community entities including schools, county, fair, NBC and Simpson. Another meeting will be held next week to structure an organization to oversee our planning efforts. Will keep you posted.
Since RAGBRAI is on Tuesday the 21st and there will be an enormous amount of work/planning, I may recommend we cancel or postpone the July 20 council meeting to allow more time to prepare. I am assuming all elected officials will be working RAGBRAI in some capacity.
4. TOURISM BUDGET: The Tourism Committee has yet to provide their FY 07/08 budget as requested by council at the November meeting.
6. NORTH ‘Y’ STREET: In your packet is the proposed schedule for the North “Y” Street Improvement Project.
7. E-CYCLE: The building to house e-cycle projects will be built by the Street Department in February or early March.
8. DIVERSITY TRAINING: Tom Good, Iowa Civil Rights Commission, will be presenting to the employees on March 12th.
9. GRINDING AT BRUSH FACILITY: C.J. Coons and Chamness Technology will be providing quotes to grind brush material gathered throughout the 2008 season.
2. CRP: The Sewer Department received $5,733 from USDA this year as a CRP reimbursement for its land on the Middle River. The USDA uses a lottery system for all State of Iowa government entities and the City of Indianola was drawn to receive money. Very good news.
3. RAGBRAI: A public meeting was held Wednesday the 4th in addition to a meeting of the major community entities including schools, county, fair, NBC and Simpson. Another meeting will be held next week to structure an organization to oversee our planning efforts. Will keep you posted.
Since RAGBRAI is on Tuesday the 21st and there will be an enormous amount of work/planning, I may recommend we cancel or postpone the July 20 council meeting to allow more time to prepare. I am assuming all elected officials will be working RAGBRAI in some capacity.
4. TOURISM BUDGET: The Tourism Committee has yet to provide their FY 07/08 budget as requested by council at the November meeting.
6. NORTH ‘Y’ STREET: In your packet is the proposed schedule for the North “Y” Street Improvement Project.
7. E-CYCLE: The building to house e-cycle projects will be built by the Street Department in February or early March.
8. DIVERSITY TRAINING: Tom Good, Iowa Civil Rights Commission, will be presenting to the employees on March 12th.
9. GRINDING AT BRUSH FACILITY: C.J. Coons and Chamness Technology will be providing quotes to grind brush material gathered throughout the 2008 season.
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