1. NEXT MEETING: The next meeting is March 1 at 6:00 pm.
2. COUNCIL PACKETS: Kurt Ripperger estimates the cost of putting the council packet on the city’s web site (secure page) at about $800 with an annual fee of about $500. The advantage would be elected officials could access the entire packet from home/work thereby saving staff time copying and collating packets in addition to having them delivered by the PD.
Should elected officials have an interest, the city would provide paper/printer cartridges to copy the packets at home. Note that the packet would be printed in the same order as the packet you now receive.
Appreciate your comments.
3. SIGNS: You have copies of the community signs prepared by Parker Signs as well as pics of park signs. Russ Yenger of Parker Signs said he used the stone (instead of brick) to keep a “consistent” look with the city’s park signs.
4. SHIVE HATTERY: Given the comments about Shive Hattery and their work on the municipal building, the following information may be helpful regarding change orders:
Original Contract Estimate $745,200
Contract Bid $785,740
Change Order Total* $ 41,164 (5%)
*there were two change orders and the one involving heating in the Clerk’s Office could have been as low as $6,450 but the one approved by council was $16,091.
Given the existing building conditions, a 5% total change order cost is within 10% contingency amount normally budgeted.
Following is a list of mechanical engineers who will be working on the Library’s Geo-Thermal project:
Chris Nelson
Mike Petersen
Doug Sullivan
Tyson Scheidecker
Bruce Farrell
Quality Control
Tim Fehr
Also, in the packet is a list Geo-Thermal project that have been engineered by Shive Hattery.
5. LAND VALUES: Assessed land values (only) for 108, 110 and 112 W Ashland (square buildings) are $49,500, $23,000 and $23,000 respectively. Lot widths are 46’, 20’ and 20’.
6. CHAMBER DINNER: This year’s Annual Recognition Dinner is March 12 beginning at 6:00 PM in Simpson’s Great Hall. The fee is $40/person. The chamber can be contacted at 961-6269 by March 4 to RSVP.
7. WARREN COUNTY E 911 BOARD: The E 911 Board (established by Iowa Code 34A ) consists of a delegate and alternate from each political subdivision in the County to conduct the planning, implementing and maintenance of the E-911 phone service. Funding comes from 911 surcharges on landline and wireless phone bills. Warren County Emergency Management Coordinator Mahala Cox oversees daily operations of the office and reports to the board at quarterly meetings.
Steve Bonnett (delegate) and Brian Seymour (alternate) represent the city and Steve has served as chair and vice chair. Brian is now ready to assume a board role and therefore should become the delegate and Steve the alternate. This designation needs council approval and a letter to the board to note the change. A recommendation will be placed on the March 1 consent agenda.
8. E-WASTE SIGNS: There are signs at the brush/e-waste facility that list the fees for monitors/TV’s. They are also listed on the city’s website under “Programs and Services.” The fees are as follows:
18” and under $ 7.00
19”-25” $12.00
26”-32” $17.00
33”-40” $22.00
41 & up $27.00
Console TV’s &
Tube price $10.00
9. DART: Des Moines Regional Transit reports there are eight vanpools to and from Indianola, Monday through Friday. One of the eight vanpools goes to West Des Moines while the other seven go to downtown Des Moines. There are two available seats to DT, and three available seats to WDM, with two people on the waiting list for vans that are full at this time.
Unfortunately this number has remained static for a couple years. Given Indianola’s commuter status, buses should be considered in my opinion.
10. AMPHITHEATER: In the packet is the February 1 council memo highlighting the amphitheater phases. Phase 1 is highlighted below:
Demolition, grading, stage retaining wall, stage, back stage, handicap
Seating/walkways, turf seating tiers, seeding, utility & electric provisions,
Main electric service to stage
11. STOP SIGN STUDY: On September 2, 2008 council authorized the IDOT to review stop signs and school crossings to determine appropriate signage and traffic efficiency. The study is complete and a copy of the recommendations is in your packet and highlighted below. The study will be reviewed in committee.
• The City’s current stop control is sufficient and well suited to efficiently move traffic to primary arterial routs
• School signage should be update to meet MUTCD requirements.
• Crosswalks should be upgraded to longitudinal crosswalk markings at crosswalks immediately adjacent to school grounds
• Sidewalk extensions & relocation of crossing, or pedestrian crossing signal should be considered on W. Iowa near North “J” St.
• Non-school crossings at trials should consider consolidated and updated MUTCD signage
• One-way sign usage in downtown Indianola and along Howard Street and Buxton Street should be reviewed for consistency. Downtown R-61 one-way signs should be mounted above STOP sings.
Most of the recommendations are routine and will be handled as soon as possible.
12. BALLOON MUSEUM CULVERT: Construction drawings should be completed and submitted to the City by February 24. We are anticipating the bid letting date to be March 31 and awarding the contract the April 5 council meeting.
Friday, February 19, 2010
Friday, February 12, 2010
News Items - February 16, 2010
1. DOWNTOWN INCENTIVE PROGRAM: Mayor Bresnan, Chuck Burgin and I met with several bankers to discuss the program and specifically the loan option. The general consensus was to use a USDA model where the city would provide loan funding to banks and they would lend it under their normal regulations. Below is a modified draft loan policy:
• The local lender originates the loans in amounts ranging from $5,000 to $25,000 with a maximum term of 10 years.
• The interest rate charged the borrower will not exceed 0%
• City would deposit funds equal to the principal amount of the loan at 0% interest.
• The deposit does not guarantee the loan nor is it collateral for the loan. The deposit is only to reduce the interest rate charged to the borrower.
• Annually city would withdraw from its deposit account an amount equal to the principal repayment of the outstanding loan. As a result, the amount in the deposit account will equal the principal outstanding on the loan.
• All costs directly related to the implementation of downtown development are eligible. Costs for interiors and stand-alone roof replacements are not eligible.
Program revisions will be brought to council for consideration in March.
In the packet is a map showing the proposed area covered by the program.
2. FRANCHISE FEES: Given elected official consensus regarding cable and electric franchise fees, staff will provide resolutions/ordinances in March to increase cable and enact an electric franchise fee in the MidAmerican territory (similar to the city’s electric territory). Recent legislation will likely require the same franchise fee for our utility but will have no financial impact since it already pays 5% in lieu of taxes.
3. IDA: Chair Amy Duncan was not available on March 8 to present an IDA progress report so the meeting will be moved to April 12. Todd Kielkopf has been informed and agrees with the date change.
4. BALLOON MUSEUM CULVERT: The IDNR is requesting additional soil testing immediately west of the highway culvert so Chuck Burgin contacted Allender-Butkze Soil Engineers to perform the testing at an estimated cost of $2,000. Test results will provide data on whether a specific “bell joint” extension can be added to the existing structure. The work will be performed as soon as possible.
5. WEST BOSTON SEWER: The loan agreements/promissory notes are still not complete so the project contract award (to Vanderpool) will be delayed to March 1.
6. PHILANTHROPIC/HONORARY NAMING POLICY: In the packet is a policy suggested by Shirley as a reference for the P&R Commission’s amphitheater fundraising drive. It will be brought to a future meeting for review.
7. SEASONAL STRUCTURES: At their meeting on February 9, the P&Z Commission unanimously approved tabling the amendment regulating “seasonal structures”. The intent is to allow the display/marketing of merchandise and seasonal structures in manner to serve the desires of the general public, but, prevent creation of any nuisance or annoyance to the occupants of adjacent buildings and the general public.
8. MEMORIAL COMMISSION: The Memorial Commission met February 9th and discussed the Aquatic Center fees. A survey of 11 other Aquatic Centers was provided and showed that our pool charges are below average fees for daily admission and seasonal passes. The Commission recommended the current price structure remain in place and will present their annual report at the March 15th council meeting.
9. MOVING IOWA FORWARD: Lt. Governor Judge will be visiting Cemen Tech on Tuesday, February 16 at 11:30 a.m. to discuss job creation investments and pre-school education.
• The local lender originates the loans in amounts ranging from $5,000 to $25,000 with a maximum term of 10 years.
• The interest rate charged the borrower will not exceed 0%
• City would deposit funds equal to the principal amount of the loan at 0% interest.
• The deposit does not guarantee the loan nor is it collateral for the loan. The deposit is only to reduce the interest rate charged to the borrower.
• Annually city would withdraw from its deposit account an amount equal to the principal repayment of the outstanding loan. As a result, the amount in the deposit account will equal the principal outstanding on the loan.
• All costs directly related to the implementation of downtown development are eligible. Costs for interiors and stand-alone roof replacements are not eligible.
Program revisions will be brought to council for consideration in March.
In the packet is a map showing the proposed area covered by the program.
2. FRANCHISE FEES: Given elected official consensus regarding cable and electric franchise fees, staff will provide resolutions/ordinances in March to increase cable and enact an electric franchise fee in the MidAmerican territory (similar to the city’s electric territory). Recent legislation will likely require the same franchise fee for our utility but will have no financial impact since it already pays 5% in lieu of taxes.
3. IDA: Chair Amy Duncan was not available on March 8 to present an IDA progress report so the meeting will be moved to April 12. Todd Kielkopf has been informed and agrees with the date change.
4. BALLOON MUSEUM CULVERT: The IDNR is requesting additional soil testing immediately west of the highway culvert so Chuck Burgin contacted Allender-Butkze Soil Engineers to perform the testing at an estimated cost of $2,000. Test results will provide data on whether a specific “bell joint” extension can be added to the existing structure. The work will be performed as soon as possible.
5. WEST BOSTON SEWER: The loan agreements/promissory notes are still not complete so the project contract award (to Vanderpool) will be delayed to March 1.
6. PHILANTHROPIC/HONORARY NAMING POLICY: In the packet is a policy suggested by Shirley as a reference for the P&R Commission’s amphitheater fundraising drive. It will be brought to a future meeting for review.
7. SEASONAL STRUCTURES: At their meeting on February 9, the P&Z Commission unanimously approved tabling the amendment regulating “seasonal structures”. The intent is to allow the display/marketing of merchandise and seasonal structures in manner to serve the desires of the general public, but, prevent creation of any nuisance or annoyance to the occupants of adjacent buildings and the general public.
8. MEMORIAL COMMISSION: The Memorial Commission met February 9th and discussed the Aquatic Center fees. A survey of 11 other Aquatic Centers was provided and showed that our pool charges are below average fees for daily admission and seasonal passes. The Commission recommended the current price structure remain in place and will present their annual report at the March 15th council meeting.
9. MOVING IOWA FORWARD: Lt. Governor Judge will be visiting Cemen Tech on Tuesday, February 16 at 11:30 a.m. to discuss job creation investments and pre-school education.
Friday, February 5, 2010
News Items - February 8, 2010
1. JOINT MEETING: Todd Kielkopf and I are tentatively scheduling March 8 as a joint meeting to follow up with IDA’s progress on their revised marketing plan, etc. Per your comments and the trustee agenda, the meeting will likely start at 6:30 pm.
2. HWY 65/69: There have been informal discussions for several years between the city and IDOT regarding the condition of Hwy 65/69 south of Hwy 92. In 2005, a study was commissioned by IDOT to determine improvement options from 12th Avenue south past 17th Avenue (see packet for summary recommendations).
As written in the November 23, 2009 council study memo, the IDOT is more seriously considering an improvement to Hwy 65/69 per Brian Morrissey, Local Systems Engineer. Brian, Chuck Burgin and I met in a conference call on the 4th and shown below are the “tentative” project highlights:
• Three-lane from Hwy 92 thru 17th Ave
• Constructed in two sections—Hwy 92 to 12th, and, 12th thru 17th
• Likely project construction in 2012
• Estimated $7 million cost
• Indianola’s share in the $200,000-$300,000 range for curbs/storm sewers
• Traffic detours would be necessary
Brian indicated more information will be available in the next several months and will provide a report in person at a council study meeting.
FYI—The city has been working informally for years to get the IDOT to consider an improvement to this stretch of highway. Our efforts may finally be paying off.
3. STREAM STUDY: IDNR completed a stream study of Cavitt Creek where the sewer plant effluent flows and Supt Dan Miers will scheduled a meeting with IDNR to determine the affect of the stream’s designation. Dan will report the results of the meeting as soon as possible.
Dan also reports that new IDNR effluent requirements such as ammonia, fecal coliform and metal limits will require new treatment processes and therefore increasing plant costs that have been budgeted for FY 10/11 through FY 12/13.
4. HISTORICAL SOCIETY: In the packet is a $1,000 request from the Warren County Historical Society to install handicap access to the dining hall. The request will be placed on the February 16 agenda for formal consideration and Bev Dickerson will be there to answer questions.
Finance Director Laurie Hebl reports there is $6,000 in the Community Betterment budget for miscellaneous expenses.
To my knowledge, the city has not given to the Historical Society. But given their mission and group of volunteers that operate/maintain the facility, I feel it would be an appropriate public expense and will recommend accordingly.
5. I&I MEETING: The Sewer Department is scheduling a public information Infiltration/Inflow meeting for 6:00 pm, February 25 (location to be determined). In the packet is a map showing the neighborhoods that will be included in the next round of testing.
These meetings are held to inform property owners about the program’s intent, purpose and process. Attendance is normally very good. Elected officials are encouraged to attend.
FYI - Unfortunately the $5.9 million I-Jobs application to help finance the I&I Program was not funded. The $20 million available went to the cities of Clinton, Davenport and Sioux City.
6. NORTH Y ASSESSMENTS: Forrest Aldrich reports the project is near complete and the final numbers are very close. He is estimating the cost/ft will be in the $50-$55 range compared to W Euclid’s $80 range due primarily to the $494,000 Federal Stimulus contribution.
Project acceptance and final assessments will be brought to council in March.
7. COMMUNITY LED SIGN: Parker Signs developed two proposals for the community message board (packet) that will be placed on the February 16 agenda. The Council Study Committee authorized staff to obtain quotes at the January 11th meeting.
8. AMBULANCE RATES: Chief Brian Seymour intends to recommend a 10% increase in the ambulance fees based on a recent Metro survey (packet) showing Indianola the lowest of those surveyed. The recommendation will be on the February 16 agenda for elected official consideration.
9. MEDIACOM: Mediacom notified the city (see letter) that it is converting the government access channel to digital in the “near future”. While the change will be beneficial for picture/sound quality and improved capacity/speed, some TV’s will not be able to receive the digital signal and will have to use converters supplied by Mediacom.
10. MARCH 8 COMMITTEE AGENDA: The tentative agenda for March’s meeting is as follows:
• Public input process for the Comprehensive Plan
• IDA progress report
• Sidewalk waivers
• Council salaries
• Architectural Design standards for Hillcrest Avenue
• Employee Handbook updates
2. HWY 65/69: There have been informal discussions for several years between the city and IDOT regarding the condition of Hwy 65/69 south of Hwy 92. In 2005, a study was commissioned by IDOT to determine improvement options from 12th Avenue south past 17th Avenue (see packet for summary recommendations).
As written in the November 23, 2009 council study memo, the IDOT is more seriously considering an improvement to Hwy 65/69 per Brian Morrissey, Local Systems Engineer. Brian, Chuck Burgin and I met in a conference call on the 4th and shown below are the “tentative” project highlights:
• Three-lane from Hwy 92 thru 17th Ave
• Constructed in two sections—Hwy 92 to 12th, and, 12th thru 17th
• Likely project construction in 2012
• Estimated $7 million cost
• Indianola’s share in the $200,000-$300,000 range for curbs/storm sewers
• Traffic detours would be necessary
Brian indicated more information will be available in the next several months and will provide a report in person at a council study meeting.
FYI—The city has been working informally for years to get the IDOT to consider an improvement to this stretch of highway. Our efforts may finally be paying off.
3. STREAM STUDY: IDNR completed a stream study of Cavitt Creek where the sewer plant effluent flows and Supt Dan Miers will scheduled a meeting with IDNR to determine the affect of the stream’s designation. Dan will report the results of the meeting as soon as possible.
Dan also reports that new IDNR effluent requirements such as ammonia, fecal coliform and metal limits will require new treatment processes and therefore increasing plant costs that have been budgeted for FY 10/11 through FY 12/13.
4. HISTORICAL SOCIETY: In the packet is a $1,000 request from the Warren County Historical Society to install handicap access to the dining hall. The request will be placed on the February 16 agenda for formal consideration and Bev Dickerson will be there to answer questions.
Finance Director Laurie Hebl reports there is $6,000 in the Community Betterment budget for miscellaneous expenses.
To my knowledge, the city has not given to the Historical Society. But given their mission and group of volunteers that operate/maintain the facility, I feel it would be an appropriate public expense and will recommend accordingly.
5. I&I MEETING: The Sewer Department is scheduling a public information Infiltration/Inflow meeting for 6:00 pm, February 25 (location to be determined). In the packet is a map showing the neighborhoods that will be included in the next round of testing.
These meetings are held to inform property owners about the program’s intent, purpose and process. Attendance is normally very good. Elected officials are encouraged to attend.
FYI - Unfortunately the $5.9 million I-Jobs application to help finance the I&I Program was not funded. The $20 million available went to the cities of Clinton, Davenport and Sioux City.
6. NORTH Y ASSESSMENTS: Forrest Aldrich reports the project is near complete and the final numbers are very close. He is estimating the cost/ft will be in the $50-$55 range compared to W Euclid’s $80 range due primarily to the $494,000 Federal Stimulus contribution.
Project acceptance and final assessments will be brought to council in March.
7. COMMUNITY LED SIGN: Parker Signs developed two proposals for the community message board (packet) that will be placed on the February 16 agenda. The Council Study Committee authorized staff to obtain quotes at the January 11th meeting.
8. AMBULANCE RATES: Chief Brian Seymour intends to recommend a 10% increase in the ambulance fees based on a recent Metro survey (packet) showing Indianola the lowest of those surveyed. The recommendation will be on the February 16 agenda for elected official consideration.
9. MEDIACOM: Mediacom notified the city (see letter) that it is converting the government access channel to digital in the “near future”. While the change will be beneficial for picture/sound quality and improved capacity/speed, some TV’s will not be able to receive the digital signal and will have to use converters supplied by Mediacom.
10. MARCH 8 COMMITTEE AGENDA: The tentative agenda for March’s meeting is as follows:
• Public input process for the Comprehensive Plan
• IDA progress report
• Sidewalk waivers
• Council salaries
• Architectural Design standards for Hillcrest Avenue
• Employee Handbook updates
Friday, January 29, 2010
News Items - February 1, 2010
1. W BOSTON: Project bids were received on January 13 and John Hoyman is drafting promissory notes for the loans (paid thru utility bills). The contract award will be on the February 16 agenda for elected official consideration. Bids were as follows:
Van Hauen & Associates $49,975.00
Vanderpool Construction $42,993.00
Halbrook Excavating $56,645.00
The Underground Company $49,785.00
2. COUNCIL MEETING PROCEDURE: In the packet is Mayor Bresnan’s rules for procedure. Please review and provide input to Ken.
3. AWARDS: At the Awards Banquet many employees were recognized for customer service, safety and zero to less than 8 hours of sick leave used during 2009. In the packet is a list of those employees. Congratulations to all!
4. TAXABLE VALUE: Laurie Hebl prepared the 5-year history of taxable value by classification (packet).
5. STREET REPLACEMENT: In the packet is a map of the streets that will be reviewed for replacement in 2011.
6. PRESIDENTS DAY: Another reminder Presidents Day will move the council meeting to Tuesday, February 16.
7. STIMULUS PROGRAM: The Central Iowa Regional Transportation Planning Agency’s re-allocation of Stimulus $$ combined with the initial use for the 8 projects that are ready for bidding gives Indianola time to obtain right-of-way for other projects in the Program. Therefore the J/K Re-alignment could be a candidate.
8. DC TRIP: Simpson College decided to send a rep on February 8 due to staffing/scheduling issues. Denis Frischmeyer and Randy Bray have decided not to attend.
Myles has scheduled appointments for Mark and WCEDC’s Jim Meadows.
9. BRAVO: I received a call from Bravo’s MD Isley who reported the executive committee preferred that Indianola eventually pay the full 2/7th’s of our hotel/motel tax as opposed to 2/7ths of the new revenue. I asked him to write a letter indicating the board’s preference and have yet to receive it. It will be placed in the packets.
10. RACE CAR ORDINANCE: Wednesday, January 27, the trial to determine whether the race car ordinance creates a taking was held. Chuck Burgin testified on behalf of the City of Indianola. Phil Watson and Ron Inman testified for the plaintiffs. Hugh Cain representing the City of Indianola feels the City is in a good position and we anticipate a court ruling late spring or early summer.
11. DOWNTOWN INCENTIVE POLICY: Staff continues to “tweak” the policy (see changes in red) and we’ll continue to review over the next couple weeks. John Hoyman is working on the lien/promissory note that will become part of the application approval process.
Grant McGraw was not quite ready to present his request for 115 N. Buxton and we now anticipate it on the February 16 agenda.
12. UTILITY BILLING: Due to issues encountered with the new software transition, February’s utility bills could be a day or two late. They are normally in mail boxes by the 1st of each month.
13. ALLEY VACATIONS: In the packet are two alley vacation requests the Community Development Department will take to P&Z on February 9. Council can set a public hearing date on February 16 for March 1.
14. POLICE CANDIDATES: Interviews will be held on Saturday, January 30 at City Hall for those on the Civil Service “A” list.
Van Hauen & Associates $49,975.00
Vanderpool Construction $42,993.00
Halbrook Excavating $56,645.00
The Underground Company $49,785.00
2. COUNCIL MEETING PROCEDURE: In the packet is Mayor Bresnan’s rules for procedure. Please review and provide input to Ken.
3. AWARDS: At the Awards Banquet many employees were recognized for customer service, safety and zero to less than 8 hours of sick leave used during 2009. In the packet is a list of those employees. Congratulations to all!
4. TAXABLE VALUE: Laurie Hebl prepared the 5-year history of taxable value by classification (packet).
5. STREET REPLACEMENT: In the packet is a map of the streets that will be reviewed for replacement in 2011.
6. PRESIDENTS DAY: Another reminder Presidents Day will move the council meeting to Tuesday, February 16.
7. STIMULUS PROGRAM: The Central Iowa Regional Transportation Planning Agency’s re-allocation of Stimulus $$ combined with the initial use for the 8 projects that are ready for bidding gives Indianola time to obtain right-of-way for other projects in the Program. Therefore the J/K Re-alignment could be a candidate.
8. DC TRIP: Simpson College decided to send a rep on February 8 due to staffing/scheduling issues. Denis Frischmeyer and Randy Bray have decided not to attend.
Myles has scheduled appointments for Mark and WCEDC’s Jim Meadows.
9. BRAVO: I received a call from Bravo’s MD Isley who reported the executive committee preferred that Indianola eventually pay the full 2/7th’s of our hotel/motel tax as opposed to 2/7ths of the new revenue. I asked him to write a letter indicating the board’s preference and have yet to receive it. It will be placed in the packets.
10. RACE CAR ORDINANCE: Wednesday, January 27, the trial to determine whether the race car ordinance creates a taking was held. Chuck Burgin testified on behalf of the City of Indianola. Phil Watson and Ron Inman testified for the plaintiffs. Hugh Cain representing the City of Indianola feels the City is in a good position and we anticipate a court ruling late spring or early summer.
11. DOWNTOWN INCENTIVE POLICY: Staff continues to “tweak” the policy (see changes in red) and we’ll continue to review over the next couple weeks. John Hoyman is working on the lien/promissory note that will become part of the application approval process.
Grant McGraw was not quite ready to present his request for 115 N. Buxton and we now anticipate it on the February 16 agenda.
12. UTILITY BILLING: Due to issues encountered with the new software transition, February’s utility bills could be a day or two late. They are normally in mail boxes by the 1st of each month.
13. ALLEY VACATIONS: In the packet are two alley vacation requests the Community Development Department will take to P&Z on February 9. Council can set a public hearing date on February 16 for March 1.
14. POLICE CANDIDATES: Interviews will be held on Saturday, January 30 at City Hall for those on the Civil Service “A” list.
Friday, January 22, 2010
News Items - January 25, 2010
1. ROOF COLLAPSE: About 3:30 pm on January 21 the southern half of the former Midwest Uncuts (117 E Salem) roof collapsed apparently from the weight of snow, ice and moisture. Fire Chief Brian Seymour and Community Development Director Chuck Burgin inspected the building about 6:30 pm that evening to determine the extent of the damage.
Chuck and Building Inspector Rich Parker toured the building on Friday the 22nd and found the structure to be safe for neighboring buildings. However, the interior was not considered stable. More information will be provided as it becomes available.
2. AMPHITHEATER: 6 bids were received on January 21 as follows:
Company Base Bid Alternate
Downing Construction
Indianola, Iowa
$145,687.71
$11,771.94
Elder Corporation
Des Moines, Iowa
$157,017.08
$12,042.90
Rochon Corp. of Iowa
Urbandale, Iowa
$217,844.50
$ 7,481.16
Jensen Builders LTD
Ames, Iowa
$204,415.06
$ 3,688.35
Concrete Technologies, Inc
Urbandale, Iowa
$216,458.30
$16,777.30
Larson & Larson Const.
Des Moines, Iowa
$173,903.00
$ 7,050.00
Unfortunately the engineer’s estimate was $126,000 and the project was not awarded a Prairie Meadows grant. P&R Director Glen Cowan is reviewing the current and FY 10/11 budget with Commission members to determine whether another project can be cut and/or delayed in order to continue progress on the Amphitheater. A recommendation will be placed on the February 1 agenda.
3. FAIR PLAY: In the packet is the Metro Fair-Play agreement as requested by Shirley.
4. PRESIDENTS DAY: Mark your calendars that the second February council meeting will be Tuesday February 16th due to Presidents Day on the 15th.
5. I&I POLICY: In the packet is a revised I&I Policy that will be recommended in February. Changes include:
• The loan and reimbursement amounts have been increased to help offset increasing costs to the homeowners.
• Homeowners with illegally hooked sump pumps into the sanitary sewer would no longer be billed $30 for a year before the penalty increases to $50. We would start their billing at $50 and continue billing until the disconnection is made. Most cases are fairly simple and inexpensive fixes.
• Loans that the City offers for repairs will no longer be unsecured. John Hoyman is assisting in creating a secured loan document.
6. RED ROCK REQUEST: In the packet is Red Rock Area Community Action Program (RRACAP) request to fund their transportation services for Warren County. The city has traditionally contributed $3,000 annually and that amount is in the proposed FY 10/11 budget.
7. BRUSH FACILITY: Due to the results of the recent ice storm the facility will open to residents 24/7 through Sunday, February 7.
Chuck and Building Inspector Rich Parker toured the building on Friday the 22nd and found the structure to be safe for neighboring buildings. However, the interior was not considered stable. More information will be provided as it becomes available.
2. AMPHITHEATER: 6 bids were received on January 21 as follows:
Company Base Bid Alternate
Downing Construction
Indianola, Iowa
$145,687.71
$11,771.94
Elder Corporation
Des Moines, Iowa
$157,017.08
$12,042.90
Rochon Corp. of Iowa
Urbandale, Iowa
$217,844.50
$ 7,481.16
Jensen Builders LTD
Ames, Iowa
$204,415.06
$ 3,688.35
Concrete Technologies, Inc
Urbandale, Iowa
$216,458.30
$16,777.30
Larson & Larson Const.
Des Moines, Iowa
$173,903.00
$ 7,050.00
Unfortunately the engineer’s estimate was $126,000 and the project was not awarded a Prairie Meadows grant. P&R Director Glen Cowan is reviewing the current and FY 10/11 budget with Commission members to determine whether another project can be cut and/or delayed in order to continue progress on the Amphitheater. A recommendation will be placed on the February 1 agenda.
3. FAIR PLAY: In the packet is the Metro Fair-Play agreement as requested by Shirley.
4. PRESIDENTS DAY: Mark your calendars that the second February council meeting will be Tuesday February 16th due to Presidents Day on the 15th.
5. I&I POLICY: In the packet is a revised I&I Policy that will be recommended in February. Changes include:
• The loan and reimbursement amounts have been increased to help offset increasing costs to the homeowners.
• Homeowners with illegally hooked sump pumps into the sanitary sewer would no longer be billed $30 for a year before the penalty increases to $50. We would start their billing at $50 and continue billing until the disconnection is made. Most cases are fairly simple and inexpensive fixes.
• Loans that the City offers for repairs will no longer be unsecured. John Hoyman is assisting in creating a secured loan document.
6. RED ROCK REQUEST: In the packet is Red Rock Area Community Action Program (RRACAP) request to fund their transportation services for Warren County. The city has traditionally contributed $3,000 annually and that amount is in the proposed FY 10/11 budget.
7. BRUSH FACILITY: Due to the results of the recent ice storm the facility will open to residents 24/7 through Sunday, February 7.
Friday, January 15, 2010
News Items - January 19, 2010
1. W BOSTON SEWER: Quotes received on Wednesday the 13th were as follows:
Name Quote
Halbrook Excavating $56,645.00
Ankeny, Iowa
The Underground Company $49,785.00
Carlisle, Iowa
Van Hauen & Associates, Inc. $49,975.00
Grimes, Iowa
Vanderpool Construction, Inc. $42,993.00
Indianola, Iowa
The engineer’s estimate was about $30,000 so these quotes are 40% or more over the estimate. Dan Miers and Forrest Aldrich are reviewing options and therefore a recommendation will be delayed until the February 1 agenda.
2. CIVIL SERVICE LIST: The Civil Service Commission narrowed the list of 32 to 10 on January 9. The PD staff will interview the 10 on January 30 and develop a priority list. A recommendation will be brought to council in February.
3. SKYPE: Information Technology Coordinator Kurt Ripperger prepared the following information regarding the installation.
1. Computer
2. Camera
3. Speakers
4. Data Connection
The city’s laptop will be used and the camera/speakers have been ordered. There are currently no data lines running to the council chamber so Kurt will pull cable, terminate both ends, and test the connection. In addition, the line would be best placed on the wall behind the council desk. That wall is concrete block construction with a couple inches of foam insulation between it and the drywall which may necessitate the need to run the cable on the outside of the drywall and use some sort of cable molding to dress it up.
After that the system will be ready and usable with some preparation time for each meeting.
4. I-JOBS: The I-Jobs Water Quality fund has $55 million and is administered by the Iowa Finance Authority. $20 million is set aside for communities over 10,000 population.
Indianola applied for $5.915 million to help fund I&I Phases 2 & 3 and the funds were to be awarded in January. However, on Friday, January 22nd, the IFA sent out additional criteria to help determine awards which includes:
• Maximum award will be limited to $100 per capita
• Priority will be given to projects based on when construction can begin
• Priority will be given to communities that did not receive funds from the I-Jobs
• Disaster Recovery Program, the CDBG Disaster allocation or SRF ARRA
• Awards will be announced following the February 3, 2010 IFA Board meeting
5. ENERGY GRANT: The $50,000 grant application from the Iowa Office of Energy Independence Todd Kielkopf submitted in November 2009 to provide a comprehensive analysis of Indianola energy use (electric, natural gas, and transportation) was approved! The next step is to receive the grant contract that will specify deliverables and timetables expected. Jerry Kelley will need to help identify who we need to coordinate with at Simpson.
The city council authorized a $5,000 match for this project on November 2.
6. OLD SEWER PLANT LAND: Letters were sent to 25 households along Country Club Road, Scenic Valley and Trail Ridge. Thus far I received one phone call from a concerned resident.
7. FIREFIGHTER: Eleven applications (to replace Jory Hunerdosse) were received with seven candidates meeting qualifications. The Civil Service Commission will begin testing the candidates on January 23rd.
8. BUDGET: A “preliminary” budget estimate spreadsheet is in the mayor/council packet. Council will receive the complete O&M budget prior to the January 25th meeting.
Even though the city’s taxable had minimal growth, we are estimating the same tax rate ($11.35) for FY 10/11. Credit goes to department directors for developing “necessities-only” budgets consistent with the current year.
Elected officials will receive the proposed FY 10/11 budget on January 25 beginning at 7:00 p.m.
9. LEAN PROGRESS REPORT: In your packet is a LEAN progress report for the Park and Recreation Department which was approved by council on October 5, 2009.
Name Quote
Halbrook Excavating $56,645.00
Ankeny, Iowa
The Underground Company $49,785.00
Carlisle, Iowa
Van Hauen & Associates, Inc. $49,975.00
Grimes, Iowa
Vanderpool Construction, Inc. $42,993.00
Indianola, Iowa
The engineer’s estimate was about $30,000 so these quotes are 40% or more over the estimate. Dan Miers and Forrest Aldrich are reviewing options and therefore a recommendation will be delayed until the February 1 agenda.
2. CIVIL SERVICE LIST: The Civil Service Commission narrowed the list of 32 to 10 on January 9. The PD staff will interview the 10 on January 30 and develop a priority list. A recommendation will be brought to council in February.
3. SKYPE: Information Technology Coordinator Kurt Ripperger prepared the following information regarding the installation.
1. Computer
2. Camera
3. Speakers
4. Data Connection
The city’s laptop will be used and the camera/speakers have been ordered. There are currently no data lines running to the council chamber so Kurt will pull cable, terminate both ends, and test the connection. In addition, the line would be best placed on the wall behind the council desk. That wall is concrete block construction with a couple inches of foam insulation between it and the drywall which may necessitate the need to run the cable on the outside of the drywall and use some sort of cable molding to dress it up.
After that the system will be ready and usable with some preparation time for each meeting.
4. I-JOBS: The I-Jobs Water Quality fund has $55 million and is administered by the Iowa Finance Authority. $20 million is set aside for communities over 10,000 population.
Indianola applied for $5.915 million to help fund I&I Phases 2 & 3 and the funds were to be awarded in January. However, on Friday, January 22nd, the IFA sent out additional criteria to help determine awards which includes:
• Maximum award will be limited to $100 per capita
• Priority will be given to projects based on when construction can begin
• Priority will be given to communities that did not receive funds from the I-Jobs
• Disaster Recovery Program, the CDBG Disaster allocation or SRF ARRA
• Awards will be announced following the February 3, 2010 IFA Board meeting
5. ENERGY GRANT: The $50,000 grant application from the Iowa Office of Energy Independence Todd Kielkopf submitted in November 2009 to provide a comprehensive analysis of Indianola energy use (electric, natural gas, and transportation) was approved! The next step is to receive the grant contract that will specify deliverables and timetables expected. Jerry Kelley will need to help identify who we need to coordinate with at Simpson.
The city council authorized a $5,000 match for this project on November 2.
6. OLD SEWER PLANT LAND: Letters were sent to 25 households along Country Club Road, Scenic Valley and Trail Ridge. Thus far I received one phone call from a concerned resident.
7. FIREFIGHTER: Eleven applications (to replace Jory Hunerdosse) were received with seven candidates meeting qualifications. The Civil Service Commission will begin testing the candidates on January 23rd.
8. BUDGET: A “preliminary” budget estimate spreadsheet is in the mayor/council packet. Council will receive the complete O&M budget prior to the January 25th meeting.
Even though the city’s taxable had minimal growth, we are estimating the same tax rate ($11.35) for FY 10/11. Credit goes to department directors for developing “necessities-only” budgets consistent with the current year.
Elected officials will receive the proposed FY 10/11 budget on January 25 beginning at 7:00 p.m.
9. LEAN PROGRESS REPORT: In your packet is a LEAN progress report for the Park and Recreation Department which was approved by council on October 5, 2009.
Friday, January 8, 2010
News Items - January 11, 2010
1. CONCRETE PLANT: Edena White requested the Indianola Ready Mix rezoning request be delay until the Comprehensive Plan Update is completed, or in six months.
Chuck is recommending P&Z to table the request at their January 12 meeting. .
2. SOUTH 65/69: While I have not heard from IDOT’s Brian Morrissey, the Hwy 65/69 Improvement Project is still scheduled for the February 8 agenda.
3. WCEDC: Per the letter from WCEDC’s Tiffany Coleman, council needs to appoint a non-elected official to the Board of Directors as a result of Myles Kappelman’s resignation. Randy Gathers is the elected official appointee.
WCEDC meets 3rd Wednesday of the month at 7:45 a.m. at the Wells Fargo Building.
The item will be placed on the January 19 (Tuesday) meeting.
4. ISA: 2009’ information is below:
ISA Complex Use –2009
19 weekend tournaments
805 games played
282 practices
5 adult leagues – 50 teams – approx 12-15 players per team
The financials will be provided separately.
5. AWARDS BANQUET: This year’s banquet will be January 22 at the Activity Center starting with social hour at 6:00 pm and dinner at 6:30. We hope elected officials plan to attend!!
6. AMPHITHEATER: There were over 500 applications for the Prairie Meadows grants and less than one-half were funded. Unfortunately Indianola was not funded so Glen Cowan is re-working the budget to adjust for the revenue shortage. A revised plan will be brought to council after P&R Commission review.
7. J/K RE-ALIGNMENT: Chuck Burgin received a call from the property owner on W 92 that there may be interest in selling the area necessary for the re-alignment. I will bring to committee if /when more information is available.
8. PLOTTER: Per the FY 09/10 budget, $13,000 is budgeted to replace the plotter in the Community Development Dept. Office Manager Mindi Robinson is getting quotes that will be placed on a future council agenda.
9. POLICE OFFICER INTERVIEWS: The PD will interview 22 candidates for police officer replacement—there are two vacancies. 10 candidates are certified officers so they do not have to attend the academy.
A recommendation will be brought to council.
10. P&R OFFICE ASST: Office Asst Sandra Wadle has resigned her position with the P&R Dept effective January 13 to move to the Minneapolis area. She will be missed and we wish her well.
11. SALES TAX: For an unexplained reason, the 1% school sales tax was continued after July 1, 2008 and it was supposed to be removed. Consequently, customers paid 1% on electric usage that was submitted to the Iowa Department of Revenue (DOR).
Customers wanting a refund can contact the Clerk’s Office and will be given a procedure to contact the DOR. Average amount paid over the 18 month period is $12.00 for residential customers.
12. SQUARE BUILDINGS: We did not receive a response to our letter dated December 4 regarding the disposition of the north side buildings. However, Chuck Burgin was contacted by an attorney who is working on a response.
Also, Steve Bruere reports he’ll submit a request minus the residential improvements for his south side building in February.
Chuck is recommending P&Z to table the request at their January 12 meeting. .
2. SOUTH 65/69: While I have not heard from IDOT’s Brian Morrissey, the Hwy 65/69 Improvement Project is still scheduled for the February 8 agenda.
3. WCEDC: Per the letter from WCEDC’s Tiffany Coleman, council needs to appoint a non-elected official to the Board of Directors as a result of Myles Kappelman’s resignation. Randy Gathers is the elected official appointee.
WCEDC meets 3rd Wednesday of the month at 7:45 a.m. at the Wells Fargo Building.
The item will be placed on the January 19 (Tuesday) meeting.
4. ISA: 2009’ information is below:
ISA Complex Use –2009
19 weekend tournaments
805 games played
282 practices
5 adult leagues – 50 teams – approx 12-15 players per team
The financials will be provided separately.
5. AWARDS BANQUET: This year’s banquet will be January 22 at the Activity Center starting with social hour at 6:00 pm and dinner at 6:30. We hope elected officials plan to attend!!
6. AMPHITHEATER: There were over 500 applications for the Prairie Meadows grants and less than one-half were funded. Unfortunately Indianola was not funded so Glen Cowan is re-working the budget to adjust for the revenue shortage. A revised plan will be brought to council after P&R Commission review.
7. J/K RE-ALIGNMENT: Chuck Burgin received a call from the property owner on W 92 that there may be interest in selling the area necessary for the re-alignment. I will bring to committee if /when more information is available.
8. PLOTTER: Per the FY 09/10 budget, $13,000 is budgeted to replace the plotter in the Community Development Dept. Office Manager Mindi Robinson is getting quotes that will be placed on a future council agenda.
9. POLICE OFFICER INTERVIEWS: The PD will interview 22 candidates for police officer replacement—there are two vacancies. 10 candidates are certified officers so they do not have to attend the academy.
A recommendation will be brought to council.
10. P&R OFFICE ASST: Office Asst Sandra Wadle has resigned her position with the P&R Dept effective January 13 to move to the Minneapolis area. She will be missed and we wish her well.
11. SALES TAX: For an unexplained reason, the 1% school sales tax was continued after July 1, 2008 and it was supposed to be removed. Consequently, customers paid 1% on electric usage that was submitted to the Iowa Department of Revenue (DOR).
Customers wanting a refund can contact the Clerk’s Office and will be given a procedure to contact the DOR. Average amount paid over the 18 month period is $12.00 for residential customers.
12. SQUARE BUILDINGS: We did not receive a response to our letter dated December 4 regarding the disposition of the north side buildings. However, Chuck Burgin was contacted by an attorney who is working on a response.
Also, Steve Bruere reports he’ll submit a request minus the residential improvements for his south side building in February.
Subscribe to:
Posts (Atom)