1. BRAVO: A revised membership proposal was not received this week although their executive board was to review it on Tuesday. MD Isley asked for additional information on Wednesday the 7th so it may still need further consideration. The item will be placed on a future agenda when received.
2. NORTH Y PROJECT: The project is complete and final acceptance will be on the April 19 agenda.
Costs are as follows:
Engineer’s Estimate* Contract Bid Actual Cost*
$1,146,801 $926,801.00 $1,146,460.00
*Includes construction $923,900, engineering $207,580, legal $6,000 and administrative $8,980,
Project revenues are: Federal Stimulus $ 495,000.00
STP $ 260,283.45
Assessments $ 307,762.48
City $ 83,414.07
Total $1,146,460.00
Based on the above, V&K’s Jeremy Enano estimates the assessments at about $40-$45/ft. His earlier estimate in the $55 range did not include the Surface Transportation Program (STP) funds. Also, the assessment costs do not include sidewalks since they were not part of the project.
FYI—The W Euclid assessments were about $85/ft ($75 for paving and $10 for sidewalks) and did not include Federal Stimulus funding.
3. TRAIL: TK began paving the trail from the water tower south to the Memorial Pool parking lot. Depending on weather, next week they plan to pave east of the water tower area along Girard.
4. LINCOLN RIDGE PLAT: Community Development Director Chuck Burgin reports that a 35-duplex subdivision (same as current subdivision already in Lincoln Ridge) plat is being considered on the northeast portion of Lincoln Ridge (see map). However, the developer only wants to extend paving south from N 9th and not continue thru to existing paving. Chuck and I discussed a couple options including :
• Deny the plat unless the developer paves the entire street
• City pave the southern 400’ and the property owner accepts a voluntary assessment. Since the 400’ is surrounded by ag land a deferral could cost the city up to $4,000 annually in interest plus the principal. When the property develops (future), the city would receive the principal but the interest paid would be lost.
We spoke with the property owner and she is very reluctant to accept an assessment and not defer payment. She indicates it would delay or end the project.
A third option is a voluntary assessment where the property owner agrees to pay the annual interest on the assessment, and, then pays the principal/interest when the property develops. This compromise has the following advantages:
• The project will move forward
• The street will be paved so there will be north/south access and greater traffic flow
• The city does not lose interest payments
• 35 duplexes with an approximate $7 million value
• Affordable housing
The disadvantages are:
• The city makes a principal payment of about $10,000 until the property develops
I am working with Eric Boehlert of the Ahlers Law Firm to determine whether the voluntary assessment can be structured in this way. If so, I will bring a recommendation to committee for consideration.
3. PARK DEDICATION: In the packet is a revised Land Dedication ordinance by Ivan Webber. The changes include removing the monetary option part and changing section 171.2 to reflect city authority per Iowa Code and city home rule. Charles Becker was not interested in meeting and said that the Home Builders Association is opposed to all land dedication ordinances. He went on to say that the Home Builders believe Iowa Code section 354.8 which authorizes cities to require public improvements as a condition of platting is unconstitutional. However, Mr. Becker added that they have not decided to take the issue to court.
The ordinance will be placed on the May 10 committee agenda for review.
4. SHARED SERVICES: Supt Dan Miers and crew have located over 30 shared services in recent weeks. Many are easy fixes and some are quite difficult.
In the packet are maps showing North 1st and East Iowa shared services and the proposed solutions. Supt Miers hopes to schedule meetings next week with each of the neighborhood groups to discuss options. Any resolutions will be brought to council for consideration.
5. W 1ST AVENUE: I have had conversations with a resident on 1st and H Street about paving 1st between G and H Streets. The resident expressed interest and asked about costs and assessments. I provided some ballpark estimates and offered to meet with the neighborhood about the process.
6. INDUSTRIAL DEVELOPMENT: Chuck Burgin and I met with local business people who expressed an interest in developing land east of 15th and north of Iowa Ave. Though very preliminary today, there is potential for an industrial park expansion.
7. DRIVEWAYS: The PD or Street Dept get occasional complaints about vehicles parked too close to a driveway entrance making ingress/egress difficult. The request is usually for the city to paint the curb yellow for 5-10’ on either side of the drive. However, the city normally resists because there are over 3,000 driveways in the community.
Steve Bonnett suggested an ordinance that limits parking within 8-10’ of a driveway so it is consistent throughout the city. He will work with John Hoyman and a recommendation may be brought to council.
8. CITY HALL SIGN: After the last meeting, Chuck Burgin suggests the existing sign at city hall (on Hwy 65/69) be removed per council request. It will be done once the new LED message board is in place.
The message board should be installed by May 10, subject to weather, according to John Parker.
Friday, April 9, 2010
Friday, April 2, 2010
News Items - April 5, 2010
1. BUILDING PERMITS: The Community Development Dept reports 7 single family dwelling permits issued thru March compared to 3 last year. Good news and hopefully a trend.
2. ROAD USE TAX: IDOT released new projections for the RUTF for FY 2010/11 and reduced the per capita amount from $92.50 to $90.50. Finance Director Laurie Hebl reports a consequent reduction of about $14,000 in “budgeted” revenue. Not good news.
3. MEMORIAL TRAIL PROJECT: Trail construction begins on Tuesday the 6th at Memorial Park and moves east to Summerset Trail (just north of E. Euclid). The most up-to-date figures for the trail project are:
Trail Construction $199,880
Engineering $ 23,435
Testing $ 4,700
Easements $ 2,680
Sign relocation $ 2,970
Total $233,665
Grant $147,570
City $ 63,245
US Cell $ 20,000
Total $230,815
There is a 5% contingency of $11,000 built into the project quantities so the cost may actually be less than $230,000. The project figures will be provided to elected officials when complete.
4. LIBRARY HVAC: At their March 30 meeting the Library Board authorized Iowa Geothermal to proceed with a test drill for $6,500. Barker Lemar’s quote was $8,100.
5. TREES PLEASE: MidAmerican’s Darla Vanderpool presented the Indianola Tree Committee a $1,000 check in March to plant trees in parks and public property. The trees will not only improve Indianola’s appearance but also help reduce the carbon footprint. Hats off to all!!
6. MEDIACOM CHANNELS: On or about April 27, Mediacom will make the following channel changes to digital:
Broadcast Basic Channels moving to digital New digital channel
Government Access 7 86*
Educational Access 12 85*
Public Access 17 84*
The College Channel 16 83*
HSN 15 15*
*Digital Broadcast Basic tier
In addition Mediacom is adding the following channels:
HD Channel Adds New Channel Adds
Spike HD 870**
Comedy HD 871**
Nick HD 877**
MTV HD 872**
CMT HD 875**
VH1 HD 873**
**These channels require an HDTV and HD box to view
7. SUSTAINABILITY MONTH: The following are the events scheduled for April as part of Indianola’s sustainability efforts. This calendar (packet) was also placed as an insert in the utility bills this month. Chris Longer and Mindi Robinson have done an excellent job programming the event for the second year.
April 7 Simpson College Campus Day
Week of April 11 Annual Spring Clean Up Week April 17 E-cycling Day-Brush Facility 9-4
Free tire recycling – Wal Mart 8-5
Spring Fun Fest-Fairgrounds-10-noon
April 22 Earth Day
April 23 Indianola Sustainability Fair-at IMU – 11:30-1:30
April 24 Cool Congregation Workshop-Trinity United
Presbyterian Church – 9-noon
8. APRIL 12 COMMITTEE: Below is a tentative agenda for April 12 that will begin at 6:00 or 6:30 p.m.:
• Joint meeting with the trustees to receive IDA’s progress report
• Joint meeting with trustees to review employee handbook policies/procedures
• Joint meeting to review FY 2008/09 audit
• Architectural design discussion for E Hillcrest
• Further discussion regarding sidewalk waivers
• Bravo contribution for FY 2010/11
Steve will be chair and Randy vice chair.
10. STREET CLOSURE POLICY: In the packet is a revised Street Closure Policy as discussed at the March 8 meeting. I spoke Corvette Club reps and they indicate they have insurance and will decide next year whether to hold an event if the “named-insured” is required. There was some concern about cost but they did not get a quote.
11. SURVEY: IDNR recently classified the Cavitt Creek drainage way as an A-3 which is casual use by humans including swimming/wading. The former classification was A-2 and does not include swimming/wading. The designation is important because the sewer plant effluent flows into Cavitt Creek and therefore is regulated depending on classification.
Supt Dan Miers, with the assistance of intern Chole Casber, is surveying residents in the area to determine their use of Cavitt Creek. Those results will be provided to IDNR for their review and possible re-classification of the stream.
12. SIDEWALK WAIVERS: Chuck Burgin is reviewing the sidewalk waivers and will have a report at the May committee meeting.
13. CITY TREASURER’S REPORT: In your packet is the February 2010 City Treasurer’s report which will be presented with the March report on April 19th.
2. ROAD USE TAX: IDOT released new projections for the RUTF for FY 2010/11 and reduced the per capita amount from $92.50 to $90.50. Finance Director Laurie Hebl reports a consequent reduction of about $14,000 in “budgeted” revenue. Not good news.
3. MEMORIAL TRAIL PROJECT: Trail construction begins on Tuesday the 6th at Memorial Park and moves east to Summerset Trail (just north of E. Euclid). The most up-to-date figures for the trail project are:
Trail Construction $199,880
Engineering $ 23,435
Testing $ 4,700
Easements $ 2,680
Sign relocation $ 2,970
Total $233,665
Grant $147,570
City $ 63,245
US Cell $ 20,000
Total $230,815
There is a 5% contingency of $11,000 built into the project quantities so the cost may actually be less than $230,000. The project figures will be provided to elected officials when complete.
4. LIBRARY HVAC: At their March 30 meeting the Library Board authorized Iowa Geothermal to proceed with a test drill for $6,500. Barker Lemar’s quote was $8,100.
5. TREES PLEASE: MidAmerican’s Darla Vanderpool presented the Indianola Tree Committee a $1,000 check in March to plant trees in parks and public property. The trees will not only improve Indianola’s appearance but also help reduce the carbon footprint. Hats off to all!!
6. MEDIACOM CHANNELS: On or about April 27, Mediacom will make the following channel changes to digital:
Broadcast Basic Channels moving to digital New digital channel
Government Access 7 86*
Educational Access 12 85*
Public Access 17 84*
The College Channel 16 83*
HSN 15 15*
*Digital Broadcast Basic tier
In addition Mediacom is adding the following channels:
HD Channel Adds New Channel Adds
Spike HD 870**
Comedy HD 871**
Nick HD 877**
MTV HD 872**
CMT HD 875**
VH1 HD 873**
**These channels require an HDTV and HD box to view
7. SUSTAINABILITY MONTH: The following are the events scheduled for April as part of Indianola’s sustainability efforts. This calendar (packet) was also placed as an insert in the utility bills this month. Chris Longer and Mindi Robinson have done an excellent job programming the event for the second year.
April 7 Simpson College Campus Day
Week of April 11 Annual Spring Clean Up Week April 17 E-cycling Day-Brush Facility 9-4
Free tire recycling – Wal Mart 8-5
Spring Fun Fest-Fairgrounds-10-noon
April 22 Earth Day
April 23 Indianola Sustainability Fair-at IMU – 11:30-1:30
April 24 Cool Congregation Workshop-Trinity United
Presbyterian Church – 9-noon
8. APRIL 12 COMMITTEE: Below is a tentative agenda for April 12 that will begin at 6:00 or 6:30 p.m.:
• Joint meeting with the trustees to receive IDA’s progress report
• Joint meeting with trustees to review employee handbook policies/procedures
• Joint meeting to review FY 2008/09 audit
• Architectural design discussion for E Hillcrest
• Further discussion regarding sidewalk waivers
• Bravo contribution for FY 2010/11
Steve will be chair and Randy vice chair.
10. STREET CLOSURE POLICY: In the packet is a revised Street Closure Policy as discussed at the March 8 meeting. I spoke Corvette Club reps and they indicate they have insurance and will decide next year whether to hold an event if the “named-insured” is required. There was some concern about cost but they did not get a quote.
11. SURVEY: IDNR recently classified the Cavitt Creek drainage way as an A-3 which is casual use by humans including swimming/wading. The former classification was A-2 and does not include swimming/wading. The designation is important because the sewer plant effluent flows into Cavitt Creek and therefore is regulated depending on classification.
Supt Dan Miers, with the assistance of intern Chole Casber, is surveying residents in the area to determine their use of Cavitt Creek. Those results will be provided to IDNR for their review and possible re-classification of the stream.
12. SIDEWALK WAIVERS: Chuck Burgin is reviewing the sidewalk waivers and will have a report at the May committee meeting.
13. CITY TREASURER’S REPORT: In your packet is the February 2010 City Treasurer’s report which will be presented with the March report on April 19th.
Friday, March 26, 2010
News Items - March 29, 2010
1. NEXT MEETING: The next meeting is April 5 at 6:00 pm.
2. JOINT MEETING: A joint meeting with the trustees is scheduled for April 12 at 6:00 or 6:30 (depends on trustee agenda) and the group will receive IDA’s progress report. Another item will be a review of the Employee Handbook changes.
3. BUILDING REQUEST: The Community Development Department received a request from Steve Skold of Castle Development for property improvements on the building at 201-211 N. Buxton that houses Funaro’s and John Hoyman’s Office. Chuck Burgin is reviewing the request to determine which costs are eligible and a recommendation will be placed on the April 5 agenda.
FYI—Council member Steve Richardson is part owner of this building. He voted “abstained” on March 15 and voted against the incentive policy on January 19.
4. PARK DEDICATION ORDINANCE: A meeting with Charles Becker and Ivan Webber will be scheduled next week to discuss the ordinance. Bob Kreamer plans to attend as well.
5. CITY HALL: There are still some unfinished items (exterior restoration, locker room) that are preventing final acceptance of the building improvements. However, a final walk-thru is tentatively scheduled for April 13.
6. SQUARE INCENTIVE PROGRAM: In your packet are a letter and the Indianola Downtown Incentive Program that was sent to 85 businesses on Friday.
7. SEWER PROPERTY: In your packet is a copy of the letter to the editor from Kenneth Duscheck regarding the sale of the former sewer plant land to the Indianola Country Club. Below is some information about the property explaining the $70,000 purchase price:
• Two sanitary sewer mains extend diagonal from southeast to northwest on the property.
• The former plant, aeration tanks, digester foundations and numerous service mains still remain under ground
• The land has sat idle since 1980 and no purchase offers have been made. Several developers have made inquiries but when informed of the property conditions, their interest disappeared
• A survey was taken by the Parks & Recreation Dept in August 2008 and only 47% of the responders favored a park on this site
• City, county and school tax revenue on a $70,000 valuation will be about $2,700 annually and may increase after the driving range is complete
• A letter was sent to 25 property owners in the immediate vicinity of the property advising of the potential sale and public hearing. Only one property owner attended the meeting with questions about the proposed sale
• The majority of the paving cost for Country Club Road at that time was paid for by F.A.U.S. funds
• Cost savings to the city for mowing and snow removal
• Of the approximate nine acres being sold to the Country Club, a little over 3 acres is designated as flood plain
8. W. EUCLID: By order dated March 19, 2010, the Iowa Supreme Court has retained
jurisdiction of the Gray appeal. The case will be submitted to the Iowa Supreme
Court without oral argument on May 18, 2010.
9. IDA: Myles Kappelman, Executive Director of IDA, announced his resignation
effective April 23, 2010.
2. JOINT MEETING: A joint meeting with the trustees is scheduled for April 12 at 6:00 or 6:30 (depends on trustee agenda) and the group will receive IDA’s progress report. Another item will be a review of the Employee Handbook changes.
3. BUILDING REQUEST: The Community Development Department received a request from Steve Skold of Castle Development for property improvements on the building at 201-211 N. Buxton that houses Funaro’s and John Hoyman’s Office. Chuck Burgin is reviewing the request to determine which costs are eligible and a recommendation will be placed on the April 5 agenda.
FYI—Council member Steve Richardson is part owner of this building. He voted “abstained” on March 15 and voted against the incentive policy on January 19.
4. PARK DEDICATION ORDINANCE: A meeting with Charles Becker and Ivan Webber will be scheduled next week to discuss the ordinance. Bob Kreamer plans to attend as well.
5. CITY HALL: There are still some unfinished items (exterior restoration, locker room) that are preventing final acceptance of the building improvements. However, a final walk-thru is tentatively scheduled for April 13.
6. SQUARE INCENTIVE PROGRAM: In your packet are a letter and the Indianola Downtown Incentive Program that was sent to 85 businesses on Friday.
7. SEWER PROPERTY: In your packet is a copy of the letter to the editor from Kenneth Duscheck regarding the sale of the former sewer plant land to the Indianola Country Club. Below is some information about the property explaining the $70,000 purchase price:
• Two sanitary sewer mains extend diagonal from southeast to northwest on the property.
• The former plant, aeration tanks, digester foundations and numerous service mains still remain under ground
• The land has sat idle since 1980 and no purchase offers have been made. Several developers have made inquiries but when informed of the property conditions, their interest disappeared
• A survey was taken by the Parks & Recreation Dept in August 2008 and only 47% of the responders favored a park on this site
• City, county and school tax revenue on a $70,000 valuation will be about $2,700 annually and may increase after the driving range is complete
• A letter was sent to 25 property owners in the immediate vicinity of the property advising of the potential sale and public hearing. Only one property owner attended the meeting with questions about the proposed sale
• The majority of the paving cost for Country Club Road at that time was paid for by F.A.U.S. funds
• Cost savings to the city for mowing and snow removal
• Of the approximate nine acres being sold to the Country Club, a little over 3 acres is designated as flood plain
8. W. EUCLID: By order dated March 19, 2010, the Iowa Supreme Court has retained
jurisdiction of the Gray appeal. The case will be submitted to the Iowa Supreme
Court without oral argument on May 18, 2010.
9. IDA: Myles Kappelman, Executive Director of IDA, announced his resignation
effective April 23, 2010.
Friday, March 19, 2010
News Items - March 22, 2010
1. NEXT MEETING: The next meeting is April 5 at 6:00 pm.
2. SOUTH Y: Chuck Burgin and I met with Garden and Associates on the 18th and discussed the following:
• The project “estimate” is $775,000 including construction, engineering, 10% contingency, administrative and legal
• Based on a 2,975’ project length (extends about 45’ south of W. 10th) and 17% access assessment to W 10 property owners (does not include four properties immediately east of “Y” who would get normal assessments), the cost/ft assessment (using Flint) is about $110
• An access road to move traffic outside the roadway would extend from 10th to Hwy 92 on the east side. The proposed access road would extend thru and utilize the town home driveway/parking lot
• The opportune time to pave the project is mid-June thru mid-August to lessen traffic (mainly school and farm)
• Given the opportune time to pave and the lack of W Euclid court ruling, the project may be delayed until 2011
Garden engineer Brad Utemarkt is not available April 12 so I plan to put the project on the May 10 committee agenda for review and discussion.
3. I&I: In the packet is a meeting summary regarding Phases 3 and 4 of the I&I Program. Phase 4 is the South Lift Station improvements that include increasing capacity of the west equalization pond and adding return pumps/force main to the east equalization pond. Phase 3 includes review of all public mains/manholes for I&I.
It was originally hoped that thru Phases 1, 2 and 4, Phase 3 could be delayed for several years. However, V&K determined that the pump capacity cannot handle the highest peaks that IDNR says cannot overflow.
A recommendation to complete all phases with the exception of the return force main in Phase 4 will be made at the April 12 committee meeting. Supt Dan Miers and V&K’s Forrest Aldrich will attend.
Shared services continue to be discovered. The latest is on E Iowa and North 1st. Supt Dan Miers, staff and V&K are working to determine solutions.
FYI—Iowa Falls just passed an ordinance requiring a $100/month fee for illegally connected sump pumps to the sanitary sewer.
4. END LOADER: Ed Yando sent 4 request-for-proposals to replace the 1996 Case End-Loader and proposals will be received by May 12. $164,000 is budgeted in FY 10/11. A recommendation will be brought to the May 17 council meeting.
5. STIMULUS FUNDS: IDOT reps are now saying the second round of transportation stimulus funds may not be approved by Congress. When discussed originally, staff considered recommending:
• Buxton/Howard replacements between 1st and Clinton
• Iowa Ave widening from 1st to “L”
• J/K Realignment at Hwy 92.
Future developments will be reported when received.
6. TREASURERS REPORT: Finance Director Laurie Hebl reports the December and January reports are balanced precisely. There were no changes to the final balance but there were minimal changes to a couple sub-totals. The changes resulted from the new software transition.
The report should be completely balanced from February on.
2. SOUTH Y: Chuck Burgin and I met with Garden and Associates on the 18th and discussed the following:
• The project “estimate” is $775,000 including construction, engineering, 10% contingency, administrative and legal
• Based on a 2,975’ project length (extends about 45’ south of W. 10th) and 17% access assessment to W 10 property owners (does not include four properties immediately east of “Y” who would get normal assessments), the cost/ft assessment (using Flint) is about $110
• An access road to move traffic outside the roadway would extend from 10th to Hwy 92 on the east side. The proposed access road would extend thru and utilize the town home driveway/parking lot
• The opportune time to pave the project is mid-June thru mid-August to lessen traffic (mainly school and farm)
• Given the opportune time to pave and the lack of W Euclid court ruling, the project may be delayed until 2011
Garden engineer Brad Utemarkt is not available April 12 so I plan to put the project on the May 10 committee agenda for review and discussion.
3. I&I: In the packet is a meeting summary regarding Phases 3 and 4 of the I&I Program. Phase 4 is the South Lift Station improvements that include increasing capacity of the west equalization pond and adding return pumps/force main to the east equalization pond. Phase 3 includes review of all public mains/manholes for I&I.
It was originally hoped that thru Phases 1, 2 and 4, Phase 3 could be delayed for several years. However, V&K determined that the pump capacity cannot handle the highest peaks that IDNR says cannot overflow.
A recommendation to complete all phases with the exception of the return force main in Phase 4 will be made at the April 12 committee meeting. Supt Dan Miers and V&K’s Forrest Aldrich will attend.
Shared services continue to be discovered. The latest is on E Iowa and North 1st. Supt Dan Miers, staff and V&K are working to determine solutions.
FYI—Iowa Falls just passed an ordinance requiring a $100/month fee for illegally connected sump pumps to the sanitary sewer.
4. END LOADER: Ed Yando sent 4 request-for-proposals to replace the 1996 Case End-Loader and proposals will be received by May 12. $164,000 is budgeted in FY 10/11. A recommendation will be brought to the May 17 council meeting.
5. STIMULUS FUNDS: IDOT reps are now saying the second round of transportation stimulus funds may not be approved by Congress. When discussed originally, staff considered recommending:
• Buxton/Howard replacements between 1st and Clinton
• Iowa Ave widening from 1st to “L”
• J/K Realignment at Hwy 92.
Future developments will be reported when received.
6. TREASURERS REPORT: Finance Director Laurie Hebl reports the December and January reports are balanced precisely. There were no changes to the final balance but there were minimal changes to a couple sub-totals. The changes resulted from the new software transition.
The report should be completely balanced from February on.
Friday, March 12, 2010
News Items - March 15, 2010
1. HILLCREST ARCHITECTURAL DESIGN: P&Z discussed recommending architectural design standards (brick, E.F.I.S., culture stone, nova brick) on two occasions and are now asking for more council direction (see March 9 minutes). The item will be placed on the April 12 committee agenda.
2. SQUARE BUILDINGS: In the packet is a response from Ryan Ellis representing Barbara Martsching. John Hoyman intends to discuss the request and the result will report to elected officials next week.
3. SNOW BLOWER: $60,000 is budgeted to replace the 20-year old snow blower the Street Dept uses to clean the square. Ed Yando and Chuck Burgin are drafting a spec that will include both single (current) and two-stage units and a recommendation will be brought to council in 4-6 weeks.
4. ROUTER: Kurt Ripperger will put the memo, agenda and news items on the web page and show interested elected officials how to access it on Monday. Please bring your laptops.
5. SEWER SOFTWARE: $20,000 is budgeted to replace the 8 year-old software in the Sewer Dept. Supt Dan Miers sent 4 RFP’s and received 3 quotes. Pipeline Data Management was the low quote at $6,175 and after a thorough review by Kurt Ripperger and Dan, the PDM software will be purchased.
6. COMMUNITY DEVELOPMENT: In the packet is a letter from a satisfied customer who had assistance from Building Inspector Rich Parker and Community Development Director Chuck Burgin. Hats off to both!!
7. CHANNEL 7 USE POLICY: In the packet is the use policy for the government access channel. I asked Ivan Webber to review it and he reports it would be applicable for the LED message board. Ivan cautioned that if it were opened to private or non-profit use, it is open to all entities. The city could not discriminate on how the board is used.
Also, please check the proposed location of the message board (marked by a temporary banner east of city hall) and advise of any visibility issues.
8. WORK COMP: RoxAnne Hunerdosse reports work comp claims thus far are about $28,000 compared to premiums of $153,000. Very good news as the claims affect rates.
9. SEWER REPLACEMENT: Chuck Burgin is getting temporary easements for the sewer main replacement north and east of the Casey’s Store on E Hwy 92. This stretch was discovered during the I&I review and it was separated from the Phase 1 repairs due to its complexity.
V&K is working on the plan design and will have something to council in several weeks.
10. IDA UPDATE: Mark Vickroy provided the following summary of items discussed at the Board meeting on March 9th:
• The SIFE group from Simpson (Students in Free Enterprise) is working on videos to be posted on our website.
• SIFE is also working on a questionnaire to be sent out to current Indianola businesses.
• A list of local businesses was discussed, with direction for Myles to contact. There is a short questionnaire that they will be asked to complete. The first round of contacts will include City State Bank, Downing Construction, Harverst Innovations, and Pizza Ranch.
• The new development guide will be unveiled on Tuesday, March 23 (I believe Shirley provided a copies for Council packets). A reception will be held from 4-6pm at the meeting room at the Wells Fargo Bank building. Myles sent out an e-mail invitation yesterday afternoon. Coffee and cookies will be served.
• The guide will also be sent out to approximately 200 site selectors. An electronic version will also be posted to the IDA website.
• The PDI (Professional Developers of Iowa) Conference will be held on Wednesday, May 26. Indianola has been chosen as their Focus Community. There will be a bus tour of Indianola, with a reception to follow at Summerset Winery.
• Financials were reviewed and approved with no questions.
Also in your packet is IDA brochure.
11. DECK AGREEMENT: The Brick House deck agreement will be placed on the April 5 council agenda.
12. SQUARE CLOSURE: In 2009, the following requested to close the square: Chamber of Commerce (Arts & Crafts & Holiday Extravaganza), Indianola Bike Night, Indianola Parks & Recreation (Costume Party & Parade), Indianola RAGBRAI Committee, Warren County Corvette Show and the Warren County Health Fair.
13. ENVELOPES: Four requests have been made for return envelopes.
2. SQUARE BUILDINGS: In the packet is a response from Ryan Ellis representing Barbara Martsching. John Hoyman intends to discuss the request and the result will report to elected officials next week.
3. SNOW BLOWER: $60,000 is budgeted to replace the 20-year old snow blower the Street Dept uses to clean the square. Ed Yando and Chuck Burgin are drafting a spec that will include both single (current) and two-stage units and a recommendation will be brought to council in 4-6 weeks.
4. ROUTER: Kurt Ripperger will put the memo, agenda and news items on the web page and show interested elected officials how to access it on Monday. Please bring your laptops.
5. SEWER SOFTWARE: $20,000 is budgeted to replace the 8 year-old software in the Sewer Dept. Supt Dan Miers sent 4 RFP’s and received 3 quotes. Pipeline Data Management was the low quote at $6,175 and after a thorough review by Kurt Ripperger and Dan, the PDM software will be purchased.
6. COMMUNITY DEVELOPMENT: In the packet is a letter from a satisfied customer who had assistance from Building Inspector Rich Parker and Community Development Director Chuck Burgin. Hats off to both!!
7. CHANNEL 7 USE POLICY: In the packet is the use policy for the government access channel. I asked Ivan Webber to review it and he reports it would be applicable for the LED message board. Ivan cautioned that if it were opened to private or non-profit use, it is open to all entities. The city could not discriminate on how the board is used.
Also, please check the proposed location of the message board (marked by a temporary banner east of city hall) and advise of any visibility issues.
8. WORK COMP: RoxAnne Hunerdosse reports work comp claims thus far are about $28,000 compared to premiums of $153,000. Very good news as the claims affect rates.
9. SEWER REPLACEMENT: Chuck Burgin is getting temporary easements for the sewer main replacement north and east of the Casey’s Store on E Hwy 92. This stretch was discovered during the I&I review and it was separated from the Phase 1 repairs due to its complexity.
V&K is working on the plan design and will have something to council in several weeks.
10. IDA UPDATE: Mark Vickroy provided the following summary of items discussed at the Board meeting on March 9th:
• The SIFE group from Simpson (Students in Free Enterprise) is working on videos to be posted on our website.
• SIFE is also working on a questionnaire to be sent out to current Indianola businesses.
• A list of local businesses was discussed, with direction for Myles to contact. There is a short questionnaire that they will be asked to complete. The first round of contacts will include City State Bank, Downing Construction, Harverst Innovations, and Pizza Ranch.
• The new development guide will be unveiled on Tuesday, March 23 (I believe Shirley provided a copies for Council packets). A reception will be held from 4-6pm at the meeting room at the Wells Fargo Bank building. Myles sent out an e-mail invitation yesterday afternoon. Coffee and cookies will be served.
• The guide will also be sent out to approximately 200 site selectors. An electronic version will also be posted to the IDA website.
• The PDI (Professional Developers of Iowa) Conference will be held on Wednesday, May 26. Indianola has been chosen as their Focus Community. There will be a bus tour of Indianola, with a reception to follow at Summerset Winery.
• Financials were reviewed and approved with no questions.
Also in your packet is IDA brochure.
11. DECK AGREEMENT: The Brick House deck agreement will be placed on the April 5 council agenda.
12. SQUARE CLOSURE: In 2009, the following requested to close the square: Chamber of Commerce (Arts & Crafts & Holiday Extravaganza), Indianola Bike Night, Indianola Parks & Recreation (Costume Party & Parade), Indianola RAGBRAI Committee, Warren County Corvette Show and the Warren County Health Fair.
13. ENVELOPES: Four requests have been made for return envelopes.
Friday, March 5, 2010
News Items - March 8, 2010
1. LEAN: In your packet are Glen Cowan’s and Grace Swanson’s LEAN progress.
2. SQUARE BUILDINGS: Community Development Director Chuck Burgin had a meeting with building owners on the Square’s east side to discuss some partial brick collapse. It is likely the city will receive a funding request thru the new Downtown Building Incentive program.
Also, in the packet is a letter from John Hoyman to building owners on the north side of the Square regarding engineering service proposal.
3. MAINTENANCE CONTRACT: In the packet is Chuck Burgin’s recommendation for an agreement with Air-Con Mechanical for quarterly maintenance on the municipal building’s HVAC system. It will begin immediately.
4. IMMI: I will attend the Iowa Municipal Management Institute March 24-26 in Iowa City.
5. BRAVO: I mentioned to Shirley that from my perspective the $2,500 could be cut from the budget (assumes the $11.30 tax rate) based on a call from Bravo the end of January stating that the proposal in December was not approved by the executive board.
The original proposal was for the city to join Bravo (which collects funds from public sources and redistributes them to cultural entities/projects/programs) for $2,500 initially and committing 2/7 of only “new” hotel/motel tax revenue. According to executive director MD Isely, the executive board changed that to be $2,500 initially and 2/7 of “all” hotel/motel tax revenue. The cost of the executive board’s change is an “additional” $17,000/year since Indianola’s 7% tax generates nearly $60,000 annually and is already committed to economic development, tourism commission and P&R programs. The $17,000 is the equivalent of a 4-cent tax increase.
However, if Simpson is the prime benefactor, perhaps the city can partner with them to pay the city’s membership fee thereby eliminating any burden on the tax rate and/or need to cut city programs. The partnership would be a “win-win” as Simpson receives Bravo funding and the city does not cut programs or increase taxes.
6. BUDGET CUTS: Per council direction on March 1, the following have been cut from the FY 11 Budget:
Department Reduction Amount Description
City Manager $4,000 Intern
Community Development $500 Plan Cabinet
Mayor & Council $600 Mayor’s Desk
Clerk/Finance/Public Info $900 Receipt printer & credit card swipe/scan
Police $1,000 Delay replacement of 1 radar unit
Fire/Ambulance $1,000 Delay replacement of bunker gear (1 coat)
Library $1,000 Delay replacement of 2 computers
Park & Recreation $800 Pickard Park concrete parking stalls
Park & Recreation $200 Memorial Park concrete for trail
7. VEHICLE TEXTING: Effective immediately the U.S. DOT prohibits texting while driving commercial vehicles (vehicles which require a CDL to drive). This would be our Jet Truck (WPC) and dump trucks.
8. ENVELOPES: The cost of adding return envelopes with the utility bill is about $1,400 annually. However, the cost increases to about $6,700 annually because the return envelope will increase postage when placed with other materials that are already planned to be sent with the utility bill envelope. This information includes IMU Newsletter or updates every other month.
A better solution is for customers to request return envelopes (phone or email) that will be sent separately by first class mail (to the customer). The Clerk’s Office printed about 500 return envelopes and will advertise their availability in the newsletter, weekly flyer, channel 7, web page, etc. A note will also be placed on the billing statement advising customers they can obtain return envelopes simply by requesting them or stopping at City Hall.
9. HILLCREST DESIGN STANDARDS: P&Z will again discuss architectural design standards on East Hillcrest (industrial park) at their March 9 meeting. The standards were a top council goal/priority (1.71 out of 3) last October.
A recommendation will be brought to council in April or May.
10. ROUTER: Kurt Ripperger installed the router so council members can bring their laptops to test the equipment. The goal is for council members (that choose) to access the agenda packet thru laptops at the meeting.
11. JOINT MEETING: A reminder the council/trustees will meet jointly on April 12 to receive IDA’s progress report. The meeting will start around 6:30 or so. Please mark your calendars.
12. BRUSH FACILITY: After receiving 3 quotes, the mulch service was awarded to J.C.’s services for $6,400. J.C.’s also had the contract last year and did a good job. They intend to begin as soon as weather allows
FYI—All mulch was used during 2009 so the “recycling” program is working.
The street department piled the brush in windrows for easier access and a quicker thaw throughout the piles.
2. SQUARE BUILDINGS: Community Development Director Chuck Burgin had a meeting with building owners on the Square’s east side to discuss some partial brick collapse. It is likely the city will receive a funding request thru the new Downtown Building Incentive program.
Also, in the packet is a letter from John Hoyman to building owners on the north side of the Square regarding engineering service proposal.
3. MAINTENANCE CONTRACT: In the packet is Chuck Burgin’s recommendation for an agreement with Air-Con Mechanical for quarterly maintenance on the municipal building’s HVAC system. It will begin immediately.
4. IMMI: I will attend the Iowa Municipal Management Institute March 24-26 in Iowa City.
5. BRAVO: I mentioned to Shirley that from my perspective the $2,500 could be cut from the budget (assumes the $11.30 tax rate) based on a call from Bravo the end of January stating that the proposal in December was not approved by the executive board.
The original proposal was for the city to join Bravo (which collects funds from public sources and redistributes them to cultural entities/projects/programs) for $2,500 initially and committing 2/7 of only “new” hotel/motel tax revenue. According to executive director MD Isely, the executive board changed that to be $2,500 initially and 2/7 of “all” hotel/motel tax revenue. The cost of the executive board’s change is an “additional” $17,000/year since Indianola’s 7% tax generates nearly $60,000 annually and is already committed to economic development, tourism commission and P&R programs. The $17,000 is the equivalent of a 4-cent tax increase.
However, if Simpson is the prime benefactor, perhaps the city can partner with them to pay the city’s membership fee thereby eliminating any burden on the tax rate and/or need to cut city programs. The partnership would be a “win-win” as Simpson receives Bravo funding and the city does not cut programs or increase taxes.
6. BUDGET CUTS: Per council direction on March 1, the following have been cut from the FY 11 Budget:
Department Reduction Amount Description
City Manager $4,000 Intern
Community Development $500 Plan Cabinet
Mayor & Council $600 Mayor’s Desk
Clerk/Finance/Public Info $900 Receipt printer & credit card swipe/scan
Police $1,000 Delay replacement of 1 radar unit
Fire/Ambulance $1,000 Delay replacement of bunker gear (1 coat)
Library $1,000 Delay replacement of 2 computers
Park & Recreation $800 Pickard Park concrete parking stalls
Park & Recreation $200 Memorial Park concrete for trail
7. VEHICLE TEXTING: Effective immediately the U.S. DOT prohibits texting while driving commercial vehicles (vehicles which require a CDL to drive). This would be our Jet Truck (WPC) and dump trucks.
8. ENVELOPES: The cost of adding return envelopes with the utility bill is about $1,400 annually. However, the cost increases to about $6,700 annually because the return envelope will increase postage when placed with other materials that are already planned to be sent with the utility bill envelope. This information includes IMU Newsletter or updates every other month.
A better solution is for customers to request return envelopes (phone or email) that will be sent separately by first class mail (to the customer). The Clerk’s Office printed about 500 return envelopes and will advertise their availability in the newsletter, weekly flyer, channel 7, web page, etc. A note will also be placed on the billing statement advising customers they can obtain return envelopes simply by requesting them or stopping at City Hall.
9. HILLCREST DESIGN STANDARDS: P&Z will again discuss architectural design standards on East Hillcrest (industrial park) at their March 9 meeting. The standards were a top council goal/priority (1.71 out of 3) last October.
A recommendation will be brought to council in April or May.
10. ROUTER: Kurt Ripperger installed the router so council members can bring their laptops to test the equipment. The goal is for council members (that choose) to access the agenda packet thru laptops at the meeting.
11. JOINT MEETING: A reminder the council/trustees will meet jointly on April 12 to receive IDA’s progress report. The meeting will start around 6:30 or so. Please mark your calendars.
12. BRUSH FACILITY: After receiving 3 quotes, the mulch service was awarded to J.C.’s services for $6,400. J.C.’s also had the contract last year and did a good job. They intend to begin as soon as weather allows
FYI—All mulch was used during 2009 so the “recycling” program is working.
The street department piled the brush in windrows for easier access and a quicker thaw throughout the piles.
Friday, February 26, 2010
News Items - March 1, 2010
1. STATE RETIREMENT LEGISLATION: House File 2502 being considered by the House of Representatives will have the following affect on city costs:
Chapter 411 changes $5,400 or 1 cent tax rate increase
Chapter 411 State Contribution
Phase out $10,700 or 3 cent tax rate increase
IPERS Changes $25,000 or 6 cent tax rate increase
I forwarded this information to Representative Kent Sorenson and Senator Staci Appel indicating the concern about raising taxes in this difficult economic climate.
2. SEWER REPAIR: Supt Dan Miers reports a 24’ section of 8” main was found defective on South B between W 1st and Hwy 92. It was replaced for $6,000 and will be charged to the sewer main maintenance budget. The good news is the broken main was taking significant storm water that will no longer get into the system.
3. SQUARE BUSINESS INCENTIVE: In the packet is a revised policy (see red print). The policy was approved on January 19th on a 4-2 vote but given the changes it will be placed on the March 15 agenda.
4. CREDIT CARD/ONLINE PAYMENTS: Billing Clerk Lindsey Offenburger has been researching credit card and online billing options to improve our system. Credit card bill payment (utility, P&R registrations, etc.) has been an option since 2003 and the current fees average about $2,400 monthly.
The new system will not only be much more streamline (staff will no longer have to enter each payment), but save about $750 monthly. The initial cost is about $3,200 for the new system and will pay for itself in less than 5 months. Hats off to Lindsey!
Credit card payments offer customer convenience (pay on line from home or work), improve collections and lessen staff time. Lindsey anticipates the new system can be functional by May. Todd Kielkopf reviewed and approved the new system.
5. UTILITY BILL ENVELOPES: A couple council members and a number of customers asked about the absence of a return envelope in the new “statement” utility bills. Return envelopes were initially discussed by General Manager Todd Kielkopf and Finance Officer Laurie Hebl and it was decided not to include envelopes for the following reasons:
• Envelopes were not provided with post card bills
• Credit card and online payments are being promoted
• Most envelopes would be thrown away since about 50% of customers drop their payments off or use credit cards
• Envelopes would add significant cost (envelopes and additional mailing expense) since 2-4 page information flyers were intended to be sent with the statement bill and figured into the cost of the mailing
Envelopes could be added if council and trustees prefer.
6. STORM WATER UTILITY: Below is a tentative schedule for the storm water utility discussion process.
March Determine Equivalent Residential Unit for City
March Turn in sample ordinances
April Calculate sample ERU for large users
April Staff meeting to discuss SWU and strategies
May CIP reviews and Storm system valuation
May/June Council Work sessions
May/June Needs analysis
June/July Meetings with groups and neighborhoods
July Council Action if desired
7. PNEUMATIC CONTROLS: Chuck Burgin is working on a 3-4 year process to replace municipal building pneumatic controls with a digital system. The pneumatics have not worked very well since they were installed in 1989 but were not part of the building renovation since the city only had $900,000 budget. Estimated cost is in the $100,000 range and a recommendation will be brought to elected officials during the next budget process.
8. BRUSH FACILITY: In the packet is RoxAnne Hunerdosse’s 2009 report. She recommends fees remain the same for 2010 and shortening the season but that can be reviewed in October/November based on weather conditions.
Unless elected officials wish to change the fees, no council action is needed at this time. Let Rox or I know if there are questions about the report.
9. I&I MEETING: About 15 people attended the information meeting to discuss the Infiltration/Inflow Program on the 25th in the Catholic Church. Operator Aimee Luhrs did a good job of presenting the information. Testing in the area (see map) will begin with the spring thaw and visual inspections will begin in March.
10. SQUARE BUILDING: In the packet is the SVPA $18,650 proposal for architectural ($9,850), structural ($7,800) and cost analysis ($1,000) services regarding 110 W Ashland. John Hoyman is preparing a letter to owners advising them of the city’s position and their options.
11. ELECTRONIC PACKET: Three council members and the mayor expressed interest in either downloading (full or partial) packets, or, accessing them from their laptops/note pads at the meeting. Information Technology Manager Kurt Ripperger will install a router next week to allow laptops to access the city’s web page during the meetings.
Packets will be prepared as usual for the next several months until the electronic option if functional. Elected officials can then choose which option best suits their needs.
12. TAX TABLE: Tax revenue through February is about .8% behind last year’s figures.
13. DC TRIP: The DC trip for this year is June 9-11 (packet) and will be placed on the March 15th council agenda. Cost is $1,975/person (last year was $1,925) and $6,000 was budgeted.
14. P&R: The Park and Recreation Commission is meeting March 3 at 5:00 pm in
the Activity Center to discuss amphitheater fundraising options. Elected
officials are encouraged to attend.
Chapter 411 changes $5,400 or 1 cent tax rate increase
Chapter 411 State Contribution
Phase out $10,700 or 3 cent tax rate increase
IPERS Changes $25,000 or 6 cent tax rate increase
I forwarded this information to Representative Kent Sorenson and Senator Staci Appel indicating the concern about raising taxes in this difficult economic climate.
2. SEWER REPAIR: Supt Dan Miers reports a 24’ section of 8” main was found defective on South B between W 1st and Hwy 92. It was replaced for $6,000 and will be charged to the sewer main maintenance budget. The good news is the broken main was taking significant storm water that will no longer get into the system.
3. SQUARE BUSINESS INCENTIVE: In the packet is a revised policy (see red print). The policy was approved on January 19th on a 4-2 vote but given the changes it will be placed on the March 15 agenda.
4. CREDIT CARD/ONLINE PAYMENTS: Billing Clerk Lindsey Offenburger has been researching credit card and online billing options to improve our system. Credit card bill payment (utility, P&R registrations, etc.) has been an option since 2003 and the current fees average about $2,400 monthly.
The new system will not only be much more streamline (staff will no longer have to enter each payment), but save about $750 monthly. The initial cost is about $3,200 for the new system and will pay for itself in less than 5 months. Hats off to Lindsey!
Credit card payments offer customer convenience (pay on line from home or work), improve collections and lessen staff time. Lindsey anticipates the new system can be functional by May. Todd Kielkopf reviewed and approved the new system.
5. UTILITY BILL ENVELOPES: A couple council members and a number of customers asked about the absence of a return envelope in the new “statement” utility bills. Return envelopes were initially discussed by General Manager Todd Kielkopf and Finance Officer Laurie Hebl and it was decided not to include envelopes for the following reasons:
• Envelopes were not provided with post card bills
• Credit card and online payments are being promoted
• Most envelopes would be thrown away since about 50% of customers drop their payments off or use credit cards
• Envelopes would add significant cost (envelopes and additional mailing expense) since 2-4 page information flyers were intended to be sent with the statement bill and figured into the cost of the mailing
Envelopes could be added if council and trustees prefer.
6. STORM WATER UTILITY: Below is a tentative schedule for the storm water utility discussion process.
March Determine Equivalent Residential Unit for City
March Turn in sample ordinances
April Calculate sample ERU for large users
April Staff meeting to discuss SWU and strategies
May CIP reviews and Storm system valuation
May/June Council Work sessions
May/June Needs analysis
June/July Meetings with groups and neighborhoods
July Council Action if desired
7. PNEUMATIC CONTROLS: Chuck Burgin is working on a 3-4 year process to replace municipal building pneumatic controls with a digital system. The pneumatics have not worked very well since they were installed in 1989 but were not part of the building renovation since the city only had $900,000 budget. Estimated cost is in the $100,000 range and a recommendation will be brought to elected officials during the next budget process.
8. BRUSH FACILITY: In the packet is RoxAnne Hunerdosse’s 2009 report. She recommends fees remain the same for 2010 and shortening the season but that can be reviewed in October/November based on weather conditions.
Unless elected officials wish to change the fees, no council action is needed at this time. Let Rox or I know if there are questions about the report.
9. I&I MEETING: About 15 people attended the information meeting to discuss the Infiltration/Inflow Program on the 25th in the Catholic Church. Operator Aimee Luhrs did a good job of presenting the information. Testing in the area (see map) will begin with the spring thaw and visual inspections will begin in March.
10. SQUARE BUILDING: In the packet is the SVPA $18,650 proposal for architectural ($9,850), structural ($7,800) and cost analysis ($1,000) services regarding 110 W Ashland. John Hoyman is preparing a letter to owners advising them of the city’s position and their options.
11. ELECTRONIC PACKET: Three council members and the mayor expressed interest in either downloading (full or partial) packets, or, accessing them from their laptops/note pads at the meeting. Information Technology Manager Kurt Ripperger will install a router next week to allow laptops to access the city’s web page during the meetings.
Packets will be prepared as usual for the next several months until the electronic option if functional. Elected officials can then choose which option best suits their needs.
12. TAX TABLE: Tax revenue through February is about .8% behind last year’s figures.
13. DC TRIP: The DC trip for this year is June 9-11 (packet) and will be placed on the March 15th council agenda. Cost is $1,975/person (last year was $1,925) and $6,000 was budgeted.
14. P&R: The Park and Recreation Commission is meeting March 3 at 5:00 pm in
the Activity Center to discuss amphitheater fundraising options. Elected
officials are encouraged to attend.
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