Indianola City Manager Blog

News Items - January 17, 2012

2012-01-13T15:56:00.000-06:00

1. Y/WELLNESS CENTER: Project Manager Bob Sodders, Community Development Director Chuck Burgin and I met with a construction documentation company on the 11th to review the service for the Y. The company has been hired by Simpson for their Kent Student Center and have also been employed by the City of Des Moines and Cedar Rapids.

The documentation system creates a comprehensive photograph record of the entire construction project that is indexed by time and location. The service can be very valuable for resolving a variety of construction issues including schedule delays, change orders and legal claims. Based on initial review, the service can very well pay for itself.

A recommendation will be on the February 6 council agenda.

2. ELECTRIC OUTAGE: According to General Manager Todd Kielkopf the 30 minute electric outage on January 11 was caused when a cable (one phase of a 13.2 feeder) that feeds the downtown plant 4 substation blew. That tripped breakers and other devices designed to protect the system so major parts of town lost power.

The Clerk’s Office received in excess of a hundred calls.

3. GROWARRENOW: The kick-off of Warren County Economic Development’s GroWARRENow is January 31 from 5:00 to 7:00 pm at the Summerset Winery. Governor Branstad and Economic Development Authority Director Debi Durham will be there to help celebrate the event.

Also, we received a request (packet) from WCEDC to make a five-year pledge of $250,000 ($50,000/year) that will be placed in the budget for council consideration. Our current contribution is $33,000 annually, however, the WCEDC request is to council and trustees.

4. SNOW REMOVAL: We’ve been receiving a lot of questions about how much savings there are this year given the weather. The response has been that the savings will actually be spread over two years because the Street Dept already purchased its winter materials earlier in the year. So, the savings will result next year when there is less material to purchase.

We are, however, spending less (nearly $8,000 compared to last year) on labor this year.

5. BRUSH FACILITY: About 20 trees were dropped off at the brush site over the last couple weeks.

6. WARREN COUNTY: Carlisle, Indianola and Norwalk elected/appointed officials met with supervisors and other staff to discuss Emergency Management and E 911 organizational issues on the 10th. Another meeting is scheduled for later this month to continue the dialogue. The intended goal is to improve efficiency and meet technology needs in the next year (narrow-banding) and beyond (digital transition). Reports will be provided periodically to council.

News Items January 3, 2012

2011-12-30T13:50:00.000-06:00

1. WELLNESS CENTER AGREEMENTS: With the “tentative” 14.7 million (original was $13 million) budget authorization on December 19 the city needs to enter agreements with the Schools and Simpson for their contribution toward the pool. On April 18, 2011, council approved a proposal from attorney Daniel Manning of the Lillis O’Malley LLP Firm to assist with drafting the agreements.

This item will be on the January 9 committee agenda and my recommendation will be for council to establish a committee of myself and/or Finance Director Jean Furler and two council members. The Y’s Vernon Delpesce should also assist and the goal will be to develop agreements that:

• Provide for the timely and appropriate use of the YMCA/Wellness Center competitive pool
• Adequately compensates the city for pool use based on the competitive pool’s total cost and the proposal presented by Jay Byers on December 10, 2010
• Ensures the city’s expenses are within the parameters established by the March 1, 2010 bond referendum, and, the commitment to not increase taxes

I contacted Dan Manning on December 29 and he is prepared to provide assistance.

2. W HWY 92: I have been invited to attend a Project Management Team (PMT) meeting in Ames on February 9 to continue dialogue on the Hwy 92 Improvement Project from Indianola to R-57. Meeting details will be provided to elected officials immediately after.

As discussed previously, right-of-way for this project will be acquired by IDOT in 2012 and construction in 2013. Plans include extending the 3-lane design from R Street west thru R-63, and, the city asked IDOT to extend the project east to the Fair Grounds in order to provide curb/gutter from “N” Street west to R-63. A trail has also been requested by the city.

3. HWY 65/69 SPEED STUDY: Per the city’s request, IDOT performed a speed study on Hwy 65/69 north of Hillcrest in light of Theisen’s opening. The recommendation follows:

District 5 requested a Speed Study for the Subject area on behalf of the City. The City had concerns with speeds near the driveway of the recently opened Theisens.

Speed Data was collected (see below) and a review of the area was conducted.

Last Staff Action/Commission Order: 08-0130 dated August 21, 2007
The following observations were made of the area reviewed:
• 4-lane, divided (wide-ditch median), rural cross-section from E. Hillcrest
Avenue, northward.
• Signal at E. Hillcrest Avenue
• Alignment was good.
• Vertical curve length difference in northbound lanes versus southbound
lanes.
• Sight distance not limited as to merit a warning sign from the existing
accesses at the posted speed limit.

Upon completion of the data collection and review of the area, the Office of Traffic and Safety recommends maintaining the present speed zones.

The studied zones are within an acceptable range of the 85th percentile.
We do not recommend changes to the speed zones at this time.

If the District has crash data for this area that they would like us to factor into this speed study, please forward the information to us.

Please respond to this recommendation with your concurrence or suggestions for change.

If you have any questions or concerns please contact Ron McDaniel at 239-1537 or Ron.McDaniel@iowa.gov .

The IDOT determines speed limits by observing traffic speeds for a given period and adjusting that speed down to the 85th percentile. In other words, if the average speed is 50 in an area, they’ll set the limit at 45 mph. Their philosophy is that the average person will drive a speed at which they are most comfortable at so it does not make sense (in IDOT’s perspective) to set a speed that most people will not obey.

4. BUDGET PROCESS: Staff is working on the FY 12/13 budget and will present a recommendation on January 23. A detailed document will be provided with a line-item description of each department’s expenses, revenues and beginning balance. If questions are not answered or there are significant changes, council can meet again on January 30.

The formal process will begin on February 6 where council sets March 5 as the public hearing. The budget notice must be published twice and the date will be February 15 and 22. Once a tax rate is published it can be decreased but not increased.

5. CHRISTMAS TREES: We recently learned that there are no disposal options for live trees so the Brush Facility was opened on December 29 and will remain open through January 9.

News Item - December 26, 2011

2011-12-27T08:42:00.000-06:00

1. NEXT MEETING: The next meeting is January 3 and begins at 5:00 pm to allow attendance at the 7:00 pm caucuses.

2. HWY 65/69 SEWER: They are planning on paving today and hoping to open the highway to traffic tomorrow. Also a local business has filed a damage claim with our insurance company in regards to loss of business revenue due to the detour.

3. K-9: Sadly, our Police K-9 dog Scout, was euthanized on Monday the 19th. He suffered recently from seizures and treatment was not successful. Chief Bonnett reports the program will not be funded in 12/13 and that the Chief’s successor can review the program for 13/14.

4. LABOR NEGOTIATIONS: Labor consultant Jim Hanks would like to meet with council members (closed session) on January 3 to discuss progress with the city’s union. Depending on the length of the agenda and schedules, it may be before or after the 5:00 pm council meeting. More will be available next week.

5. TAX REVENUES: Revenues thru December are just over 52% and slightly ahead of this time last year. Good news!

6. RACE CAR ORDINANCE: In the packet is a letter from Community Development Director Chuck Burgin to 5 race car owners requesting compliance with the ordinance that was approved by the District and Appellate Courts. Race cars have been a source of complaint in the community for a number of years. The letters will be sent next week.

News Items - December 19, 2011

2011-12-16T15:17:00.001-06:00

1. NEXT MEETING: The next meeting is Tuesday January 3 at 6:00 pm.

2. HWY 65/69 SEWER: Per earlier discussions, Hwy 65/69 south of Euclid has been closed for an emergency repair on the sewer main that is about 25’ deep. It should be opened by Monday.

3. VISION IOWA: I attended the meeting on December 14 and updated the Board on the city’s progress. The next meeting is January 11.

4. MEETINGS: Another reminder the January meetings will be on Tuesdays, January 3 and January 17, due to New Years and Martin Luther King holidays.

February’s second meeting will be Tuesday, February 21 due to Presidents Day.

News Items - December 5, 2011

2011-12-02T16:01:00.000-06:00

1. COUNCIL COMMITTEES: The following are the committees that council members will need to appoint. The item will be placed on the January committee agenda for discussion and then the January 16 agenda for formal council approval.

Indianola Development Association - Mark Vickroy, Shirley Clark and Randy Gathers

Warren County Economic Development Association – Shirley Clark

Dangerous/Dilapidated Committee – Mark Vickroy

Wellness Center Committee – John Sirianni, Mark Vickroy

Landfill Committee – Pete Berry

Investment Committee – Pete Berry

Metropolitan Planning Organization – Chuck Burgin, Shirley Clark and Tim Zisoff

CIRTPA – Chuck Burgin and Tim Zisoff

2. WELLNESS CENTER: The committee met with the SVPA Team on the 1st and will present a progress report at the 12/12 council study committee meeting. There are still some figures and concepts to work thru.

3. STATE REPRESENTATIVES: Representative Julian Garret and Senator Kent Sorensen attended a chamber luncheon on the 1st to discuss 2012 legislative issues and respond to questions. Senator Sorensen commented that he did not think the commercial rollback would be passed in this session.

4. LOOP DETECTORS: Loop detectors are complete and operational at Hwy 69 and Valley Place Dr. The existing camera detection has been turned off for Valley Place Dr. as well as the NB and SB left turn movements. The cameras for NB and SB advance detection remain on. Loaner detector amplifiers were installed in the cabinet pending receipt of new amplifiers to enable turning on the new detectors at this time. The new amplifiers will be installed within 30 days. Invoice to follow.

5. JANUARY COUNCIL MEETING: January’s first meeting will be Tuesday the 3rd since Monday is the recognized holiday.

6. RECYCLING: City Clerk Diana Bowlin reports 32 residents have requested the 48 gallon recycling bins. The bins will be distributed the week of December 12.

7. SUMMERCREST HILLS: Taxable value to date is $16,368,200. Good news!

8. EASTON PARK: Storm water repairs (includes concrete flume, grading and fill material) in the amount of $40,000 will be made to Easton Park this fall and next spring. FEMA will reimburse about $5,500 of the city’s expense resulting from the 2010 storms.

9. CIP: Changes are being made per council direction and the Capital Improvement Plan will be presented to council December 19.

10. MCCORD PARK PLAY EQUIPMENT: The age 2-5 play equipment, retaining wall, drainage system and fall protection are completed and have been open for public use for several weeks. Also the border/walkway is completed on 3 sides. Work is currently being done on the toddler swings and border around the swings. Layout of the age 5-12 play equipment is also currently being done. With winter near, the larger play equipment and swings may not be completed if it snows and the ground freezes. The installation process had to be completed in two phases and took longer due to the topography, the larger size of fall protection area required for the equipment and trees not being where noted on the plans.

News Items - November 21, 2011

2011-11-18T15:56:00.001-06:00

1. WELLNESS CENTER: SVPA will provide a progress report on December 5.

The concepts look very good.

Terracon conducted 13 soil tests taken this week and the results should be available in early December. We are hopeful soils will not be an issue.

The 28-E agreement with the Y has also progressed and is intended to be on the December 5 agenda for council consideration.

2. STREET REPLACEMENT PROJECT: At the public information meeting on November 10, Community Development Director Chuck Burgin indicated that the formal process would proceed in December. In order to do so, council can hold a special meeting on November 28 (same night as committee meeting) to set December 19 as a public hearing on the assessment plat/schedule and resolution of necessity.

Ken will call the meeting.

3. NOVEMBER 28 COMMITTEE: Tentative agenda items for the November 28 meeting include:

General Fund Capital Plan
Downtown Incentive Program
Employee Wellness Program
J/K Realignment Engineering Proposal
Joint meeting with Trustees to discuss labor negotiations

4. BRUSH FACILITY: The facility will be open through December 4 for free leaf/brush disposal.

5. NARROW BANDING: Chief Brian Seymour reports that the FCC is mandating replacement of radios that can function on the new band by January ’13. All departments are budgeting accordingly and Brian estimates the cost in the $45,000 range (includes Electric/Water).

Norwalk decided to contract for their dispatch services thru Westcom as of January 2013. Norwalk has been with Warren County since the 70’s but feel the service provided by West Des Moines, Clive and Urbandale would better suit their needs. Chief Seymour reports the effect on the remainder of Warren County would not be significant.

The managers and chiefs from Carlisle, Indianola and Norwalk met on the 15th to discuss dispatch issues and plan to meet again in early December to continue dialogue on dispatch issues. The group is suggesting a meeting with elected officials from cities and the county in the near future.

6. SANITARY SEWER FARM CONTRACT: In 2002, the city purchased 352 acres of farm land (see map) on the Middle River for a future Sanitary Sewer Plant site. There are 247 tillable acres and every two years bids are received to farm the ground. The current contract expires March 2012 so on October 21 Supt Dan Miers sent six rfp’s and on November 15, two were received. They are:

Dennis Moser
Indianola, Iowa $50,200

Allen Henry
Indianola, Iowa $40,725

A recommendation will be placed on December 5 to accept the $50,200 proposal from Dennis Moser for March 1, 2012 through March 1, 2014.

FYI—The funds are placed in the Sewer Plant Budget and used to offset the $87,000 annual debt to retire the land’s purchase. The current contract is $34,264.

7. BUXTON PARK PLAN: The P&R Commission budgeted $8,000 to provide a plan for Buxton to accommodate future memorials, pedestrian access, garden locations, etc. On November 3, eight proposals were received and four companies were interviewed by Park Friend reps and staff. The group selected Civil Design Advantage (same firm that designed the amphitheater in Memorial Park) for a total fee of $9,300.

Glen indicates there are funds available from the DeNelsky Park budget that will not be spent this year. The Buxton Park Plan will be reviewed by the P&R Commission and presented to council in the spring.

8. RACE CARS: Community Development Director Chuck Burgin and I met with Phil Watson and our attorney Hugh Cain on Tuesday the 15th. Phil does not plan to take the case any further so the matter is complete.

9. SLUDGE: Supt Dan Miers is getting quotes to haul about 1.1 million gallons of sludge from the North Plant. A recommendation will be on the January 3 (Tuesday) agenda.

News Items - November 14, 2011

2011-11-11T15:38:00.000-06:00

1. PUBLIC INPUT MEETING: The public input meeting for the 2012 Street Improvement Project was held on Wednesday, November 9th. The input was split into two meetings, one being commercial property owners at 5:00 pm and residential property owners at 6:30 pm. 26 people attended the commercial meeting and approximately 20 people attended the residential meeting. City staff and Snyder and Associates had representatives in attendance to answer questions and provide information regarding the proposed construction. We anticipate final construction documents to be ready for Council consideration in December.

2. UNION PROPOSAL: Their first negotiation session is scheduled for Thursday November 17 at 4:30.

News Items - November 7, 2011

2011-11-04T14:53:00.000-05:00

1. SOUTH B SEWER: Forrest Aldrich is drafting a plan/spec to reroute the sanitary sewer in the 400 Block of South B (see map). He anticipates getting quotes either the week of the 7th or 14th. Based on the numbers, I will likely authorize the repair given its emergency nature. The quotes will then be placed on the November 21 agenda for formal consideration.

2. WELLNESS CENTER: The committee met with SVPA et al on the 2nd to review the latest concept. A progress report will be provided at the December 5 council meeting.

The next Vision Iowa meeting is November 9 at 10:00 am in room 116 at the State Capitol Building.

On October 27 the city took ownership of the 6.63 acres in Summercrest Hills for the Wellness Center.

3. C STREET FORUM: A reminder the forum will be November 10 at 7:00 pm in the Parrish Hall of the Methodist Church on W. Ashland.

4. OFFICER METCALF: In the packet is a letter of commendation from Chief Steve Bonnett and Sergeant Brian Sher for Officer Brad Metcalf’s investigations that led to charges relating to vandalism, motor vehicle theft and burglary. Hats off to Brad!!

5. RECYCLING: Waste Management brought a 96 and 48 gallon toter to city hall for customers to view. They will be in the council chambers on November 7.

6. COMMITTEE AGENDA ITEMS: “Tentative” agenda items for the next two months include:

• Fire Dept Bay expansion
• General Fund Capital Budget
• Y/City 28-E Agreement
• Downtown/Square Incentive Program
• J/K Engineering Proposal
• Trailer Parking on City Streets
• Employee Wellness Program
• Natural Gas Franchise Fee

7. SUMMERCREST HILLS: Finance Director Jean Furler reports the Development Agreement conditions have been met and the first check for $325,000 has been paid to Downing Construction and Summercrest Hills Development.

8. INDIANOLA HEALTH PLAN: Our new third party administrator, UMR, has been providing very good discounts on our medical claims. Through September 30th, we’re averaging a 52% savings on all providers including inpatient stays, outpatient procedures and clinic visits. Good news!

9. EMPLOYEE BLOOD SCREEN: 59 employees/spouses participated in the annual blood screen. Many of the participants will take their results to their physicians saving the health plan additional lab expenses. It’s estimated the blood screen would cost up to $350.00 at the clinic versus the $27.00 charged per participant during the annual screen.

10. CHICKEN COMPLAINT: The Community Development Department received a complaint regarding five chickens at 410 W. Ashland. After staff asked to have the chickens removed, the owners asked (see letter) for council consideration to allow the chickens to remain at their residence. The request will be placed on the November 21 council agenda.

11. 2012 STREET REPLACEMENT: Just a reminder of the public information meetings scheduled for November 9th at 5:00 pm and 6:30 pm at the Activity Center. Approximately 180 notices of the meetings have been sent. These meetings are held to provide a project preview and answer property owner questions.

Staff is working with the engineer to phase the project to minimize impact on community events that normally take place. A project phasing will be placed in council packets within the next week or so.

News Items - October 31, 2011

2011-10-28T16:19:00.002-05:00

1. NEXT MEETING: The next council meeting is November 7 at 6:00 pm. John Sirianni is unavailable for the meeting.

2. CANDIDATE FORUM: Simpson College is holding a council candidate forum on November 1 in the Pioneer Room at McNeill Hall beginning at 7:00 pm.

3. C STREET FORUM: Simpson is scheduling a forum on November 10 at 7:00 pm with the location yet to be announced. The format will include reps from the city, V&K, school and Simpson answering questions from the audience. Chief Bonnet and I plan to attend as will Forrest Aldrich from V&K.

4. BOND SALE SCHEDULE: Finance Director Jean Furler plans the following bond sale schedule:

Nov 7 Set public hearing on sewer/street Bonds
Nov 21 Public hearing for sewer/street bonds and direct advertisement of sale for sewer/street bonds and YMCA bonds
Dec 5 Bond Sale
Dec 12 Authorize issuance of both series (special meeting prior to committee meeting). This is necessary to close by Dec 31 and stay within the $10 million limit

The bonds will be used for the following:

1) YMCA
2) South “B” Sewer Emergency Repair
3) Sewer plant flare and boiler emergency repair
4) Street project ($500,000 in 2011 and the remaining issued in 2012)

5. SOUTH B SANITARY SEWER: We are in the process of obtaining IDNR permits and the survey was complete on the 28th. A recommendation will be to reroute the collapsed sanitary sewer (see map) in the 400 block of South B. A recommendation will be placed on the November 7 council agenda.

6. RECYCLING: City Clerk Diana Bowlin and Information Technology Manager Kurt Ripperger met with Waste Management reps on the 26th to discuss the recycling options that include:

• WM will offer a 48 gal. cart but prefers to provide 96 gal. carts initially because the 48 gal. may be too small for a two-week period
• Picking up carts at the house (no charge) will be offered only to residents who are physically unable to roll the cart to the curb
• Carts will be distributed beginning the week of December 12 and pick up will begin the week of December 26 with the city being divided into four sections (Monday, Tuesday, Wednesday and Friday)
• Residents can keep their current bins or may place them on the curb and Waste Management will collect them. In the past Waste Management has donated used bins to area schools who like to use them in classrooms for their recyclables collections.
• Advertising/information will be provided on the city’s cable channel, web page, weekly flyer, utility bill, January quarterly update, posted on the community sign and RH&T

7. LIBRARY OPENHOUSE: The Friends of the Library are celebrating their 10th anniversary on November 4 from 6-8 pm. at the library.

8. UNION PROPOSAL: In the packet is the union’s opening proposal for July 1, 2012 thru June 30, 2015. Human Resource Director RoxAnne Hunerdosse estimates the initial proposal increase of $175,000 - $200,000 of new money per year of a 3-year contract not including FICA, IPERS or MFPRSI. The city’s response provided by Labor Negotiator Jim Hanks is in the packet.

9. 15TH STREET CLOSURE: A Middle School subcontractor requested closing 15th (see map in packet) between Hwy 92 and Plainview for utility work related to the Middle School. It will be closed from November 3-5 and the subcontractor will be responsible for all signage.

News Items - August 24, 2011

2011-10-21T15:26:00.000-05:00

1. NEXT MEETING: The next council meeting is November 7 at 6:00 pm.

John is unavailable for that meeting.

2. “C” STREET PETITION: In the packet is the petition submitted by Charlotte Guilford and the committee in opposition to closing “C” Street. It has 600 signatures.

3. 2012 STREET REPLACEMENT: Public information meetings are scheduled for November 9th at 5:00 pm and 6:30 pm at the Activity Center. Approximately 180 notices of the meetings have been sent. These meetings are held to provide a project preview and answer property owner questions.

Staff is working with the engineer to phase the project to minimize impact on community events that normally take place. A project phasing will be placed in council packets within the next week or so.

4. PAUL SPEER: Meter Reader Paul Speer is retiring October 28 after 32 years of service. An open house will be held in the upstairs meeting room at the IMU Office on October 28 from 3-4 pm. Paul started in March 1979 and will be missed. We wish him the very best!!

5. RECOGNITION: In the packet is a letter from Iowa Public Safety Commissioner Larry Noble thanking Chief Seymour and the staff for “professional assistance provided by our Department during the loss of Trooper Mark Toney”. Hats off to Brian and the staff!!

6. JOINT STREET PROJECTS: Chuck Burgin, Jerry Kelley, Jason White and I met with Supervisor Dean Yordi on the 19th to continue discussions about potential joint city/county paving projects. We plan to meet again in December or early January. At this level priorities remain East Iowa Avenue and 150th from Hwy 92 to Hillcrest. Dean also indicates the bridge on Hoover just west of the Sewer Plant is in the 5-year plan.

7. TAX RECEIPTS: Tax revenues thru September are nearly 42% of the amount budgeted. At this time last year revenues were 45%. We’ll monitor closely.

8. WCEDC: Warren County Economic Development Corp will hold an open house Thursday, October 27 from 4:00 pm to 6:00 pm in their new office at 111 N. Buxton.

9. J/K RE-ALIGNMENT: Chuck Burgin will receive an engineering proposal for the J/K Re-Alignment project that will be presented to council in November.

10. D&D PROPERTY: The Dangerous & Dilapidated Committee will meet November 1 to discuss the purchase of 301 N. Jefferson Way (northwest corner of Hwy 65 and Boston Ave). A recommendation will be brought to council on November 21.

11. LABOR NEGOTIATIONS: The Local Laborers #353 rescheduled their opening proposal meeting from October 19 to October 28 for both the council and trustees.

News Items - October 17, 2011

2011-10-14T15:45:00.000-05:00

1. VISION IOWA: Mark Vickroy and I attended the Vision Iowa meeting in Sioux City on October 12. Mark presented additional information (see packet) about the city’s private funding but the board was insistent that additional fundraising be part of the funding.

The committee will meet and discuss options in the next couple weeks.

2. MCVAY TRAIL: In the packet is an erosion repair report from V&K’s Forrest Aldrich. I have asked Finance Director Jean Furler to place it in the Storm Water Utility budget.

FYI—One of the areas involves the High School’s storm water drain from the parking lot. I forwarded the report to Building/Grounds Director Rick Branson for his review.

3. SIMPSON PARKING: In the packet is a letter from Simpson’s Ken Birkenholtz requesting Simpson be allowed to asphalt a portion of the parking on C Street adjacent to the Kent Center (see concept drawing). Staff has reviewed and will authorize the temporary asphalt.

4. SOUTH Y UPDATE: Chuck has scheduled Tuesday, October 18th for a final walk through with the engineer and contractor to develop a punch list of items needed to be completed or repaired.

5. STORM WATER PROJECT UPDATE: All three areas, Easton Park, South Buxton and West Iowa Avenue have been completed. Final restoration of properties (sod) should begin within the next couple of weeks.

6. ACCOMPLISHMENTS: In the packet are city accomplishments over the last 10 years.

7. STORM SHELTERS: P&Z discussed the addition of storm shelters for single and multi-family dwellings at their October 11 meeting (see minutes) and voted to take no action. Community Development Director surveyed 12 cities and found none that requires shelters.

8. ELECTRIC FRANCHISE: When reviewing the recently adopted ordinance, MidAmerican reps noted a couple text issues. There may be a slight change in the wording (involves dates) that will be presented to council in a few weeks.

9. SLUDGE HAULING: The contractor is at our plant and started the sludge hauling process. Supt Dan Miers anticipates over 1 million gallons will be hauled in the next 3 weeks (weather permitting).

10. ELECTION: In your packet is a letter from Darwin Curl stating he will be withdrawing from the race. His name will remain on the ballot.

News Items - October 3, 2011

2011-09-30T15:49:00.000-05:00

1. COMMITTEE AGENDA ITEMS: We will have a big line-up of issues in the next 2-3 months. The tentative agendas follow:

• Sewer and Street Capital Budgets—October
• Goals/Priorities—October
• Fire Bay expansion—October
• Downtown Incentive Program ends December 31, ’11; consider extension and financing issues-October
• Square Streetscape design options—October
• General Fund Capital Budget—November
• Gas franchise vs. taxes to pay annual $140,000 Aerial Truck debt payment—November
• Wellness program enhancements-November

2. VISION IOWA: The next meeting is October 12 in Sioux City and we plan to have representation there.

3. HWY 65/69: We have asked IDOT to review the re-grade (addresses different levels of the north and southbound lanes) of Hwy 65/69 north of Hillcrest to the car dealerships. More information will be presented to council in the next few weeks when IDOT responds. A speed limit review has also been requested.

4. SOUTH Y STREET LIGHTS: Chuck Burgin has been working with General Manager Todd Kielkopf who indicated that our Electric Utility can install the lights on South Y for about $34,000. The cost of the lighting will then be charged to the city as part of the total lighting bill that is paid annually.

The initial understanding was that MidAmerican Energy could only provide the lights/electricity since it is their territory.

A recommendation will be placed on the October 17 agenda as more detail is worked out.

5. PAPERLESS SOFTWARE: Information Technology Manager Kurt Ripperger reports iPad quotes are in and favorable. They will be here in about two weeks.

The software should be installed early next week since tests on the remote connection with the company have passed. Staff training will take another 4-5 weeks after software installation.

Kurt anticipates the entire system will be functional by the end of November.

iPad training for elected officials will be scheduled after the units are configured.

6. WAYFINDING SIGNS: IDOT indicated the proposed Way-Finding signs required some changes including colors, warranty and reflective materials. There is an additional cost of $2,900 which I authorized. The concepts have been returned to Shive-Hattery for revisions and will be provided to elected officials when available.

7. WELLNESS PROGRAM: In an effort to maintain or reduce health insurance claims, the insurance committee is working on enhancements to the city’s wellness program. Enhancements discussed include fitness center assistance for 12 months (currently 9), flu shots, blood screen report/follow-up, pre-diabetes/diabetes counseling, etc. A presentation will be provided by the committee at the November committee meeting.

8. NORTH E SHARED SERVICE: Supt Dan Miers met with the property owners in the 800 Blk of N E St to discuss a shared sewer service (see map) that was discovered during I&I Program testing. Dan provided a cost breakdown of the project including city and owner share. Total project is estimated at $32,726 with the owners paying about $33,000 ($6,500 ea). All owners indicated a desire to proceed.

Dan recommends the project be conducted thru the I&I Phase 2 (change order) with Visu Sewer. A recommendation will be brought to council on October 17.

9. INTERN: Intern Chelsea Fulton was hired as the new city administrator of Griswold, Iowa and will start on October 10. There is no question her internship with the City of Indianola helped her gain employment. Congratulations to Chelsea and we wish her the best!

10. COUNTY/CITY ROADS: Dean Yordi, Jerry Kelley, Jason White, Chuck Burgin and I are scheduling a meeting the week of October 10 to further discuss joint road projects.

11. DAMAGE RECOVERY: Efforts by Park Superintendent Mike Bowlin, and Risk Manager RoxAnne Hunerdosse, resulted in $500 damage reimbursement from IDOT resulting from a snowplow damage to curbing at Pickard Park last winter.

12. BULLET-PROOF VEST GRANT: The Police Department once again received funding from the US Department of Justice for the Bullet-Proof Vest grant program. This week we received $1,662.50 (50% of the cost) to help off-set the expense of new vests for our officers. Vests are purchased for new officers and replaced on a rotational basis for current officers. Each vest cost $675.

13. STORM & DRAINAGE IMPROVEMENTS: In your packet is a list and map from Veenstra and Kimm showing proposed storm and drainage improvements in the city. Note that not all sites have been reviewed for cost estimates. However, this information will be prepared for an improvement project next spring funded by the Storm Water Utility.

14. ROBERT HAWKINS: Returned to active employment with the Police Department on Sept. 30th after serving 20 months of active duty in the US Army. Welcome Rob and thank you for your military service.

News Items - September 26, 2011

2011-09-23T16:19:00.001-05:00

1. NEXT MEETING: The next council meeting is October 3 at 6:00 pm.

2. WELLNESS CENTER: Vernon Delpasce and I have begun discussions on the owner/operator agreement. We anticipate the document to be complete by end of October and presented to council in November.

3. J/K REALIGNMENT: Community Development Director Chuck Burgin reports the following:

1. Currently soliciting quotes for an appraisal review. Federal Highway requires a review of the original appraisal
2. Contacted Libby Weilenga of IDOT District 5 to confirm the environmental status of the project. DeeAnn Newell of National Environmental Policy Act (NEPA) will be contacted for compliance.
3. Archaeological and historic surveys will need to be completed

These items need to be cleared prior to making an official offer to purchase the property. Also, Chuck suggests hiring V&K (they’ve done all the preliminary work thus far) to start preliminary design concepts. V&K has experience with Federally Funded projects.

4. ISA: P&R Director Glen Cowan reports the Indianola Sports Association had a challenging summer and that Rec Supt Doug Bylund spent a lot of time helping the leagues. There will be a meeting in the next couple weeks to discuss next season’s operations.

5. SOUTH Y REPORT: The street has been open for a week. The damaged driveway panels in front of the townhomes have been removed and replaced. The seeding contractor has not shown, and as September 23, 2011 allowable working days of 60 ended on Wednesday, September 21, 2011.

6. FY 10/11 BUDGET: In the packet is the August budget report showing departmental budget figures. Revenues are at about 12.3% (tax payments are due in October) and expenses about 16.9%.

7. GENERATOR: At around 7:00 AM this morning the Sewer Department received multiple alarms at the south plant lift station. Staff investigated and found phase loss in the incoming power. Dan Miers called IMU to investigate further. They arrived at the time the new generator transfer switch exploded.

Dan determined that the Onan transfer switch failed and also found the Westinghouse transformer switch will not trip. JETCO, Neuvirth and IMU installed temporary power to the station. The transfer switch is still under warranty and Dan ordered a new transformer switch ($5,700) to replace the old one.

Our thanks to Bob Miller and his staff for their quick response and excellent service!!

8. I&I: During extreme rain events in June of this year, city staff received reports of an excessive number of basement backups along N 8th Street from E Euclid to E Girard Avenue (see map). After the rain events, Dan Miers instructed staff to televise the sewer mains in the 500 block of E Iowa Ave to the intersection of E Euclid and N 8th St. They found several Inflow and Infiltration issues with the sewer mains and sewer services.

Staff reviewed the videos from 2002 and could not see the I&I issues when inspected in June of 2011. The rain event amplified the I&I conditions that were not visible in 2002. Dan asked V&K Engineers to include lining 6 segments of sewer main, 30 lateral launches and 16 T-liners to Phase 2 of the I&I Project. The good news is that staff already deleted 71 T-lines from the project so there will be little cost impact.

Dan will be contacting the property owners and hold a neighborhood meeting to explain what the city discovered. Dan expects to find several I&I issues with the sewer services and will be explaining that they will be responsible for any additional I&I issues that are discovered during lateral launches.

9. COUNCIL: For your information, the following is a list of candidates for the November election.

1st Ward 3rd Ward At Large
Randy Gathers Shirley Clark Darwin Curl Jr.
John Parker Jr. Eric Mathieu Greg Marchant
Mark Vickroy

10. HWY 65/69 TRAFFIC: Chief Bonnett, Ken Bresnan and I met with IDOT’s Jim Armstrong to discuss traffic concerns related to Theisen’s opening. Jim will explore options and report back. Chief Bonnett intends to have two officers on site during the grand opening.

News Items September 19, 2011

2011-09-16T16:01:00.001-05:00

1. WELLNESS CENTER: Our second meeting with the Vision Iowa Board was held on September 14 and it went well. Ken presented a revised budget (based on elected official, committee and citizen input) that included the walking track and a racquetball court. The $2.5 million request was lowered to $1 million to show actual need and be more inline with VI resources. There are nearly $12 million in applications and around $3.5-$4 million in available funds. Nearly $2 million in applications was forwarded to the negotiation stage by the Board on the 14th.

2. I&I CHANGE ORDER: Supt Dan Miers and V&K Engineers Forrest Aldrich and Rebecca Ford have been working with Visu Sewer on changes to the Phase 2 Project that will amount to about $112,000. Total contract amount is currently $4,185,979.00.

The C/O is the result of a 3-1/2 hour meeting between Becky, Dan, Forrest and the contractor on August 31st. The contractor was originally asking $227,524 before Becky and Dan negotiated the cost to the $112,000.

The changes are described by location/purpose in the V&K recommendation. Some repairs are for fixing a shared service while the majority is due to changes in sewer conditions (worse) compared to what was originally televised (several years ago). Becky, Dan and Forrest reviewed the original TV tape during design and the new TV tape for the repair. The difference is remarkable in some instances. It is not known why the sewer deteriorated so quickly in these locations but a guess is that the wet weather this spring surcharged some of the sewers and they couldn't take the strain. The rest is for miscellaneous odds and ends discovered during excavation.

Most of the entire Phase II has now been televised for repairs and most of the excavation work is completed, so we do not expect any more change orders of this magnitude.

3. RECYCLING PROPOSALS: On August 3, 2011 Diana Bowlin received recycling proposals for the next 3-5 years (see packet) indicating McCoy Sanitation as the low bid. However, McCoy’s recently sold to Waste Management.

I met with WM’s Brian Neppl and Dave Massey to discuss the transition and McCoy’s and recycling proposals. They are willing to honor the current (bin) option of $2.75/month and are considering a reduction to their cart system.

Based on the healthy financial condition of the Recycling Fund, and, the fact that the single-stream cart recycling option is becoming more accepted in the metro area, the recommendation is to accept the cart recycling option. Keep in mind that eventually the bin system will be obsolete and a change to carts will be inevitable. The 96 gallon carts would be provided to residents and picked up every two weeks compared to once/week under the bin program. WM also indicates participation increases with the cart system.

This will be placed on the October 3 council agenda.

4. STORM WATER FUNDING: Chuck Burgin, Jean Furler, Dan Miers and I had a meeting with reps from IDNR regarding a new program that will help fund Water Resource Restoration projects using interest paid (by cities) on their Sanitary Sewer improvements using the State Revolving Loan Fund. The city council has budgeted around $6 million for sewer plant improvements that will be constructed in 2013 (plans are being developed now) so the 3% interest on that project can be used for storm water improvement projects including permeable paving, drainage way improvements, water gardens and other projects that limit storm water freely flowing into a drainage way.

More information about the project will be available in a couple weeks when we plan to meet again. And, it will be placed on a future council study agenda.

5. EMPLOYEE BREAKFAST: Up to a year or so ago the council and trustees held an employee breakfast as a meet and greet and show of appreciation for the fine work performed by our employees. After discussion with Todd Kielkopf, we are scheduling October 27 from 7:00 am to 8:30 am for the breakfast that will be held at the Activity Center. Elected officials are asked to attend to help serve and meet employees. Mark your calendars.

6. THE VILLAGE: The Village will be celebrating their 20th anniversary on Friday, September 30 from 2:00-4:00 pm in the Heritage Room in the Maple Crest Building. The retirement/assisted living center have been a great corporate citizen of Indianola.

7. SOUTH Y PAVING UPDATE: South “Y” is open to the traffic, 90% of the sidewalks have been poured and restoration will begin next week. Chuck has met with the representative of the townhomes, to discuss detour damage and will be corrected. The damage was minimal and repairs will begin next week.

8. NO PARKING: I have received an informal request from a farmer to place no parking on South “Y” Street. He stated it is very difficult to get his large machinery through to his farm land. I have asked Steve Bonnett to review and make a recommendation.

9. TAXES: In your packet are the general fund and debt service tax distribution at a 100.35% and 100.39%. This is good news.

News Items - September 6, 2011

2011-09-02T16:27:00.001-05:00

1. SEPTEMBER 12 COMMITTEE: The tentative agenda includes the joint labor negotiation meeting with the trustees, C Street report from V&K, goals/priorities. Other items that will be discussed in the October/November meetings include gas franchise fee for ladder truck purchase, Downtown Square Incentive program, Square streetscape discussion, Fire Dept bay expansion, office building purchase.

2. P&R PRESENTATION: The P&R Commission has invited elected officials to attend a presentation by Dr. John Crompton about the benefits of parks and recreation in a community. The session will be held in the Training Room (basement of city hall) at 5:00 pm on September 14.

3. JOINT MEETING: Labor Negotiations Consultant Jim Hanks will meet on September 12 in closed session with the council/trustees to discuss the upcoming labor negotiations. The current contracts expire June 30, 2012.

4. VISION IOWA: The next Vision Iowa Board meeting is September 14 and Indianola will update its $2.5 million application/presentation from August 10. VI’s Alaina Santizo reports there is about $3.2 million (possibly more due to additional casino revenues) in FY 12 and about $15-$18 million in applications. Competition will be strong.

5. CUSTOMER APPRECIATION: The Municipal Utility will hold its annual customer appreciation event on September 15 from 11:30 am to 1:30 pm at 110 South Buxton. There will be information about energy efficiency, fiber, underground conversion and water quality.

6. BRUSH FACILITY: RoxAnne Hunerdosse reports mulching at the facility will be conducted this fall due to the large volume of brush collected from storm damage this year. Street Supt Ed Yando solicited quotes and received two from qualified vendors including Chamness Technology ($5,350) and JC's Services - $4,800. Staff authorized JC's Services due to price and quality of finished product.

Residents continue to use the mulch for home use thereby eliminating a removal or hauling charge for the city.

7. SOUTH Y PAVING: The main line paving has been completed. All the driveway approaches on the west side of “Y” Street are being graded, framed and paved on Friday, September 2, 2011.

8. STORM SEWER PROJECT: West Iowa culvert extension has begun and will be completed next week. As well as grading of the detention pond. Street repairs for both West Boston and South Buxton are completed and open to traffic.

9. MC COY SANITATION: Jeff Mc Coy informed us Friday morning that McCoy Sanitation has sold to Waste Management. Will keep you posted.

10. AMBULANCE: Sarah Palin is hosting a political event on September 3 at the Balloon Field from 11:00 a.m. to 1:00 p.m. The Fire Department has put an additional ambulance in service. Brian Seymour has billed them $450 to help cover the cost associated with covering the event. Along with the additional ambulance, the fire department will have two people roaming the grounds to provide first aid.

11. AERIAL UPDATE: Brian Seymour reports the specs went out to the two companies yesterday (Thursday, September 1) and are to be returned on September 16th @ 3pm for bid opening. Brian has talked to both companies and they currently see no problem with getting this completed. After the opening we will review the specs for compliance and forward information to you and the council.

News Items August 29, 2011

2011-08-26T14:43:00.001-05:00

1. NEXT MEETING: The next council meeting is September 6 at 6:00 pm.

2. JOINT MEETING: Council will meet with the trustees on September 12 at 6:00 pm to discuss upcoming labor negotiations for FY beginning July 1, 2012. One question is who to use as the city’s negotiator. Jim Hanks of the Ahlers Firm has been our negotiator since 2003.

FYI—The current labor contract is in your packet and I suggest you review it for potential changes.

3. SOUTH Y PAVING: The contractor started paving on Thursday, August 25 and completed 1,475’. Weather permitting, they are hoping to pave the remainder of the street within two days.

4. STORM SEWER PROJECTS: The Underground Company is working on final grading at the West and East Candle Ridge Ponds, and starting tree removal and initial grading work at Iowa for the construction of the headwall.

5. SIMPSON HOMECOMING: Simpson’s Homecoming is October 8 and they have applied for a noise permit for a band playing in the Hillman Hall parking lot (C St at Clinton) from 11:00 am to 1:00 pm and 4:30 pm to 6:00 pm. Chief Steve Bonnett approved the permit as no complaints were received last year.

6. SOAP BOX DERBY: There is a group in the community researching the possibility of hosting a Soap Box Derby race in Indianola (possibly) next July. They are looking at potential streets and will talk to residents about blocking their street for one day. We are also checking. A request will be brought to council in the next several weeks once details have been worked out.

7. WAL MART SIGNAL: Finance Director Jean Furler reports the IDOT approved Urban Systems Traffic Engineering Program funds for the traffic signal detector loops at Highway 65/69 and Apple Drive (Wal-Mart). Council approved the $13,000 expense on May 16 and USTEP will pay about $7,300 of the cost. The project will be complete by the end of September.

8. RECYCLING: City Clerk Diana Bowlin received quotes on August 3 from three haulers to provide recycling service for calendar years 12, 13 and 14. McCoy is the apparent low quote and if the current bins are maintained, the monthly cost will remain at $2.75 for residential customers. However, if we switch to the 96-gallon toters, the monthly cost would rise to $3.85 for residential customers. The additional cost is due to purchasing the new toters.

9. PALIN EVENT: Sara Palin is hosting a political event on September 3 at the Balloon Field from 11:00 am to 1:00 pm and our Police/Fire Depts are preparing for a potential of up to 15,000 visitors. They are working with organizers, County Sheriff’s Dept and State Troopers.

10. HOMECOMING PARADE: The annual Homecoming Parade will be held on September 8 from 5:30 – 7:00 p.m.

11. BIMONTHLY UPDATE: Staff is currently looking at combining the bimonthly update and biannual activity guide into a quarterly magazine style publication. Combining the two publications would result in more pages of content being distributed to the public on annual basis for the same amount of expenditures. In addition, Park and Recreation would be able to promote their activities twice as often as they do now. The issues would be set up as seasonal issues (winter, spring, summer, and fall) and would be based on a similar format that West Des Moines is currently using for their city publication. Staff is planning on bringing a recommendation to a September meeting.

News Items - 08-22-11

2011-08-19T15:45:00.000-05:00

NEWS ITEMS

TO: Mayor and Council
FROM: Tim
DATE: August 18, 2011

1. NEXT MEETING: The next council meeting is Tuesday September 6 at 6:00 pm due to Labor Day on the 5th.

2. SPECIAL MEETING: There will be a special council meeting in the council chambers Monday August 22 at 4:00 pm for final consideration of the ordinance re-districting wards and establishing precincts as required by Iowa Code 42.4.

3. WELLNESS CENTER: Seven project manager proposals were reviewed by the subcommittee (Chuck Burgin, Vicky Foresman, John Sirianni, Mike Teigland and myself) on the 17th. While all were very capable, they were narrowed to Ball Team, Hansen Company and Story Construction. Interviews will take place on August 30 and a recommendation presented to council on September 6.

4. COMP PLAN UPDATE: Indianola’s “draft” Comprehensive Plan Update can be viewed on the web site at: indianolaiowa.gov under the “I Want To” tab and “View the Comp Plan”.

5. CITY/COUNTY PAVING: Community Development Director Chuck Burgin and I met with County Supervisor Dean Yordi and IDA Executive Director Jerry Kelley on the 17th to begin dialogue on potential joint projects. Dean reported that the county will review their capital plan in the next several weeks.

I will contact Dean the first of October to continue discussions. Depending on progress and potential projects, a recommendation will be brought to council in our 5-year Capital Plan.

6. SOUTH Y: The sub grading is estimated at 95% complete as of August 19. Weather permitting, finish trim and paving main line should be completed Friday August 26.

Liquidated damages are $600/day and there are 60 working days (excludes weekends and rain days). 41.5 working days have been used thus far.

MidAmerican Energy serves South Y and will install the 8 street lights for $38,454 and charge $11.27/light/month forever. However, the city can pay $26.25/light/ month indefinitely with no initial payment for the infrastructure. When calculating interest on $38,454, the payback would take 34 years if paying the $26.25/light/month. A recommendation will be on the September 6 agenda.

7. JOINT COUNCIL/TRUSTEES: Another reminder of the joint council/trustee meeting on September 12 to discuss upcoming labor negotiations (see packet for union contract) and items of mutual interest.

8. WAY-FINDING SIGNS: Glen Cowan submitted the signage plan to the IDOT and they indicated some problems with one of the colors, a few places listed on some of the signs, straight forward arrows, and lettering font. The committee will meet with Shive Hattery to discuss how to address the IDOT comments/issues. The signs will be ordered once DOT gives their approval.

9. BRUSH: The Street Dept picked up brush from around 125 homes due to the August 6-7 & 11th storms. Our thanks to the crew!!

10. LIABILITY CLAIMS: Three claims have been submitted along with a fourth inquiry regarding the August 8th incident when a tree branch fell on an electric line at Iowa and “E” Street. When the branch fell it acted as a conductor between the 13.2 Kv and 4 Kv circuits and raised the voltage on the 4 kv system. The resulting power surge damaged electrical appliances in neighborhood homes.

This is a primary reason the Board of Trustees continue to invest in the underground conversion project and the on-going tree trimming program.

The Iowa Community Insurance Pool is not finding Electric Department negligence or liability.

11. STORMWATER REPAIRS: To date, all pipe on E. Euclid, E. Girard, S. Buxton and W. Boston has been completed. The contractor intends to start the W. Iowa area next week. Streets, driveways and sidewalks are completed on Euclid and Girard, and a portion on Boston. Grading of drainage areas and detention ponds still need to be completed. The project appears to be on schedule with minimal changes.

12. UTILITY BILLING: Billing Clerk Lindsey Offenburger reports 204 customers receive their bill online and 1329 are registered to pay online. The numbers are growing but we are working to get more online bills to reduce paper and postage.

13. MEMORIAL POOL: Recreation Superintendent Doug Bylund has compared the expensed and revenues from January – August of this year and 2010.

Revenues Expenses
2011: $157,756.82 2011: $141,829.46
2010: $159,125.32 2010: $150,498.26

The revenues are only through August 17, and there is still 9 days the pool will be open which gives potential for increased revenue.

News Items August 15, 2011

2011-08-12T14:47:00.001-05:00

1. 15th STREET: Steve Bonnett and Brian Seymour have approved temporary parking on the west side of 15th Street on August 19 for the Indianola Community School’s first football game. They are unable to use Simpson since it is still under construction.

2. SIDEWALK PROGRAM: According to Community Development Office Manager Mindi Robinson, 90 sidewalk letters were mailed on the 11th to advise homeowners that a contractor has been hired to complete the necessary repairs. The letter also provides their cost. May Construction Company is the low bid contractor and will begin work no sooner than August 29. Homeowners who complete their sidewalk repairs prior to that date will not be charged by the city.

3. TIF Committee: A committee comprised of Pam Pepper, Grant Johnson, Mike Coppess and Jean Furler is meeting August 23 to review the three city urban renewal areas. A report will be brought to the September committee meeting.

4. Fire Bays: At the last committee meeting a question was asked regarding how much additional space would be added for just adding bays. Brian indicated an additional 3,000 sq. ft. would be added to the current 5,486’ now. Also, Mike Allen of Shive-Hattery indicates there would NOT be a reduction in costs due to past improvements.

August 1, 2011 News Items

2011-07-29T16:17:00.001-05:00

NEWS ITEMS

TO: Mayor and Council
FROM: Tim
DATE: July 28, 2011

1. WELLNESS CENTER: Seven project manager proposals were received on July 27 and a sub-committee will review and narrow the list to present to the full committee on August 18. Interviews will take place in late August and a recommendation presented to council in September.

Also, we have been invited formally by Vision Iowa staff to make a presentation to the Board on August 10 regarding our $2.5 million grant application.

2. GIRARD STORM SEWER: The Storm Water Improvement Project begins at the detention ponds and works south (see map). However, I received a call from an adjacent property owner asking if we could extend the project north (to Iowa Avenue) by removing the brush and installing a small drainage tile. This concept was discussed several years ago but not all neighbors approved so it was dropped.

I have asked Forrest Aldrich to get a quote (change order) from Underground to provide the additional work and will bring a recommendation to council.

3. W HWY 92 SEWER: A meeting was held on July 27 to discuss property owner payment options for the new sewer extending from Y Street east 1,425 feet (see map). Two property owners attended (9 are affected).

The project has been planned as a “connect fee” (pay only when connecting to the sewer) but a special assessment option will be offered as well for those who prefer to pay (begin immediately) over 15 years.

Project acceptance will be placed on the August 15 agenda with an assessment schedule for council consideration. The connect fee ordinance will be on the agenda as well.

4. J/K RE ALIGNMENT: The $181,000 appraisal for property affected by the proposed re-alignment has to be “re-evaluated” according to IDOT policy. Community Development Director Chuck Burgin is getting quotes. When using IDOT funds there are additional steps/procedures the city must pursue.

The function and purpose of the review is to:
1. Protect the interests of the public
2. Protect the interests of the property owner
3. Provide an approved estimate of just compensation
4. Provide consistency of values
5. Maintain a high quality appraisal product

5. SOUTH Y: The Alliance Paving Company could begin paving on August 4 or 5 weather permitting. August 8 is their second option. Chuck Burgin met with the west side (see letter) residents and indicated east-side access options during paving. Access will be limited for 48-72 hours.

6. POOL: Rec Supt Doug Byland reports the heat is an advantage for pool attendance as well as not needing to heat the water for the last 3 weeks.

Through July 26, pool revenues averaged $770 for daily admissions compared to $528 in May and June. More admission revenue was collected thru July 27 than was collected the entire 41 days of May and June. However, since year-round school started at Irving, admissions dropped over the past week:

July 21-26: $723 average
July 15-20: $964 average

Those numbers show exactly a drop of 25% which coincides with 1/4 of the elementary kids now in school during the day.

7. C SPAN CAMPAIGN BUS: On August 10 from 11:30 am to 1:40 pm C-SPAN will park their 45’ bus on the south side of Salem just east of Crouses to allow political input. The bus interior is equipped with state-of-the art digital media technology and visitors will be encouraged to use the devices. Mediacom is the host for C-SPAN’s visit.

Steve Bonnett, Brian Seymour and Ed Yando have all been apprised and are ok with the concept.

8. P&R PRESENTATION: The P&R presentation will be delayed until September according to Director Glen Cowan.

9. SIDEWALK REPAIRS: The Community Development Dept sent RFP’s to 4 contractors to repair sidewalks that property owners have yet to repair themselves. The process of inspecting and repairing sidewalks is undertaken about every 2-3 years to maintain safety and minimize liability.

Property owners are given 30 days notice (letters were sent on June 27 with repairs to be made by July 27) and then the city hires a contractor (low bid) to make repairs. Costs are then placed as liens on the property.

A contractor recommendation will be brought to council in September.

10. HORTICULTURIST: As of Friday morning, 16 applications have been received. Mike Bowlin, Glen Cowan, and RoxAnne Hunerdosse will screen and interview candidates in the next couple weeks. They are anticipating a late August, early September start date so a recommendation will be brought accordingly.

News Items - July 25, 2011

2011-07-22T14:06:00.000-05:00

1. NEXT MEETING: The next council meeting is August 1 at 6:00 pm.

2. BUDGET: In the packet is a budget summary for FY 10/11 that ended June 30. All departments were under budget and the Directors are to be commended for a job well done!!

3. ELECTRICITY USE: A new July peak of 32.6MW was set on Monday (old one of 31.4MW). The extended nature of the heat wave (both number of days and hours per day) spreads out the cost (higher demand charge) over additional kWh sales for the month.

4. WELLNESS CENTER: Project manager rfp’s will be received thru Wednesday the 27th. The committee will narrow them to 3-5 and interview in early to mid-august.

A recommendation will then be provided to council in September.

5. LABOR NEGOTIATIONS: This is the third and final year of the contract with our union so negotiations will begin this fall. The council and trustees can meet September 12 (closed session) to discuss the current contract and upcoming negotiations.

6. BIKE NITE: Resident Tim Paterson asked to be on the August 1 agenda (see request) to discuss the event and related noise.

7. TAX REVENUES: June receipts show collections at just over 100% for FY ended June 30, 2011. Good news!

8. W HWY 92 SEWER: An informational meeting with property owners on Hwy 92 West will be held July 27 at 4:00 p.m. in the council chambers to discuss connect fee/voluntary assessment payment options.

9. SIDEWALK PROJECT: The Community Development Department will be re-evaluating all properties that received a sidewalk repair letter in the next week and soliciting bids from local contractors for repairs. 200 sidewalk letters were mailed and 45 have been confirmed repaired.

After inspection, the department assumes many more will have been repaired, reducing the number of repairs the contractor will have to fix.

10. WEED COMPLAINTS: The Community Development Department has received 51 tall weed complaints this year.

News Items - July 18, 2011

2011-07-15T15:32:00.001-05:00

1. MEMORIAL POOL: Unfortunately, the weather once again has not cooperated with our pool season so far. We closed early many days due to storms and cold in late May and early June.

Overall the fiscal year revenues were down $9,476 from budgeted and the expenses were down $3,080.

Season Pass Sales for the last 3 years through July 12 are shown below:

2011 - 700 passes, $67,172 (236 individual & 464 family)
2010 - 656 passes, $64,349 (214 individual & 442 family)
2009 - 725 passes, $71,290 (239 individual & 486 family)

May/June revenues from 2009, 2010 and 2011 are shown below:

2011 - $90,498
2010 - $100,485
2009 - $104,218

2. PARTY IN THE PARK: The Indianola Park Friends will host their first annual Party in the Park Saturday, August 6 at Buxton Park. They will unveil the Lyman Whitaker Wind Sculptures in addition to music, refreshments and lots of fun. The unveiling is at 2:00 pm.

3. CAPITAL PROJECT REPORTS: Per a suggestion made by Shirley Clark and Utility Billing/Payroll Clerk Lindsey Offenburger, Information Technology Kurt Ripperger placed a link on the city’s web site (www.cityofindianola.gov) where citizens can get updates about capital projects. Kurt added a "View Project Reports" page under the "I Want to" tab on the website. It will provide easy access for citizens. Thanks Shirley, Lindsey and thanks Kurt!!

4. D&D PROPERTY: An offer was submitted for 302 W 2nd Ave. City staff is working with the potential buyer and a recommendation will be brought to council on August 1. The city spent about $38,000 for the lot and building removal.

News Items - July 11, 2011

2011-07-08T15:07:00.000-05:00

1. PRESCRIPTION DRUG DISCOUNT: At the July 5 meeting, council approved National League of Cities membership and one of the membership benefits is a prescription drug discount for residents that do not have insurance, or, for drugs that are not covered by insurance. The city’s membership is effective August 1 and the prescription drug program will take 6-8 weeks to set up.

There will be no residency requirement and therefore no need for identity verification. The NLC prescription drug cards can be picked up at city hall and taken to local pharmacies where they will provide a 20% to 25% discount.

2. WEST HWY 92 SEWER: The Sanitary Sewer Project will be offered to property owners as a “connect fee” where no payment is required until there is an actual connection to the sewer (2 years, 5 years, 10 years?). A 5% interest rate will be recommended that will compound until the connection is made and the fee is paid.

However, an assessment option will be offered that requires 10 (can be up to 15) annual payments at 4% interest. This option is provided to encourage property owners to begin payment so the city does not carry the debt load indefinitely.

Connect fees/assessments will be about $11,500/acre compared to the original engineer’s estimate of $16,000/acre.

3. SANITARY SEWER JET/VAC TRUCK: Supt Dan Miers received two quotes to replace the 1995 Jet/Vac Truck used to clean/televise sanitary sewer mains. The low quote with trade is $306,245 ($300,000 is budgeted) from Trans Iowa Equipment. Dan will present a recommendation at the July 18 meeting.

4. INDIANOLA READYMIX: Snyder and Associates recommends the Readymix property be zoned low density (single family) residential as part of the Comprehensive Plan. It is currently industrial. The area residents will resume their rezoning request after the Comp Plan is approved by council in August.

5. TROPICAL SNOW: The time period for no future sales and removing the building has passed. At this time sales have ceased. John Hoyman has been asked to review what options are available to have the building removed.

6. WELLNESS CENTER: Project manager RFP’s were sent to nine firms and will be received until July 27. The committee and SVPA will interview candidates in August and a recommendation presented to council in September.

News Items 06-27-11

2011-06-24T15:35:00.001-05:00

1. NEXT MEETING: The next council meeting is Tuesday July 5 at 6:00 pm.

2. JULY 4 CELEBRATION: Festivities begin for the ALL AMERICAN CELEBRATION on Monday, July 4 at 9:00 am till noon at Pickard Park. There will be a Carousel Theater presentation of “1776” at 2:00 pm in the High School Auditorium and then more activities at the Balloon Field from 5:00 pm to 10:30 pm. More information can be found at www.Indianola4thofJuly.org.

3. STORM WATER: The Sewer Dept is televising East Iowa Avenue mains upstream from the 8th & Franklin neighborhood and finding many services still running clear water. This area was tested and corrected in 2003 but problems are occurring.

These properties will receive notices to repair their infiltration as they would be contributing to the downstream backups around 8th and Franklin.

FYI—There are flooding problems on E Iowa Ave (see letter) that the city will try to relieve with silt removal of a drainage way and possible enlargement of a culvert under the McVey Trail. However, the culvert will be reviewed by V&K to ensure the problem is not relocated downstream. This area has had flooding issues for many, many years regardless of previous attempts to mitigate them.

4. SIDEWALKS: The intern in the Community Development Dept completed the sidewalk inspection this week. 210 sidewalk repair (includes 10 on the square) letters and 378 tree trimming letters will be sent on Monday to property owners.

FYI—The city performs a sidewalk inspection about every 2 years for safety and liability reasons. Typically at the end of the season the city bids the repairs that owners have failed to do.

5. NATIONAL LEAGUE OF CITIES: Intern Chelsea Fulton researched a prescription drug program sponsored by the National League of Cities that provides a 20% discount for citizens that do not have prescription drug insurance. The annual NLC membership fee is about $1,400 and the potential savings to residents is projected at $2,400/year.

Chelsea will present a recommendation to council on July 5.

6. I&I: Finance Director Jean Furler reports the city has spent $4.285 million for the Infiltration/Inflow Program and the same amount has been either received or requested from the State Revolving Loan Fund.

FYI—Supt Dan Miers and City Attorney John Hoyman are preparing letters for 24 property owners who have failed to repair their I&I issue after the two-year notice. The municipal infractions process will begin in mid-July.

7. RE-DISTRICTING: With a new census the city is required to keep wards within a 10% variation in population so every 10 years the boundaries get moved. This year intern Chelsea Fulton is working with Ryan Lafreutz of the Warren County to provide an option or two that will be presented to council in July or August.

8. W EUCLID ASSESSMENTS: In the packet is a Procendo/Bill of Cost from the Iowa Supreme Court showing the total court costs of $3,171.12. The Court assessed 75% ($2,378.34) of the fees to the six property owners and 25% ($792.78) to the city.

9. RECYCLE CONTRACT: The city’s recycle contract with McCoy Sanitation will end December 31, 2011 so City Clerk Diana Bowlin is preparing an RFP to send in June. A recommendation will be brought to council in September.

10. WEB PAGE: Information Technology Manager Kurt Ripperger reports the new web site can provide statistics about visits. Some are provided below:

32,203 visits from 56 countries since April 15, 2011.

31,836 of those visits were from the United States--26,618 from Iowa, 1,003 from Minnesota, 1,003, 593 from Illinois and 590 from California

16,000 were from Indianola; 7,688 from Des Moines, 412 from West Des Moines and 403 from Urbandale

The average Indianola user spent 2 minutes 46 seconds on the site and visited an average of 2.67 pages.

The average of all users was 2 minutes 40 seconds and 2.98 pages translating to 95,686 pages viewed in the last two months.

The main home page was viewed most with 16,513 hits followed by the Library home page with 15,068 hits and Parks & Rec home page with 9,406 hits.

The top non-Library/non-Park & Rec pages viewed were:

Job openings - 1,775
Departments - 1,478
Calendar - 1,255
Fire - 932
"I Want to" tab - 833
Police - 748

9. BALLOON MUSEUM DRAINAGE: The contractor will grade and seed the drainage area given our moderate and weather. However, if it does not take, they’ll return in September to over seed.

10. NARCOTICS ENFORCEMENT GRANT: Chief Steve Bonnett learned this week that the federal grant that funds the Mid Iowa Narcotics Enforcement (MINE) program will end June 30. $30,000 was budgeted for FY 11/12 so the agencies will meet to discuss options and provide a recommendation in July or August.

News Items June 20, 2011

2011-06-17T16:13:00.000-05:00

NEWS ITEMS

TO: Mayor and Council
FROM: Tim
DATE: June 16, 2011

1. HWY 65/69 CORRIDOR STUDY: The powerpoint presentation by Snyder’s Mark Perington on Monday the 13th is in the packet. The study will be on the July 5 agenda for formal council consideration.

2. ELECTRIC FRANCHISE FEE: In the packet is a Resolution Adopting Revenue Purpose Statement from the proposed electric franchise fee. Note that the fee is only for Mid American customers and is consistent with IMU’s payment in lieu of tax.

Ivan Webber (Ahlers Firm) reports condemnation is purely a local decision and there is no particular advantage/disadvantage to allowing MAE to condemn or leaving it to the city. It can be decided when council sets a hearing date on July 5 for July 20.

If removed, the city would have to condemn on behalf of MAE should the need arise. If left in, the city does not have control of that decision.

3. TAX REVENUES: Revenue thru June is just over 100%. Very good news!

4. STORM RECOVERY: About 127 calls were received resulting from last week’s record rain and 117 households had damaged items removed from their parking this week and Thursday the 21st.

Also, two Project Recovery Iowa Teams from the Dept of Human Services went thru the neighborhoods on June 16 and 17 educating residents about counseling, education services and additional assistance. Project Recovery Iowa is funded by a grant from FEMA under the direction of Polk County Health Services.

In the packet is a letter regarding a 4-plex on E Iowa that flooded last week. I advised the owner the city would clean the culverts and drainage ditches to help improve flow.

5. LIBRARY: The Library is getting new carpeting and lighting this summer and the Board set the following schedule:

The Library will be closed completely from August 4-7 (Thursday through Sunday). In addition, should it be necessary, it will close early on Wednesday, August 3 so that the carpet installers can begin removing the carpet. The carpet will not be done by August 7. Additional early closings might be necessary but the hope is that the carpet installer can bring in a crew to work overnight after closing. The work needed to add additional floor outlets in the middle of the building will be done on August 4. Preparatory work will begin on August 2.

During this time the staff will be doing some much needed housecleaning, pulling data cables, packing up desks so that "all systems are go" when it's time to do the staff area, and moving books on bottom shelves for the carpet people.

A question was raised at Monday’s meeting about the size of the Library. It has about 9,800 sq. ft. of finished space.

6. STREET WIDTH: Building Inspector Rich Parker surveyed metro cities for the minimum width of their residential streets and found the following:

• Des Moines – 26’
• Clive – 26’
• West Des Moines – 26’
• Waukee – 25’
• Newton – 26’

7. AMBULANCE: 3 bids were received on the 17th to replace the 2000 with 133,700 miles. $160,000 is budgeted for FY 11/12 and the low was $152,497.00. Chief Brian Seymour is reviewing the proposals and will have a recommendation at the July 5 council meeting.

8. MCVAY TRAIL: There is some severe erosion approaching the trail just north of the High School. The record rains in 2010 and 2011 are the cause. V&K’s Forrest Aldrich will tour the trail next week and provide recommendations.

9. HORTICULTURIST: Kathy Nutting submitted her two-week notice and intends to become a minister. She has been with the city since August 1, 2000 and will be missed. We wish her the best!

Glen Cowan and Mike Bowlin are reviewing the job description for possible changes.

10. SOUTH PLANT: Neuvirth Construction has requested a 2 month contract extension due to weather related delays.

The completion date would change from June 17th to August 19th, contingent on when lagoon discharge will start.

The change order will be placed on the July 5 agenda for approval. Dan Miers and V&K’s Becky Ford will recommend approval.

11. ROOF REPLACEMENT: During Phase 3 construction at the South Plant Lift Station, contractors working on the blower building noticed the roof leaking above the electrical panel (see memo). V&K Engineering inspected the roof and recommended replacing it. It is original from 1978. 3 bids were received:

• Central States Roofing – Des Moines - $10,540
• Hedberg & Son Roofing – Des Moines - $9,600
• Superior Roofing – Altoona - $9,650

Dan Miers reviewed the quotes, and recommends accepting Hedberg & Son Roofing for the roof replacement. Funds are budgeted under plant/grounds maintenance so we will proceed with the Hedberg Quote.

News Items June 13, 2011

2011-06-10T15:37:00.000-05:00

1. WELLNESS CENTER: Three architect interviews were conducted by the committee (Ken Bresnan, Chuck Burgin, Vernon Delpasce, Vicky Foresman, Jill Johnson, Todd Kielkopf, John Sirianni, Mike Teigland, Mark Vickroy, Tim Zisoff) on Tuesday the 7th and a firm will be recommended at the June 20 council meeting.

Negotiations/discussions continue on the Summercrest Hills Development Agreement and land purchase agreement.

2. REDISTRICTING: Staff is working on a new city redistricting map based on the new population census number (14,782). The draft map will be brought to council study on July 11.

3. STREET REPLACEMENT PROJECT: Snyder’s Jenifer Croat asked to delay committee discussion of the 2011 replacement project until July 11 when more information will be available.

4. SUMP PUMP DRAINAGE SYSTEM: Community Development Director Chuck Burgin sent RFP’s for sump pump tile drains (in parkings) for W. Euclid, W. Jackson, North “K” and E. Ashland. These tiles are placed in the parkings and property owners connect their sump pumps to them to minimize water issues in the neighborhoods. Storm Water Utility revenues fund these projects that have been very popular with residents.

A recommendation will be on the June 20 Council agenda.

5. WEATHER: The city received around 7” of rain from early Thursday morning thru Friday morning. Consequently many basements had water and/or sewage. The staff did its best to work with home owners.

We received approximately 60 phone calls regarding sewer/water in residential basements. Due to amount of calls, the City of Indianola will be contracting for free curbside pickup of flood and backup damaged items for city residents. Citizens can call City Hall at 961-9410 by noon on Monday, June 13th to be put on the curbside pickup list. Items will need to be placed on the curb no later than 5:00 pm on the 13th.

Actual pickup will begin on the morning of the 14th.

6. TRAFFIC SIGNAL: The signal at 12th and E Hwy 92 (high school) will be modified by the Indianola Schools to accommodate the new driveway entering the Middle School (see map). The signal is primarily a pedestrian crossing now and only goes red (east/west) when the ped crossing button is pushed. The modifications will include loop detectors to call for e/w red when cars are on the north or south legs.

7. STOP SIGN: It came to our attention that a few neighbors were concerned about a southbound stop sign on Fairway at Orchard (council set a hearing date for June 20). After discussing with Tab Bartling and the resident asking for the stop sign, a yield will be recommended instead. The change will be discussed at the June 20 public hearing.

News Items 06-06-11

2011-06-03T15:04:00.000-05:00

1. WELLNESS CENTER: Three architect firms will be interviewed Tuesday the 7th in the council chambers.

2. FY 10/11 BUDGET: In the packet is the May budget report showing departmental budget figures. I am happy to report revenues are at about 97% and expenses about 85%. A job well done by department heads!!

3. UTILITY BILLING: Billing Clerk Lindsey Offenburger reports 162 customers receive their bill online and 1250 pay online. The numbers are growing but we are working to get more online bills to reduce paper and postage.

4. TAX REVENUES: Revenues thru May are 99.35% and slightly ahead of last years total. Good news!

5. SAFETY REPORT: In the packet is the first quarterly safety report.

News Items - May 30, 2011

2011-05-27T15:35:00.000-05:00

1. NEXT MEETING: The next council meeting is June 6.

2. WELLNESS CENTER: The committee will interview 3 architectural firms on June 7. Negotiations will begin shortly after and a recommendation will be presented Tuesday (Monday is a holiday) at the July 5 council meeting.

3. MERCY CLINIC: An appraisal will be available by the end of next week for 108 N Jefferson.

4. D&D: The Dangerous/Dilapidated committee will discuss 200 N Jefferson at their June 2 meeting. A recommendation will be brought to council in June.

5. ANNUAL GARDEN TOUR: A reminder the Chamber’s Annual Garden Tour will be June 11 from 9:00 am to 2:00 pm. They will use the south (city hall) parking lot and have a tent on the east side. Our Centennial Park will be a great starting point for this event!

News Items - May 23, 2011

2011-05-20T15:04:00.001-05:00

1. NEXT MEETING: The next council meeting is June 6.

2. SOUTH Y PAVING: The pre-construction meeting was held Tuesday the 17th. Highlights include:

• Construction is scheduled to begin June 6th, 2011.
• Completion date is August 31, ‘11 (assumes favorable weather)
• A temporary access road located along the east side of South Y Street will be constructed. This access road will eventually extend to West 10th Avenue as work progresses and will have a gross weight limit of 20 tons. Furthermore, speed bumps will be installed along the portion of existing driveway payment being utilized as access.
• As the work progresses, mailboxes along the west side of South Y Street within the project limits will be relocated to the northern access of the townhome located along South Y Street until construction is completed.
• Garbage haulers have been contacted and have made arrangements to provide lighter vehicles for garbage pickup.
• The contractor is to provide 48 hour notification for any utility and or access interruptions. Written notification will be posted on your front door.
• The entire project is scheduled for completion by August 26, 2011, however access to new pavement will take place prior to the completion date.

Letters were sent to property owners on Y and 10th providing the above information.

FYI—Per the May 18, 2011 RH&T, some of the South Y property owners retained Joe Happe to sue the city because of their assessments. The assessments have been reduced 40% resulting from the city’s $160,000 contribution and the $140,000 W 10th access assessment. South Y will be paved as a normal residential street which is 25 ft wide and 7 inches deep.

The current engineer’s contract includes about 20 hours/week for project inspection. Community Development Director Chuck Burgin recommends that be increased to 40 hours/week to minimize potential problems related to construction. Additional cost is $17,500 and will be discussed at the June 6 council meeting. W. Euclid and North “Y” had 40 hours/week inspection.

3. DOWNTOWN INCENTIVE PROGRAM: The program is scheduled to conclude on December 31, 2011 and has been a great success thus far. Below are the buildings that participated in the program and those that are pending. The program will be on a future (July, August, September) council study committee agenda to consider its success and possible extension.

Participants:
• Grant McGraw – 115 N. Howard
• Pro Ad Venture – 110 W. Ashland

Pending:
• Downey Insurance – 112 E. Salem
• Peoples Company – 113 W. Salem
• Mary Donaghy – 124 & 126 W. Ashland
• Linda Hayes – 125 W. Salem
• Canoesport Outfitters – 203 W. Salem

FYI—At the time we developed the incentive program, there was discussion about improving the streetscape (pedestrian amenities, parking, other amenities) on the square as well. Priority 1 was building improvements and priority 2 was improving the public aspect. Since building improvements are well under way, I will be recommending the city move to priority 2 which will involve professional assistance and public input.

4. NATIONAL LEAGUE OF CITIES PRESCRIPTION PROGRAM: The National League of Cities has a prescription drug program that allows member city residents to get a 20% discount on prescription drugs if they are not covered by insurance.

Intern Chelsea Fulton is researching the program and will have a recommendation at a June council meeting. Membership is about $1,300 annually.

5. SOUTH LIFT STATION ROOF: In the packet is a V&K report regarding the roof on the north garage/blower building at the south lift station. Neuvirth Const. installed new controls, electrical panels and CPU's in this building as part of the renovation and unfortunately the roof began leaking above the panel.

Supt Dan Miers is getting quotes from a flat roof contractors and a recommendation will be presented to council in June.

6. SALARY RESOLUTION: In the packet is the annual resolution showing employee salaries for FY 11/12. They are in accordance with the union contract and applied to all staff, and, included in the FY 11/12 approved by council on March 7. It will be placed on the June 20 council agenda (annual approval).

7. AUGUST 22: The P&R Commission would like to schedule August 22 (4th Monday) at 6:00 pm to meet and present information about how P&R impacts a community.

8. WALMART SIGNAL: Finance Director Jean Furler contacted IDOT and the potential for traffic signal loop detector funding is positive. If approved, Urban System Traffic Engineering Program Funds (USTEP) would pay 55% of the construction costs.

9. W EUCLID SEWER REPAIR: Vanderpool Const reports they’ll begin the repair at “U” Street in about two weeks.

10. ELECTRIC FRANCHISE AGREEMENT: At the June 14, 2010 council study meeting council recommended moving forward with an electric franchise agreement with MidAmerican Energy (see map for their Indianola territory). Staff and Ivan Webber have been negotiating the agreement (on and off) for over a year and have an ordinance that is ready for council review. It will be placed on the June 13 council study agenda.

The franchise agreement includes a franchise fee that begins at 2% and increases to 5% over a 4-year period. These percentages will equal the 5% payment in-lieu of taxes provided by our own electric utility.

In the packet is a resolution adopting a revenue purpose for the use of franchise revenues that will also be discussed on June 13.

11. COMMERCIAL PROPERTY: Still no word from the State legislature regarding commercial taxable value.

12. SEWER VAC TRUCK: $300,000 is budgeted for FY 11/12 to replace the Sewer Department’s 1995 Vac Truck. The vehicle is used to clean manholes/mains and is used in the televising process.

Dan found an option through the State of Minnesota to specify and purchase a truck. He’s in the process of drafting the spec for two options and will provide a recommendation in June.

News Items - May 16, 2011

2011-05-13T16:04:00.001-05:00

1. WELLNESS CENTER: Ten architect rfp’s were received on the 12th for the wellness center. A subcommittee (Chuck Burgin, Vicky Foresman, Mike Teigland and I) will review them, narrow to 4-6 and present them to full committee on May 24. The full committee will interview architect firms in early June and a recommendation will be on the July 5 agenda.

2. WEST EUCLID: Total sidewalk assessments were $55,882.32 so a 50% reduction would reduce them by $27,941.16 according to V&K’s Jeremy Enano.

A resolution changing the assessments is being drafted by Eric Boehlert and a recommendation will be on the June 6 council agenda.

In the packet is the May 11 Register Editorial titled “Like it or not, court’s ruling is sound”.

3. AMBULANCE REPLACEMENT: Fire Chief Brian Seymour sent four rfp’s to replace our 12 year-old ambulance that has 135,000 miles. City policy is to replace one of the three ambulances every four years.

This year Brian spec’d a “truck-style” chassis because Ford no longer makes the “van-style”. Chevrolet and Dodge make a van chassis but there are other challenges in addition to being more expensive according to Brian. Brian also reports the truck chassis was cheaper with a 4-wheel drive unit to replace the automatic tire chains the dept has used on past units.

$160,000 is budgeted in FY 11/12. Bids will be received on June 17 and a recommendation presented to council on July 5.

4. JUNE 13 COMMITTEE: Agenda items include:

• 2011 Street Replacement Update-- Snyder’s Jennifer Croat will provide the latest project updates
• Hwy 65/69 Corridor Study—IDOT’s Troy Jerman will review the Snyder study (Hillcrest to city limits) and discuss their intent to provide additional options
• W Hwy 92 Update—IDOT’s Troy Jerman will provide the project concept and schedule. At a meeting on May 12, Community Development Director Chuck Burgin and I asked the DOT to extend the project east to the fairgrounds where existing curb ends. The plan is to extend the 3-lane highway thru R-63 with curb/gutter and a trail.
• Paperless agendas/packets

4. TROPICAL SNOW: In the packet is a letter to the Tropical Snow owner (303 N. Jefferson) indicating the building violates the city code for temporary structures.

5. COMMERCIAL TAXATION: Thus far the Iowa House/Senate have not reached a compromise on commercial property taxation. The House version will lower commercial taxable value which could create a loss of about $1.1 million over 5 years with the (includes state backfill). The Senate version creates tax credits and has no effect on city, county or school governments.

Should the House version be adopted, the tax rate may increase to make up lost revenue therefore shifting tax to residential property.

6. HUMANE SOCIETY: In the packet are state inspection reports for Kiya Koda. The city provides about $36K annually for domestic animal care.

7. 506 W 2ND: The city purchased 506 W 2nd thru the Dangerous/Dilapidated program and will receive proposals to remove the building on May 24. A recommendation will be on the June 6 agenda. The work must be completed by July 15.

8. FD EXHAUST: The Fire Dept Bay exhaust system was installed by the first of May and is functioning well according to Chief Brian Seymour.

9. LAZERFEST: A reminder Lazerfest is Sunday May 15. Weather does not look that favorable however there will still be a sizable crowd thru Indianola. Last year the Fest received complaints about music playing until 11:30/12:00 pm (on a school night). The county supervisors approved their permit allowing music until 10:30 pm.

There is also a weekend softball tournament at Pickard.

News Items - May 9, 2011

2011-05-06T16:06:00.001-05:00

1. W. EUCLID ASSESSMENTS: On Friday, May 6th, the Supreme Court of Iowa confirmed the city’s assessments, and the Flint Formula, on W. Euclid. The Court did agree with the district court’s sidewalk assessment reduction. The primary reasons for confirmation were that the city “only” assessed for a 25’, 7” street even though a 31’, 8” street was installed. In addition large lots were separated and valued at $25,000 to lower the assessments.

2. COUNCIL MEMO: Starting May 6 the mayor/council memo written by myself and staff will be available to the general public at www.indianolaiowa.gov located under the tab labeled “About”. This change will improve transparency with our citizens and provide useful information about the decision making process.

3. COMMUNITY SURVEY: The surveys were sent to 820 citizens and are due on May 27. The results will be tabulated and placed on the July 11 committee agenda to coincide with the strategic plan/goals discussion.

4. SOUTH Y: The pre-construction meeting with Alliance, Garden and utility representatives is May 17 with an anticipated start on May 23. Notices will be sent to property owners next week.

5. LIBRARY CARPET: Five bids were received on May 4 ranging from $24,822 to $32,000. The Board will meet to review on May 10 and a recommendation presented on May 16.

$50,000 is budgeted and installation is scheduled for the month of August.

6. POOL: Glen Cowan reports the pool will open May 21 at 1 pm. The last day of school is May 23.

7. ROTH IRA: The International City/County Management Retirement Corporation now offers a Roth IRA (individual retirement account) contribution as one of it’s member options. The Roth accepts contributions that are taxed (opposed to normal IRA which is tax exempt) and then pays tax free when a member retires.

The new option requires council authorization allowing employee participation. Todd Kielkopf, RoxAnne Hunerdosse and I reviewed the plan and can see no disadvantage to the city. The only restriction we’d recommend is that employee contributions be applied to the Roth and not the city’s.

A recommendation will be on a May or June council agenda.

8. EMPLOYEE ORIENTATION: New employees Justin Brand, WPC Operator; Chelsea Fulton, Administration Intern; Brian McDonough, Community Development Intern; Vonnie Peters, WPC Office Manager; Bob Soukup, Paramedic/Firefighter and Dorothy Knight, Library Assistant part-time, will participate in the city’s orientation on June 7 and 8. The process acquaints new employees with all departments and their operations.

9. STORM SHELTERS: Per a recommendation from Steve Richardson, P&Z will discuss storm shelters on “slab” home at a future meeting.

10. S. PLANT: In your packet is a letter from Dan Cook, DNR, stating there is no futher action on the S. Plant Lift Station.

News Items - May 2, 2011

2011-04-29T15:23:00.000-05:00

1. MAY 9 COMMITTEE: Randy Gathers is unable to attend the meeting and thus far there are no urgent agenda items.

2. INVESTMENT COMMITTEE: The committee authorized Finance Director Jean Furler to solicit quotes for the city’s investment and banking services. Quotes are due by June 3 and a recommendation will be presented to council and trustees in June. The contracts will be effective July 1, 2011.

3. 2011 SUSTAINABILITY MONTH: Indianola’s April Sustainability Month was a great success once again this year! Throughout the month there were many opportunities for citizens to get involved and learn about sustainable living practices.

Highlights include:

• 269 electronic items and 352 appliances were properly recycled by Midwest Recovery Inc. during the city’s free E-cycling/appliance drop off
• Eleven citizens participated in the bike/walk to work challenge.
• Approximately 200 citizens attended the 3rd annual Sustainability Fair held at the IMU line shop on North B Street. Eighteen vendors had displays to share their “Green” products and services.
• The month concluded with the Parks and Recreation Spring Fling at the Indianola Fairgrounds Saturday, April 30th. Committee members promoted sustainability and fun activities for our younger consumers.

The Indianola Sustainability Committee would like to thank the entire community for helping make Indianola a more sustainable city for future generations. Thanks also go to Chris Longer and Mindi Robinson for making the entire month a success!

4. SANITARY SEWER PROJECT: The Clerk’s Office has received several questions about the sanitary sewer projects in town. A summary follows:

The General Contractor for the Phase 2 Inflow and Infiltration Project is Visu-Sewer (Blue jet trucks and camera trucks) with 3 crews doing sewer main lining, short liners and manhole grouting.

Visu-Sewer has 2 main sub contractors. One is Vanderpool Construction doing excavation of mains and manhole repairs. The second is United Pipe Renewal working on the sewer service (pipe from a home to the main) connection "T-Liner and Vac-Tee (white pipes along the curb) repairs.

United Pipe has a subcontractor (Precision Excavation) installing the Vac Tee's on 125 sewer services where T-liners will be used. The T-Liner repairs sewer service connections “inside” the main and avoids open excavation.

This "Trenchless Technology" utilizes the Vac-Tee (also called a clean-out) that is installed on the sewer service (white pipes sticking above ground). Precision Excavation is initially installing a longer (than needed) pipe on the ground so they can find them quickly. The T-Liner will be installed as the liners are ordered for length. When the T-Liner has been installed the contractor will lower the cleanouts, cap them (below ground) and mark them. The property owners with these Vac-Tees will be able to use this access in the future for much more efficient service maintenance.

Visu-Sewer leaves door knockers on properties that receive the Vac-Tees prior to installation informing owners of the times/date of installation.

5. PROPERTY TAX LEGISLATION: HSB 240 was submitted to the Iowa House of Representatives on April 27 and has the potential to reduce tax revenues by about $660,000 annually resulting from a reduction of commercial property values. The legislation contains language to reimburse cities about ½ this amount but previous experience shows that when the state falls into financial difficulty, they lessen or remove payments to cities, counties and schools.

The Senate version, SF 522, provides commercial property tax relief but has no effect on cities, counties or schools.

In your packet is a table showing the affect on Indianola.

6. SKID LOADER: Street Supt Ed Yando is soliciting bids to replace the 13 year-old Bobcat skid loader. They will be received on May 31, 2011 and a recommendation provided on the June 6 council agenda. $70,000 is budgeted in FY 11/12.

7. SOUTH LIFT STATION: Per the IDNR, soil tests were taken several weeks ago to determine lead or antimony content. The results showed levels were well below the amount requiring remediation.

Also, Supt Dan Miers reports the plant will not meet its 30 day average ammonia limit for April. The NPDES permit limit is 2.8 mg/l for a 30 day average and the plant is at 3.7 mg/l. On April 20th, the staff brought all tanks online to deal with higher flows (brought in with warmer, wetter weather) and there has been a resulting decline in the effluent ammonia. The solids return rate was also increased to improve the sludge age. Dan discussed operational options with Forrest Aldrich and Tim O'Conner of V&K and they provided some of these suggestions to improve ammonia removal.

As a further precaution, the staff is checking the process to see if ammonia is increasing in the treatment process. They found that March and April are the most challenging months to meet the ammonia limits due to temperature change, seasonal changes and higher flows.

The ammonia was reported to IDNR’s Dave Perry and he noted the plant may receive a notice of violation. Dave stated that if a notice is sent, the city must respond in writing as to what actions have been taken to abate the problem and prevent future occurrences.

8. I&I: In your packet is an administrative consent order with IDNR and the City of Indianola extending the completion of the Phase III project to July 31, 2011. The dates for the completion of the south plant lift station in the original order was not going to be meet because of the amount of it took IDNR to complete the environmental review of the site. The specified completion date with the contactor, Neuvirth, is June 17, 2011. Neuvirth is on schedule with the project and right now they do not see a problem with meeting the completion date.

9. STP TE ADJUSTMENTS: We received an e-mail today regarding federal allocation for Surface Transportation Program and Transportation Enhancement (received by CIRTPA) could possibly decrease from $4.9 to $3.7 million. If this happens, the city’s funding allocation would decrease from $239,000 to $179,000 annually.

News Items - April 25, 2011

2011-04-22T13:52:00.001-05:00

1. PRIORITIES: In the packet is the list of priorities as ranked by the council and mayor. In the last news items the high rankings were provided, the medium rankings are as follows:

• Trail system expansion
• Park north of Iowa Avenue
• Purchase land for soccer fields
• Hwy 65/69 improvements S. of Hwy 92
• Street Department expansion
• Sewer plant improvement

2. NEXT MEETING: The next meeting is May 2.

3. FEMA: HR/Risk Manager RoxAnne Hunerdosse and Finance Director Jean Furler met with FEMA reps on the 20th and reports over $96,000 will be reimbursed to the Sewer Dept within two weeks for expenses resulting from last summer’s storms. There is another $30,000 outstanding and will be reimbursed when all work is complete. Good news and hats off to Rox and Jean for all their efforts.

4. W HWY 92: Chuck Burgin and I have a meeting on May 12 with IDOT reps to discuss the W Hwy 92 Improvement Project (R Street to R-57) scheduled for FY’s 12/13 and 13/14. When plans are underway, I’ll ask IDOT to attend a council study meeting to provide an update and address comments/questions.

5. STORM SEWERS: Based on comments from a resident on W Boston, our Sewer Dept televised the mains and found issues related to a collapsed intake (Boston at J) and a utility bore thru the main. The intake was repaired this week and the utility intrusion will be repaired within a few weeks.

6. POLICE WEEK: National Police Week is May 15-21 and according to Brian Seymour our flags will be flown at half-mast on the 15th because it is National Peace Officers Memorial Day.

7. CHAMBER GARDEN TOUR: The Chamber will use the south parking lot and the park at city hall for their Garden Tour registration area on Saturday June 11.

8. SOUTH LIFT STATION PROJECT: In the packet is a copy of the Neuvirth letter to IDNR regarding the notice of violation for erosion control. It appears the issue has been resolved but we are waiting to hear from IDNR.

9. J/K RE-ALIGNMENT: Per council discussion, Community Development Director Chuck Burgin is getting appraisal quotes for possible land acquisition regarding this project. They will be provided to council when received.

10. SHARED SERVICE: Supt Dan Miers and Forrest Aldrich are working on a shared service removal with property owners (see map) around 400 N Buxton. A resolution/project will be brought to council in a few weeks.

11. POLICE CLERICAL: Pat Allsup, PD Office Manager and RoxAnne Hunerdosse will begin the selection process next week. To date, 45 applications have been received for the 3-11 p.m. clerical assistant position.

News Items - April 18, 2011

2011-04-15T16:21:00.000-05:00

1. COMMUNITY SURVEY: The top mayor/council priorities are shown below and will be placed in the community survey for citizen input.

• Ash Trees
• Extend downtown building incentive program
• Filling buildings on the square
• Public safety facilities (fire dept needs expansion/PD & staffing)
• Municipal building (fire dept & PD)

2. STEPHENS COURT: Project restoration has been slow and thus far not up to expectations. V&K’s Forrest Aldrich sent a letter (packet) indicating the completion date is April 30 and that any unfinished work would be subtracted from the contract and conducted by the city.

3. WEB PAGE: The City of Indianola website upgrades will be functional on Monday, April 18th. Information Technology Manager Kurt Ripperger has been working with Joyce Godwin, Kathy Kester, Pat Allsup and Thad White to develop a new design, and, the web address will change to www.indianolaiowa.gov . Note that www.cityofindianola.com, www.indianola.lib.ia.us, and www.indianolaparks.com will remain working for the foreseeable future and automatically redirect users to www.indianolaiowa.gov.

The group will continue to develop the site in the next few weeks and will plan for an end of May public announcement once all potential issues are addressed.

Thanks to Kurt, Joyce, Kathy, Pat and Thad for their assistance!

4. INTERN: Chelsea Fulton, recent MPA graduate from Drake University will begin her (unpaid) internship with the City of Indianola on Wednesday, April 20th. Chelsea will work at least one day a week on various special projects including redistricting map for new census numbers, franchise research, grant research, various analytical spreadsheets, surveys, etc.

If time allows I’d also like to have her participate in the upcoming Employee Orientation. I think it would be an excellent introduction to the organization.

5. DRAINAGE: Several homes along the 400 block of South P experienced basement flooding in 2008 and 2010 (two heavy rainfall years). The homeowners indicate the problem is related to the four-plex and duplex built in 2002 and 2004 because the water previously drained west from the Masonic Temple to P Street.

Chuck Burgin and I met with Warren County Fair Board reps and Supervisor Doug Shull on the 13th to discuss an alternate direction of drainage. The Fair Board will discuss the matter and advise of their decision.

6. WALMART SIGNAL: After receiving comments about the signal at Wal Mart going red north and southbound where there is no traffic on the east/west legs, we had Iowa Traffic Control check the computers. The problem lies with the motion detector cameras that shake in the wind or detect shadows.

RoxAnne Hunerdosse is getting quotes to replace the cams with in-pound detector loops which will solve the problem. A recommendation will be brought to council in May.

FYI – The same cams were replaced on 65/69 at Hillcrest a few years ago.

News Items - April 11, 2011

2011-04-08T14:36:00.001-05:00

1. IDOT: Community Development Director Chuck Burgin and I met with IDOT District 5 reps Brian Morrissey and Troy Jerman on the 6th. Brian provided the following information:

• W Hwy 92 is behind on design but still on track for a 2012 right of way acquisition and 2013 construction. A trail will be included in the design.
• The N Hwy 65.69 Traffic Study is still being reviewed by IDOT and should be complete in several weeks. IDOT had concerns about traffic signals at Summercrest’s west entrance and the north entrance (Theisen’s). They prefer a more holistic approach to N. 65/69’s future design. Brian also indicated that cost of improvements should be shared by all entities.
• S Hwy 65/69 improvement from Hwy 92 to 17th is still being considered. It is proposed as a 2-phase project (92-12th and 12th-17th) for 2015/16. The city’s “proposed” cost share is about $300,000 to $500,000. IDOT has yet to put this project in their 5-year plan.
• There is a detour route through Indianola (Hwy’s 92 and 65/69) when accidents or major construction occurs on specific sections of I-35.

2. SUMMERCREST HILLS: Discussions continue with Summercrest Hills developers regarding the development agreement approved last November. Proposed changes are to increase the added taxable value the developers guarantee from $15 million to 17 million, and, to remove “annual appropriation” language for the tax rebate (spread over 5 years). Needless to say the $17 million will strengthen the TIF tax base!

Also, in the packet is a proposal from Daniel Manning of the Lillis O’Malley et. al. Law Firm for services related to the Wellness Center lease agreements. The proposal is a bit more inclusive than perhaps necessary but scope of services can be arranged as needed. The proposal will be placed on the April 18 or May 2 agenda.

3. D&D: The Dangerous and Dilapidated Committee unanimously approved a recommendation to purchase 400/401 E Euclid for $87,000. The recommendation will be on the April 18 agenda.

4. BUDGET AMENDMENT: Finance Director Jean Furler is drafting an amendment to this year’s budget for the following items: Capital Projects: I&I, Electric Underground Conversion and Storm Water Utilities.

Council will be asked to set a hearing date on April 18 for May 16.

5. SEWER PLANT STUDY: In the packet is a Sewer Plant Study proposal from Veenstra and Kimm. This study is a preliminary review (does not include plans/specs) of the plant improvement needs for the renovation in 2012/13. It will be placed on the April 18 agenda.

FYI—The plant first became operational in 1979 and about $6 million is budgeted for repairs/renovations.

6. BUILDING CODE ISO: On March 17th Chuck Burgin met with an ISO (Insurance Services Offices) representative for an update to their building code rating effectiveness. The report was received this week showing the department has been rated (again) a 4 for residential and a 4 for commercial effectiveness. The rating scale is 1-10, with 1 the most effective. The report indicates that Indianola's building code administration is more effective than both the state and national levels for communities Indianola’s size. The report also indicates our department staffing levels are lower than state and the national averages. Congratulations to Chuck Burgin, Rich Parker and Mindi Robinson for a job well done!!

News Items - April 4, 2011

2011-04-01T15:20:00.001-05:00

1. EMERSON SCHOOL: After receiving parent comments about student safety during parking/pick-up, Emerson School Principal Mark Timmerman is working with the PD to eliminate double parking. The enforcement will begin on April 4 with the goal of improving safety and improving traffic efficiency. Emerson parents have been notified of the change.

2. SUSTAINABILITY MONTH: Below are the event dates for Sustainability Month in April.

April 2 Brush Facility, Hazardous Waste Collection Site open
April 4-April 29 Indianola Chamber Bike/Walk to Work Challenge
April 6 Simpson College Campus Day
April 13 Iowa DNR Mobile Education Exhibit at Hy Vee
April 16 Free drop-off of e-cycling products and appliances at
the Brush Facility
April 18-22 Annual curbside cleanup program
April 19 Peoples Bank Free Shred Day at Peoples Bank parking lot
April 22 Indianola Sustainability Fair – IMU line shop-110 S. “B”
April 30 P&R Spring Fun Fest – Warren Co. Fairgrounds

3. SOUTH SEWER PLANT PROJECT: In the packet is a Notice of Violation from IDNR to Neuvirth Construction for improper erosion control. The contractor's subcontractor, Soil-Tek, addressed the issues on Wednesday the 30th.

Neuvirth, (general contractor) is solely responsible for obtaining the storm water permit and creating, implementing and monitoring the erosion control plan. They are also solely responsible for any fines that occur if the plan is not implemented or monitored.

The erosion occurred away and out of site from the current construction activities. I have asked our staff and V&K to more closely monitor the erosion control measures on all construction projects in the City and to report any repair items to the contractor.

4. HAZARDOUS MITIGATION: In the packet is a summary of the city’s Hazardous Mitigation Plan addressing Indianola’s capabilities and projects that can be implemented to improve capabilities. Fire Chief Brian Seymour will present the plan at the April 11 committee meeting.

5. SPECIAL ELECTION: The cost of the election was $5,400.

6. BUILDING PERMIT FEES: Since 1991 the city has had a policy of reducing building permit fees for county and school projects. The amounts have been based on tax base, tax rates etc. Community Development Director Chuck Burgin is revising the policy to be based more on their cost of providing service (overhead, for example) that taxes. However, the percentages will be basically the same. The revised policy will be on the April 18 agenda.

7. LAZERFEST: Lazerfest is Sunday May 15 at the Balloon Field which coincides with a 30-team softball tournament at Pickard. Both the PD and P&R are aware of the events but Police Chief Bonnett indicated the Lazerfest crowd is more scattered since it begins in the late morning and continues through the evening.

The event is scheduled to end by 10:30 pm per Supervisor Doug Shull (balloon field is not in the city limits).

8. HEALTH PLAN: The pool reserve remains at $1.1 million and very “healthy”.

9. TREES PLEASE: On March 23 MidAmerican Energy’s Darla Vanderpool gave Mayor Bresnan a $1,000 check from their Trees Please program. The Tree Committee and P&R will use the funds to replace trees at Pickard Park along Highway 92, new trees at the amphitheater and some along the Highway 65/69. Our thanks to MAE!

10. GAS LEAK: There was a gas leak in the 700 block of Hwy 92 West today. Hwy 92 was blocked blocked off around this area and crews/departments were on site.

News Items - March 28, 2011

2011-03-25T15:54:00.000-05:00

1. STORAGE BUILDING: Work is progressing well on the 50’x100’ storage building for Police and Fire. City Inspector Rich Parker is managing the job with assistance from the Street Dept’s Matt Anders, Steve Crawford, Steve Greif and Marty Chittenden from the Park Dept.

2. ASSESSMENT AGREEMENT: While reviewing the city's minimum assessment agreements, Jean Furler discovered the city does not have a signed agreement (see packet for unsigned agreement) with Family Video. In 2006, FV agreed to a minimum assessment of $1,000,000, however their current value is $708,000. Without the agreement, it may be difficult to enforce. Jean is contacting FV and they are checking with the corporate office to determine if they have a copy.
3. DOWNTOWN INCENTIVE: Staff will propose two amendments to the Downtown Incentive policy.

John Hoyman has been working with Ivan Webber to draft an amendment to the incentive that would not allow a “double” payment for renovations that are paid by an insurance reimbursement. According to Iowa Constitution Article III Sec. 31 cities cannot provide public funds unless there is a public purpose. If the renovations are paid by insurance, there is no public purpose and are therefore illegal.

The second amendment is that loans of less than $10,000 will be made directly by the city using the USDA funds. USDA recently indicated to Finance Director Jean Furler that their funds must be lent directly by the city. The current policy allows the city to give funds to a local bank to lend (under bank conditions) to an eligible building owner.

4. TREE INVENTORY: The Indianola Tree Committee (Darla Kickbush, John Akers, Cathy Nutting, Jim Coffey, Jennifer Leech, Bill Gross and Glen Cowan) will provide mayor/council with a tree inventory and emerald ash borer recommendation at the April 4 council meeting.

5. SUSTAINABLE PROGRAMS: Some additions this year’s sustainable activities include:

Medicap Pharmacy collects unused/old medications through their TakeAway program. Old medications are collected at Medicap year round free of charge. Medications do not need to be purchased at Medicap. Narcotic drugs must be called in prior to drop off. TakeAway is funded with grant money through the state of Iowa, Department of Natural Resources. Pharmacies throughout Iowa are helping to reduce the amount of medicine that is flushed down toilets or disposed of in landfills through this initiative that collected approximately 3,800 pounds of unused and expired medicine since the program began in November.

Peoples Bank Shed Day is Tuesday, April 19th from 11am to 1pm. The public is welcome to bring their sensitive documents to Peoples Bank parking lot and have them destroyed properly. Up to 200 lbs of documents per person are accepted. The shredded paper is then recycled.

Art Kern with Metro Waste Authority will be at the hazardous waste facility on May 12th to collect hazardous waste from businesses. This service is by appointment only. The business program offers help in proper identification, storage and disposal of hazardous materials. This program can reduce a business’ liability and potential danger to its customers and employees. Most businesses see a 40% savings in hazardous waste management cost. Businesses in Indianola that produce 220 lbs (about 25 gallons) of hazardous waste or less per month are eligible. Call Art at 515-333-4434 for more information.

6. TAX REVENUES: Collections are holding stable for this year compared to last. Total collected is nearly 55% of the amount budget and on target. March and April are bigger payment months.

7. HAZARDOUS MITIGATION PLAN: Brian Seymour will present our completed Plan to committee on April 11. It’s taken about 2 ½ years to complete and countless staff hours. Well done, Brian!

8. D&D: Community Development Director Chuck Burgin will be recommending the city purchase 400 and 401 E. Euclid at the next D&D Committee meeting. A recommendation will be brought to council in April.

9. TREE GRANT: The City of Indianola has been awarded $1,000 from Mid American Energy for the Trees Please program. This program encourages community beautification, help the environment and promote energy conservation

News Items - March 21, 2011

2011-03-18T14:12:00.000-05:00

1. COMMITTEE MEETING: The March Council Study meeting will be March 28 at 6:00 pm.

2. MERCY GROUNDBREAKING: Mercy Clinic’s groundbreaking is scheduled for March 23 at 3:00 pm. A very exciting event as Summercrest Hills development continues.

3. SOUTH Y PAVING: Thus far 43 voluntary assessments have been turned in totaling $332,692.36 of the $534,383.22 assessed amount.

4. WPC OPERATOR: Dan Miers and RoxAnne Hunerdosse will be interviewing 6 of the 64 applicants on Thursday and Friday for the replacement of Marty Marriott in the Water Pollution Control department. A very strong applicant pool was received for the position.

5. NORTH 9TH: Forrest Aldrich, V&K, is unable to attend Monday night’s meeting and asked that change order #1 for $7,106 to install 170 LF of 8-inch plastic storm sewer and a 10-inch area intake to drain a depression on the east side of North 9th Street be placed on the next agenda.

News Items - March 14, 2011

2011-03-11T10:38:00.001-06:00

1. NEXT MEETING: The next meeting is March 21, at 6:00 pm. The committee meeting has been rescheduled for March 28.

2. KELLEY TRAIL: Great news! The Central Iowa Regional Transportation Planning Policy Committee approved a $309,000 grant to extend the Kelley Trail from the Memorial Pool to Wilder Elementary. Congratulations to Glen Cowan for a successful grant application. Funds will be available after October ’11 and trail construction is anticipated in the summer of ’12.

3. SOUTH Y: Thus far 42 voluntary assessments have been received totaling $329,192.36 of the proposed $534,383.22 assessment.

4. SEWER DEPT HIRE: Thus far 43 applications were received for the sanitary sewer operator vacancy. Supt Dan Miers and HR Director RoxAnne Hunerdosse will conduct interviews March 24 and 25. A recommendation will be on the April 4 council agenda.

5. J/K REALIGNMENT: The property owner (used car lot) contacted Chuck Burgin to discuss the possible sale of land to realign “J” and “K” at Hwy 92. This project was discussed a number of years ago but the property owner was not interested until recently. We plan to review the file, contact the IDOT and V&K and bring to council in the future.

6. STEP REPAIR: The steps on city hall’s north side are being repaired by the Street Dept staff. Our thanks for all their efforts!

News Items - March 7, 2011

2011-03-04T15:06:00.001-06:00

1. ELECTION: Below are the March 1 election results from the county auditor:

COUNCIL AT-LARGE

Miller 501 21.84%
Pepper 1101 47.99%
Richert 662 28.86%
Write-in 30 1.31%

COUNCIL 2ND WARD

Sindric 126 14.25%
Sirianni 884 84.84%
Write-in 8 .90%

WELLNESS CENTER

Yes 2023 76.69%
No 615 23.31%

2. SAFE PRACTICES: Just a reminder there will be a small reception at 5:30 in the council chambers on Monday prior to the council meeting with Iowa Municipal Workers Compensation Association reps, safety committee and elected officials. Please plan to attend if available.

3. COTTAGE INN: Community Development Director Chuck Burgin is getting an ad in the next RH&T regarding sale and removal of items in the Cottage Inn. There may be some items of value.

Bids on the demo will be received on March 15 and a recommendation to council on March 21. Demo will be required by May 1.

4. HEALTH INSURANCE: Benefit Source’s Debbie Dean is getting quotes from third party administrators for our July 1 renewal. Principal Financial is no longer in the health insurance business so the city will have a new administrator.

A recommendation will be brought to council in May or early June.

5. SNOW REMOVAL: What a difference a year makes. Ed Yando reports the following information:

2008 2009 2010

Snow Days 19 26 15

Sand/salt (tons) 738 1425 510

6. POLICE/FIRE STORAGE: Building Inspector Rich Parker will lead a crew of Street employees in building the 50 x 100 storage building located immediately east of Arby’s beginning March 21. The $110,000 building is funded with $80,000 of police seizure monies and tax revenue.

7. PRESS RELEASE: In the packet is a press release highlighting major economic development in Indianola. Lots of good things happening including the following:

• Indianola Wellness Facility
• Theisen’s Farm & Home Store
• Vintage Hills
• Indianola Community Youth Foundation Project (expansion of the Indianola Middle School)
• Simpson College 18,000 sq. ft. addition to the Blank Performing Arts Center
• IMU studying to expand fiber-based commercial internet & telecom services to individual homes

8. NORTH 9TH STREET PAVING: In your packet is change order #1 which will be placed on the March 21 council agenda. The $7,106 is to install 170 LF of 8-inch plastic storm sewer and a 10-inch area intake to drain a depression on the east side of North 9th Street. Forrest Aldrich indicates V&K relied on a survey from another source so they were not informed of the depression in time to add the intake.

The depressed area was therefore not discovered until construction started and the street grades could not be changed to drain the depressed area into the street and still provide a smooth pavement profile. The intake and storm sewer were needed regardless if the depression was known during design or during construction. According to Forrest Aldrich, V&K, the cost of the intake and storm sewer is within the budget presented in the assessments for the project.

9. SUMMERCREST HILLS PLAT 3: Improvements for the development of lots within the plat including the installation of sanitary/storm sewer, water main, rough grading and paving is scheduled to begin the middle of March. Work will proceed with final installation of individual utilities (electric, fiber, gas, phone) by the first week of June.

News Items - February 28, 2011

2011-02-25T16:32:00.000-06:00

1. NEXT MEETING: The next council meeting is March 7 at 6:00 pm.

2. REFERENDUM: A reminder to vote on March 1.

3. SOUTH Y: Thus far there have been 20 voluntary assessments turned in to the Clerks Office. There are a total of 57 properties.

4. STORM WATER UTILITY: The utility begins in March and in the packet are the “administrative” rules that staff has been following. These rules have evolved over the last 4 months as new issues arise.

Properties that do not use the city’s storm water system (drainage ways, culverts, curbs, intakes, etc.) are exempt per a 1998 court case. In the packet is a list of exempt properties.

5. I&I: Per discussions at the February 22 council meeting, the $70 non-compliant fee will take effect on July 1, 2012 for properties that have been non-compliant for 2 years or more. Notification letters will be sent by next week.

6. SEWER OPERATOR: Sanitary Sewer Operator Marty Marriott plans to retire on March 31, 2011. Marty has been with the city since September 11, 1978 and will be missed. Congratulations to Marty and wishing him the very best.

7. TAX REVENUES: Tax revenue thus far this year is about even with this time last year. Good news!

8. HEALTH INSURANCE POOL: The pool balance is about 1.1 million. Good news!

9. SOUTH LIFT STATION: Council member Berry suggested elected officials tour the South Lift Station equalization basin expansion project. If interested, we can schedule March 14 at 5:30 pm as the time and date.

10. SURVEY CREW: Forrest Aldrich said there will be a survey crew on E Girard (east of 9th) possibly this week or next for the storm water project. The crew may also be on W Boston (1500 Block) and W Iowa (just west of L) for those repairs as well.

11. SNOW ORDINANCE: Chief Steve Bonnett reports there were 21 tickets and 12 impound during the snow storm Thursday night.

12. COMMUNITY SURVEY: The city conducts a community survey every 2 years and the last one was in 2009. Information Technology Manager Kurt Ripperger contacted Jeff Schott at the University of Iowa to again receive and tabulate the results along with developing the power point presentation for elected officials. The fee is $2,500 (same as 2009) and budgeted.

In the packet is the ‘09 survey for your review and comment. The recommendation is to keep the ’11 survey as close as possible to get a good comparison on the direction citizens prefer by comparing similar questions. 740 surveys (35% responded) were mailed in ‘09 and we anticipate a similar number in ‘11. Surveys will be mailed randomly at the end of April and due back the middle of May.

13. POOL EXPENSES: The average monthly expense for the pool is $2,069 of which $1,700 are scheduled transfers. The remaining $369 is for phone, utilities and insurance.

14. ONLINE UTILITY BILLING: Billing clerk Lindsey Offenburger reports 1,118 customers are signed online to view their accounts and 885 are paying online monthly. That means 885 less stamps, envelopes and bills (a savings of $375/month) and represents about 14% of our customers.

News Items - February 22, 2011

2011-02-18T15:41:00.000-06:00

NEWS ITEMS

TO: Mayor and Council
FROM: Tim
DATE: February 18, 2011

1. PRESIDENTS DAY: A reminder most city offices will be closed Monday the 21st in honor of Presidents Day.

2. INDIANOLA GO GREEN: The April 2011 activities planned by Chris Longer and Mindi Robinson include:

• Chamber of Commerce Breakfast will be held Thursday, March 3rd at 7:30 a.m. at The Village at 1203 North “E” Street. Chris Longer and Mindi Robinson will present all of the activities planned for the month of April.
• The city’s brush facility/hazardous waste collection and e-cycling drop off opens for the season on April 2nd. (Enclosed is the 2010 facility report)
• The Indianola Chamber Bike/Walk to Work Challenge runs from April 4th to April 29th. Leave your vehicle at home and bike/walk to work for cash prizes. Register with the Indianola Chamber each week by emailing the office at whatsup@indianolachamber.com. One name will be drawn each week for $25 cash!
• Simpson College students will be in the community on Wednesday, April 6th to assist local residents and organizations with “green” services.
• The Iowa DNR Mobile Education Exhibit will be at Hy-Vee on Wednesday, April 13th from 11:30 a.m. - 1:30 p.m. The exhibit will demonstrate how household waste and habits affect Iowa.
• A free drop off of e-cycling products and appliances will be Saturday, April 16th from 9:00 a.m. - 4:00 p.m. at the Indianola Brush Facility located at the corner of Kenwood Boulevard and West Iowa Avenue. Used televisions, computers and other electronics and appliances will be accepted for recycling free of charge (same as last year).
• The city’s annual curbside cleanup program runs Monday, April 18th through Friday, April 22nd. Items will be picked up on neighborhood recycling days. Appliances will not be picked up from the curb and must be taken to the e-cycling facility on Saturday, April 16th for free drop off.
• Earth Day is Thursday, April 22nd. Residents will be encouraged to plant a tree, unplug an appliance and do something green to help protect the environment for future generations!
• The Indianola Sustainability Fair will be April 22nd from 11:30 - 1:30 p.m. at the IMU line shop at 110 South “B” Street. The event is open to the public and free lunch will be provided. “Green” vendors will be on hand to promote their green products and services.
• Indianola Park and Recreation’s Spring Fun Fest will be held at the Warren County Fairgrounds on Saturday, April 30th from 10:00 a.m. - 12:00 p.m. Committee members will be there promoting sustainability and fun activities for our younger consumers!

3. SOUTH Y: The meeting was attended by 28 residents and an overwhelming majority was there to support the project. Preliminary assessment schedules were provided along with voluntary assessment papers. The same were mailed and asked to be returned by March 2. The tentative project schedule follows:

March 7, 2011 Preliminary resolution for construction
Resolution fixing value of lots
Resolution adopting preliminary plat & schedule, etc.
Resolution of necessity

April 4, 2011 Public hearing on the resolution of necessity
Resolution adopting resolution of necessity
Resolution directing preparation of plans, spec, etc
Resolution ordering bids, approving plans, specs, etc

April 27, 2011 Receive bids

May 2, 2011 Public hearing on the adoption of plans, spec, etc.
Resolution adopting plans, specs, etc
Consideration of bids and resolution approving contract and bond

June-August 2011 Construction begins

September 2011 Project completion

Note that construction is scheduled for June thru August to minimize traffic from farm equipment, school buses etc. due to weight limits being placed on the temporary access road. Community Development Director Chuck Burgin has also contacted refuse haulers to provide temporary service during construction.

4. INFILTRATION/INFLOW: The Sewer Dept is getting ready to move into two I&I areas. The first is NW Service Area #5. It is a 35 home area that includes homes on Scott Felton, North G, and sections of Sunset Cir and Sunset Dr. The second area is NE Service Area #1. It is a 194 home/business area. It includes East Clinton, East Boston, a section of North Jefferson, and the north and west corner of the square. We will be holding the neighborhood meeting for both areas on Thursday, March 3rd, at 6:00 pm in the council chambers.

5. DEMO: Chuck Burgin sent “request for proposals” to 4 companies to remove the Cottage Inn and house immediately south. Quotes will be received on March 15 and the work must be complete by May 1. A recommendation will be on the March 21 council agenda.

The asbestos has been removed.

6. SAFETY REPORT: Mike Metcalf injured his foot during a recreational activity and is unable to appear at the council meeting to provide the quarterly report (see packet). The 1st quarter safety report will be presented with the second quarter’s report in July.

7. TRAIL: Just received word yesterday that the sub-committee of the Central Iowa Regional Transportation Planning Alliance scored the Jerry Kelley Trail (Phase 2) highest of the four projects reviewed. Formal certification by the CIRTPA Board will be on March 10. Funds will not be allocated until October 2011.

8. WINDFIED SOLUTIONS: In the packet is a letter from Winfield Solutions, 1601 N. 14th, that they are closing and moving their operations to Story City. Very unfortunate.

9. SOUTH SEWER LIFT STATION: In the packet is a letter from IDNR’s Dan Cook summarizing the site assessment for lead contamination (gun range). V&K is working with IDNR and Supt Dan Miers to complete the assessment and possible mitigation as soon as possible.

10. ONE STOP: There has been some discussion about the property where the One Stop business was located regarding options (pocket park, re-construction) for its use. The P&R Commission is considering the concept at their March meeting and will have a recommendation in several weeks for council consideration.

11. GUN PROHIBITION: This excerpt was taken from the Des Moines Register: “Johnson County, Iowa, has approved a ban on weapons in county-owned buildings and other facilities following the new state law that gives sheriffs less discretion in denying permits to carry guns”. The ban was unanimously approved on Thursday, and Board Chairman Pat Harney stated "the county isn't trying to take away someone's rights, but it is trying to make a safe environment. Harney says stickers and signs warning of the gun ban will be posted at county-owned buildings, facilities and parks." While some residents have argued "firearms have no place in government buildings," local gun rights groups "have threatened legal action if local authorities try to limit the scope of the law."

12. BEST PRACTICES CERTIFICATION: As part of the recognition for “Best Practices” the IMWCA (Iowa Municipal Workers’ Compensation Association) staff would like the City to host a small reception with employees and elected officials. We are therefore “planning” the event for Monday, March 7th at 5:30 pm (prior to council). Please mark your calendars and plan to attend. Refreshments will be served. An awards presentation will be part of the agenda that evening.

13. BRUSH FACILITY UPDATE: During 2010 the facility was open for 35 weeks and had 4,917 vehicles pass through the gate compared to 5,059 in 2009 (does not include free dumping due to storms). Over 2,370 different households used the facility for brush, garden waste, e-cycling or household chemical drop-off. Revenue generated was $15,239 compared to expenses of $19,289. The ending balance was ($4,050) compared to ($8,626) in 2009 even though there were free weekends due to summer wind storms. No changes in fees or hours of operation are recommended for 2011.

14. SEWER PLANT UPDATES:

• South Lift Station Pumps: We continue to have pump problems but have determined they are not related to electrical issues so the pumps will be repaired under warranty.
• The sewer treatment plant experienced higher flows on Sunday evening and the cold water temperatures resulted in a partial washout of solids in the treatment system creating higher effluent solids in the effluent sample. The plant therefore will not meet the total suspended solids 7 day average for this week. Supt Dan Miers called IDNR on Tuesday to discuss the issue and was told to note the issues in the Monthly Monitoring Report. The plant was adjusted to handle the flow on Monday morning and has improved settling.
• V&K initiated design on a new sewer main to serve 1107, 1103 and 1101 Ann Parkway (see map attached) to eliminate a shared service. Bids will be accepted in March and a recommendation provided in April.
• The televising camera became stuck during a point repair on the south side of East Girard and just west of North 12th street on the 16th. Vanderpool Construction was called and opened the main to remove the equipment. Staff reviewed the patch procedures and tested the camera system and found that when the heater is used in the van’s control room, there is a slight voltage drop (intermittent) which may have caused the camera to fail. The camera was used to make a second patch repair on the 17th and was successful. It will be monitored.
• The department is scheduling a neighborhood meeting with residents in NW Service Area #5 and NE Service Area #1. The meeting is scheduled for 6:00 pm, March 3rd at City Hall.

News Items - February 14, 2011

2011-02-11T15:33:00.000-06:00

1. POPULATION: The census numbers are in and Indianola’s new population is 14,782. This compares to the following year:

2005 Special Census 14,156
2000 population 12,998

2. REPRESENTATIVES: Representative Glen Massie and Senator Kent Sorensen are scheduled for the February 22 council meeting.

3. TRAIL GRANT: Glen Cowan presented the Jerry Kelley Trail project to the Central Iowa Regional Transportation Planning Alliance sub-committee on the 9th. There is about $450,000 available and well in excess of a million in grant applications.

An award announcement will be made in March.

4. PRESIDENTS DAY: Another reminder council meets on Tuesday the 22nd due the Presidents Day on the 21st. City offices will be closed.

5. AQUATIC CENTER: In the packet is the 13-year revenue/expense history of the Memorial Pool/Aquatic Center. Note that only 4 of the 13 years have a negative balance and 2 of those years are 08/09 and 09/10. Note also that overhead costs are increasing with the facility’s age.

6. DC TRIP: Randy Gathers and Pete Berry are unable to attend.

7. SPRING CLEANUP: The city’s annual cleanup will be held April 18-22 (one week) with McCoy Sanitation. It does not include appliances!

However, appliances (stoves, refrigerators, washers, dryers, etc.) can be dropped off at the Brush Facility on April 16 free of charge! Midwest Appliance Recycling Recovery will pick up and haul away.

FYI-In 2010 Midwest picked up appliances at curbside for no charge but cost became an issue so they will only haul them from the Brush Facility.

Also the free spring leaf and organic yard waste disposal will be April 18 – May 1 at the Brush Facility during normal hours of operation.

The event will be advertised in the bi-monthly update, weekly flyer, Record Herald and Channel 7 and 86.

8. ALLEY CLOSING: We have received a request from The Garage (118 E. Ashland) to close the adjacent north/south alley for the months of April – September. Chuck Burgin has spoken with Terry Barger, owner of The Garage, and he plans to submit a request to purchase the alley within the next few weeks.

News Items - February 7, 2011

2011-02-04T15:28:00.000-06:00

1. PRESIDENTS DAY: A reminder that Presidents Day is February 21 so the council meeting will move to Tuesday the 22nd at 6:00 pm.

2. COUNCIL PAPERS: Papers have been turned in for the March 1 election as follows:

At-Large Ward 2

Jody Miller John Sirianni
Pam Pepper Richard Sindric
Ivan Richart

3. SNOW REMOVAL: I received a call from a resident praising the snow removal efforts by our Street Dept with assistance from the Electric, Sewer and Water Depts. Dealing with 7-8 inches is difficult but the gusty winds really create havoc. Good job to all!!

Steve Bonnett reports 4 tickets and 3 tows during the 48-hour period.

4. E GIRARD: The residents on E Girard have been invited to the February 14 meeting to receive V&K’s storm water review. The W Boston (1500 block) and W Iowa storm water projects will also be discussed and a joint project will be recommended.

5. D&D: There was a request for a D&D purchase in the 900 block of N Howard. After calculating the estimated revenues/expenses, the home does not fit the D&D criteria of reimbursing the city’s expenses over a 10-year period (includes city, county and school tax revenues). Community Development Director Chuck Burgin will monitor the home to see that sidewalks are shoveled, lawn it mowed and other maintenance/nuisance issues.

6. BEST PRACTICES CERTIFICATION: IMWCA (Iowa Municipal Worker’s Compensation Association) has awarded the City of Indianola certification for successfully implementing practices to proactively manage its worker’s compensation exposures. The program was developed to recognize and reward members for meeting “best practices” in the areas of underwriting, claims and loss control.

7. SUSTAINABLE EVENT: In your packet is a memo from the Sustainability Committee requesting $400 in funds for their annual April 2011 events. I have authorized the request.

8. SOUTH ‘Y’: The assessment schedule is near complete so an information meeting will be scheduled in the next 2 weeks to discuss the project, the assessments and papers for voluntary assessments.

News Items - January 31, 2011

2011-01-28T14:48:00.000-06:00

1. NEXT MEETING: The next council meeting is February 7 at 6:00 pm.

2. TRAIL GRANT: The Central Iowa Regional Transportation Planning Association (CIRTPA) time frame for STP Transportation Enhancement fund expenditures is two years. Projects must be let within the two-year period or the funds must be returned to CIRTPA to redistribute.

The current round of funding is for Federal Fiscal Year 2012 which starts October 1, 2011. Given the two-year timeframe, the city would have until October 1, 2013 to begin the Kelley Trail project.

The CIRTPA Enhancement Committee will meet with applicants on February 9 to discuss their projects.

3. MOBILE RADAR: Several months ago, the PD applied for a Highway Safety Grant to help fund the purchase of a mobile radar unit. We receive $4,500 and Steve Bonnett will order an OnSite 350 by Decatur Electronics, that will track, record speeds and provide vehicle counts. It utilizes the same software that our pole-mounted tracker uses, which will greatly simplify its operation. The trailer's cost is approximately $9000.00 and about $4500.00 will be from personnel cost savings.

4. FEBRUARY 14 COMMITTEE: The tentative committee agenda of February 14 includes:

Fire Dept Aerial Truck Recommendation
Storm Sewer Projects Review (W. Boston, W. Iowa, S. Buxton and E. Girard)
Review Temporary Structure Ordinance

Mark Vickroy is chair and Pete Berry is vice chair.

5. SOUTH Y: Chuck Burgin, Jean Furler and I have a meeting with the engineer on Wednesday the 2nd to discuss the assessment schedule. We then intend to schedule an informational meeting within a week or two to discuss voluntary assessments and the corresponding paperwork. Elected officials are encouraged to attend so the date will be announced as soon as possible. The legal process for the project will likely start in late February by setting a public hearing

6. ELECTION PAPERS: As of Friday about 2:00 pm election papers were presented to City Clerk Diana Bowlin by Pam Pepper (at-large), Ivan Richert (at-large) and John Sirianni (2nd Ward).

7. DC TRIP: The annual Greater Des Moines Partnership trip will be May 11-13, 2011 at a cost of $2,100-$2,200/person. There is $8,600 in the budget. Let Diana know if you would like to attend. We will place this on the February 7 council agenda.

News Items - January 24, 2011

2011-01-21T15:38:00.001-06:00

1. ELECTION: As of Friday, both Pam Pepper and John Sirianni indicated they would submit papers for the March 1 election. Ivan Richert submitted papers for the At Large seat on January 20.

2. NORTH TREATMENT PLANT: V&K will review their 2001 study of the North Sewer Treatment Plant Improvements in the next 60-90 days and then council will be approached about soliciting engineering quotes for the $5-6 million project that is budgeted for FY 12/13.

3. FEMA: Risk Manager RoxAnne Hunerdosse reports the city submitted $340,200 in storm claims to FEMA and $320,900 is anticipated. Our thanks to Rox for a job well done as the collection and submission of this data is enormous!

4. TAX REVENUE: Collections to date are at just over 52% thru December which is very near the same as this time last year.

5. COMP PLAN: About 25 people attended the Comp Plan review last Tuesday at the Activity Center.

6. GIS: The county assessor’s office is reviewing a 3-D option for the Geographic Information System (GIS) that could prove beneficial. No decisions have been made and we’ll review options when (and if) pictometry becomes available.

7. DES MOINES PARTNERSHIP DC TRIP: This year’s annual trip will be May 11-13. Last year’s cost was $1,975/person. $8,600 is budgeted. Attendees the last two years were:

2008 2009 2010
Steve Richardson Mark Vickroy Mayor Ken Bresnan
Randy Gathers
Pete Berry

The item will be placed on a February agenda for consideration.

8. STEPHEN COURT CULVERT: The culvert has leaks between seams on the western side and the contractor fully acknowledges the problem. After meeting with the engineers and Community Development Director, Chuck Burgin, the plan is to seal the seams with a metal band that will eliminate leaking. A change order extending the completion date and recommendation will be brought to council in February.

Also, a water main break occurred on Friday morning that may be related to this project. It was being reviewed on Friday afternoon so more information will be available on Monday.

News Items - January 18, 2011

2011-01-14T15:43:00.001-06:00

1. SOUTH Y: Community Development Director Chuck Burgin has a verbal agreement to sign an easement with LeMar Koethe to drain storm water onto his property. A very good job by Chuck. This will give us the go-ahead to finalize plans/specs and begin the legal process to move the project forward.

Eminent Domain has therefore been pulled from the agenda.

2. SHARED SERVICES: Supt Dan Miers is working with a group on Ann Parkway to eliminate a shared service. A recommendation will be brought to council in February.

3. STEPHEN COURT CULVERT: There are leaks in the new culvert installed on Stephen Court and a meeting has been scheduled for next week to discuss options. A change order will be brought to council to extend the contract completion date in February.

4. STORM WATER PROJECTS: The E Girard storm water recommendation will be brought to committee in February for council consideration. The neighborhood will be invited.

There are other storm water projects that staff intends to combine for one major project and hopefully obtain some economies of scale. Projects include W Boston Culvert repair (FEMA), W Iowa Culvert repair (FEMA), South Buxton Storm Water Main repair.

5. COMMUNITY/WELLNESS REFERENDUM: Auditor Traci Vanderlinden has secured the American Legion as the polling site for the March 1 referendum. She estimates the cost at about $2,000.

6. BUDGET: The FY 11/12 Budget will be presented on Monday, January 24 at 6:00 pm after the discussion with state representatives.

7. ORIENTATION: Council member Pam Pepper’s orientation is January 18.

8. AWARDS BANQUET: A reminder the annual awards banquet is Friday, January 21 beginning at 6:00 pm.

9. RESIDENTIAL DEVELOPMENT: Chuck Burgin and I met this week with an engineer and developer about a large residential development on the city’s east side. More information will be provided when available.

10. ANNUAL SPRING CLEAN UP: Diana Bowlin has tentatively set (subject to council approval) April 18-22 (one week) for the city’s annual cleanup with McCoy Sanitation. Also the free spring leaf and organic yard waste disposal will be available April 18 – May 1 at the Brush Facility. She is still working with Midwest Recovery to pick up the appliances either at the Brush Facility or on the curb. This will be placed on the February 7 council agenda.

January 10, 2011 News Items

2011-01-07T15:44:00.001-06:00

1. STORM WATER MODEL: V&K’s Forrest Aldrich reports the model for the E. Girard is near complete. Staff will review it and then present to council on January 18. A neighborhood meeting will either be held that date or soon thereafter.

2. AMBULANCE BILLING: Funds were budget this year to add about 15 hours of clerical time for ambulance billing by shifting the Clerk’s Office hours of Vicki Herald to the FD. Budget issues delayed the move but the plan now is to make the shift by the end of February or first of March. Skye Jacobs whose time is split between the Clerk’s Office and Sewer Dept, will make up the time in the Clerk’s Office and the Sewer Dept will replace her 20 hours/week with a part time person.

3. RECOGNITION LETTER: In the packet is a letter from Des Moines Police Chief Judy Bradshaw thanking Indianola Officer Rick Largesse for dedication and commitment for his contribution to the Metro S.T.A.R Unit that provided service on December 6 during the stand-off.

4. ASH TREES: The Indianola Tree Committee is meeting January 20 to discuss the ash emerald borer issue. In February they will present an ash tree inventory and a recommendation for dealing with the upcoming problem.

5. CHANGE ORDERS: In the packet is a list of Infiltration/Inflow Program change orders from phases 1-3. Council member Berry had asked about the number and cost.

6. 9th STREET: The 9th Street paving is complete and open for traffic.

7. STORM WATER UTILITY: Thus far there have been 17 appeals for storm water fees. There are a couple properties that qualify for a waiver because their land borders the city limit and the water flows directly into the rural area.

8. COUNCIL ORIENTATION: New council member Pam Pepper will tour the city and have her orientation on January 18.

9. UTILITY BILL ENVELOPES: During the last year, there have been 26 requests for return utility bill envelopes. The Clerk’s Office sends out one dozen at a time when customers ask.

10. SIGN: The Indianola Community Youth Foundation asked to place a “measurement” sign on the southeast corner of Hwy’s 65/69 and 92. Chuck Burgin ok’d the sign as long as it does not block visibility. It will be up for about three months.
11. MEETING: The Planning and Zoning Commission has rescheduled their meeting in January to the 18th at the Activity Center from 6:00 to 6:30. After they adjourn, they will hold a public input meeting. Citizens are invited to review maps showing future land use, master street plan, environmental restraints and other issues. This will be an open house format from 6:30 to 8:00 p.m.

News Items - January 3, 2011

2010-12-30T15:17:00.001-06:00

1. COMMUNITY WELLNESS CENTER GRANT: On January 10 council will consider a resolution authorizing a grant application (see Notice of Intent in packet) and committing local funds to Vision Iowa. The grant amount is $2.5 million or about 20% of the estimated $12.5 million cost. According to Vision Iowa sources, community wellness centers have been funded in the past. And, Indianola’s application looks very promising considering the partnerships with the Indianola Schools, Simpson College, Warren County and the YMCA. Keep in mind the grant application in no way commits the city to the project. It simply would help fund it should it be authorized.

The Vision Iowa Community Attraction and Tourism (CAT) Program supports projects that promote recreational, cultural, educational or entertainment attractions that are available to the general public. Indianola’s proposed project fits that definition perfectly!

2. AERIAL TRUCK: Per recent discussions by elected officials, Chief Brian Seymour is preparing information to replace our aerial truck that will be presented at the February 14 committee meeting. Information will include replacement options, how the apparatus is used and the Insurance Services Office (ISO) rating. Depending on the Street Replacement Project’s delay, timing could coincide well in 2012/13 for a joint bond issue.

3. D&D: In the packet is a table showing the Dangerous and Dilapidated program financial position. Note that using Tax Increment Finance revenues to reimburse expenses causes it to be in the red since TIF has a one-year lag. Funds certified for FY 11/12 to repay D&D total $358,500.

Another funding option (if there is concern about the negative balance) is to issue debt and then use TIF to pay the annual payment. This item will be brought to committee in January or February.

FYI—The D&D committee is meeting on January 5 to review other property purchases.

The D&D program uses city funds to purchase properties like the Cottage Inn, remove the building and sell the property for re-development. It removes eyesores and increases the tax base.
4. MLK: Another reminder the second council meeting in January will be on Tuesday the 18th given Martin Luther King’s holiday on Monday the 17th.

5. INFILTRATION & INFLOW: In the packet is the 2010 Infiltration & Inflow progress report prepared by Water Pollution Control Supt Dan Miers. Dan will present the report at the January 18 meeting.

6. SOUTH Y: Chuck Burgin sent a letter and easement to Lamar Koethe about two weeks ago. A response has been requested by January 3. If an easement is not received to move the storm water, the remaining options include ending the project or, condemnation.

The item will be on the January committee agenda.

It is worth noting that condemnation would be for a storm water “easement” across land upon which water is currently flowing. Condemnation, in this case, is not to own land, it is simply to pipe the water across the land, or, outlet the water from a pipe onto the land. The process involves a 6-member board who determines the value of the easement that the city must pay to the property owner.

7. STORM WATER UTILITY: On Monday the 27th about 380 commercial properties were sent Storm Water Utility notices indicating the fee based on the engineer’s calculations. As of Thursday 5 calls were received regarding waivers.

8. MEETING: The Planning and Zoning Commission has rescheduled their meeting in January to the 18th at the Activity Center from 6:30 to 8:00 p.m. They will conduct a public input session for the Comprehensive Plan Update.

9. TAXABLE VALUES: The city received the FY2011-12 numbers from the county this week. Values increased slightly (2.7%) mainly due to residential growth just under 2% with commercial and industrial growth at approximately .5%. In your packet is a table showing rates by residential, commercial and industrial class.

News Items - December 27, 2010

2010-12-22T16:19:00.001-06:00

1. NEXT MEETING: The next meeting is January 3. Have a great holiday!

2. CONFLICT OF INTEREST: There seemed to be some question as to what constitutes a conflict of interest for elected/appointed officials at the December 20 meeting. The following clarifications are intended to help:

“A conflict exists when there is a clash between public and private duty, or the loyalty owed an employer and the duty to act in the public interest. The good faith of the public official and lack of corruption are not defenses. The disqualifying conflict need not be actual, nor based on dishonesty, but rather is predicated upon whether there is a potential of a conflict or an appearance of an impropriety that is more than fanciful”.

3. C STREET: City, Simpson and school staff met V&K Engineers on Tuesday the 21st to discuss the C Street Study recommendations (see packet). After a thorough review, it was decided to hold on a presentation to council until February or March when more information about the school’s plans for new parking at Irving can be developed.

4. HOMELAND SECURITY: The city recently received the annual bill from the city of Des Moines for its share of the Homeland Security Program funds. The city’s annual cost has been as follows:

2007-$19,330.07
2008-$19,330.07
2009-$19,663.41
2010-$17,685.17

The city used the Homeland Security Team during the December 6 standoff in the 200 block of North F Street. 60 staff members assisted the PD including a negotiating team, and, no one was injured. A very good investment.

5. LETTER TO THE EDITOR: There was a letter to the editor in the December 21 RH&T from a person who received a speeding ticket. The ticket was issued on November 7 for doing 71 mph in a 45 mph zone. The ticket was paid on November 18.

News Items - December 20, 2010

2010-12-17T16:33:00.001-06:00

1. FD HONOR GUARD: Indianola’s honor guard is believed to be the first in the state when formed in 1995 and was the first honor guard to be invited to the Iowa Firefighter Memorial service in Coralville. The group is still invited today and travels to other events honoring fallen firefighters.

On Monday the 20th, 6 new members will be added to the team. These six were interviewed by a committee and selected as members who will be part of an 18 member group that attends events and posts colors. This year they are planning fundraisers to finance their attendance at the National Fallen Firefighters Memorial in Maryland.

Their team commander will conduct the first pinning ceremony during the FD training session at 7:00 pm in the city hall training room.

2. DART: Over the years there has been discussion about inviting the Des Moines Area Regional Transit Authority to provide commuter bussing to/from Indianola. Finance Director Jean Furler contacted DART and received a $220,000 quote (packet) for a three bus inbound/outbound system.

The item will be placed on committee agenda early in 2011 for discussion.

3. COMPREHENSIVE PLAN: P&Z will hold a public meeting on the comprehensive plan update on January 18 beginning at 6:30 p.m. at the Activity Center.

4. TAX REVENUES: Revenues are still slightly ahead of this time last year. Good news

5. MLK: A reminder that Martin Luther King holiday is Monday January 17 so our council meeting will move to January 18.

6. SNOW ORDINANCE: Chief Bonnett reports there were 32 tickets and 19 impounds during last Saturday’s snow fall.

7. W. BOSTON & IOWA: The proposed scheduled for the W. Boston and W. Iowa Storm Sewer Project is as follows:

• January 3, 2011 Set public hearing and letting
• February 2, 2011 Receive and open bids
• February 7, 2011 Public hearing and designate low bidder
• March 1, 2011 Start construction
• June 30, 2011 Project completion

The project will consist of construction of two headwalls on W. Boston with grading, backfill, surface restoration, etc. Construction of two double intakes with 110 linear feet of storm sewer, subdrains, surface restoration, etc. on West Iowa.

The costs will be paid by the new Storm Water Utility.

News Items - December 13, 2010

2010-12-10T15:57:00.000-06:00

1. STORM WATER STUDY: Forrest Aldrich reports the model for the E Girard area is near complete. A meeting will be scheduled in early January with the neighborhood to discuss the study and potential repairs. A copy of the recommendations will be in the packet as soon as available. Storm water revenues will fund the improvements.

Several appeals were received from residential customers regarding their $2/month storm water utility fee and Supt Dan Miers is reviewing them. Most relate to a lack of storm sewers in their particular area however, storm water in drainage ditches and thru culverts affects the system upstream.

2. C STREET CLOSURE STUDY: The study is near complete and will be presented to Simpson next week. It will also be placed on the January 10 committee agenda for elected official review. There will be three options for consideration. A copy will be delivered electronically next week.

Also, given the lack of direction on the street, I will recommend it be removed from the 5-year replacement project and handled as a separate project.

3. ONLINE UTILITY BILLING: Billing clerk Lindsey Offenburger reports 994 customers are signed online to view their accounts and 740 are paying online monthly. That means 740 less stamps, envelopes and bills and represents about 15% of our customers.

4. MCCORD PARK: Glen Cowan reports the neighborhood has raised about $2,500 for new equipment.

5. BUFFER: Community Development Director Chuck Burgin reports a buffer is not required on the south side of the PD/FD storage building because both zones are residential.

6. STATE REPRESENTATIVES: City Clerk Diana Bowlin is trying to schedule Senator Kent Sorenson and Representative Glen Massie for the January 24 committee meeting.

7. MFPRSI: The Board of Trustees consisting of two fire and two police, four city and one private citizen representatives are recommending no change to the current system in their report due January 10 to the legislature. Although many amendments were made to the recommendation, no amendments passed (5-4 votes). So if return on investments average 7.5%, Indianola will contribute the following in the next 5 years to police retirement.

July 1, 2011 July 1, 2012 July 1, 2013 July 1, 2014 July 1, 2015
% of Payroll 24.76% 29.31% 34.51% 37.33% 35.81%

8. SENATE FILE 2379: As mentioned in the December 6 news items, effective January 1 the new Senate File 2379 will go into effect which states a person could carry a firearm in the open if they want to. Police Chief Steve Bonnett has started to notify the banks and other businesses and plans to host a meeting to discuss the new law.

9. BALLOON MUSEUM CULVERT: As written previously, the contractor will remove and replace (no cost to city) dirt on either side of the culvert. However, work will not begin until next spring due to cold weather. A May 15 completion date is planned.

10. BUDGET REPORT: In the packet is the November budget report. Revenues are slightly ahead of schedule and expenses are on target.

News Items - December 6, 2010

2010-12-03T16:06:00.000-06:00

1. STORM WATER UTILITY: The Clerk’s Office and Sewer Staff have been meeting to discuss utility billing and a schedule for implementation. Below are the tentative results:

• Letters were sent today to non-owner occupied single and two family dwellings indicating the $2/month fee. An agreement has been included allowing the tenant to pay the fee (owner/tenant must sign).
• Letters will be sent next week to commercial/industrial owners indicating their fee and providing information as to the appeal process
• Supt Dan Miers will handle appeals and those that are not agreed upon will be brought to council
• Appeals will be reviewed in January
• Billing will begin March 1

This process provides opportunity for property owners to learn more about the new utility and to discuss their fee prior to actual billing.

2. MIDDLE SCHOOL: Steve Bonnett, Chuck Burgin, Glen Cowan, Brian Seymour and I attended a meeting with school officials on December 3 to learn more about the Middle School expansion. While there will be some changes to the north, the majority will expand east (see flyer).

Bidding is anticipated next February and construction will be from spring ’11 thru summer of ’12.

The CAF parking lot will be paved as part of the project.

3. SOUTH LIFT STATION: In the packet is a letter from IDNR’s Daniel Cook indicating a need to test soils because a portion of the south lift station was used as a shooting range. Tests were taken this week and the lead concentrations were well below IDNR levels. Mr. Cook has been advised.

4. LIBRARY HVAC: It appears now the board will consider bidding the existing equipment (estimated $70,000) along with the Geo Thermal system. Shive Hattery is preparing a list of replacement equipment that the board will review at their December 14 meeting.

Should the board recommend the replacement option, it will be an opportune time to replace lighting and carpet as listed in the FY 11/12 Capital Budget for a total cost of about $160,000.

A recommendation will be presented at the December 20 meeting.

Also, in the packet is the FY 2009/10 Library annual report that will be presented on December 20.

5. ISA: The Indianola Sports Association (operates diamonds at Pickard) had a very difficult year due to rain and will request an extension of their $134,000 loan with a local bank. As co-signor on the loan, council will have to consider approval at their December 20 meeting. President Todd Ahrens will be there to discuss the request.

6. POOL: A lawsuit filed by a patron of the Memorial Pool who slipped and injured herself in June 2008 was dismissed in District Court recently.

7. SOUTH Y: Garden’s Brad Uitermarkt will attend the December 13 committee meeting to discuss the final recommendation. It includes flowing the storm water west along the Halsted driveway and southwest to the Lamar Koethe property. Brad reports the 24” pipe size will be adequate to handle in excess of a 100-year rain.

Chuck Burgin has a signed easement from the Halsted’s and is discussing one with Lamar Koethe early next week. He is also working with the town home association and Deer Run Golf Course for the access road and there is verbal agreement on that easement as well.

The next step will be a preliminary assessment followed by voluntary assessment applications sent to property owners. The more of those received, the more likely the project will proceed.

No word from the Supreme Court.

8. CULVERTS: There are problems with both culvert projects as discussed below:

a. Balloon Museum—The contractor did not use proper compaction when replacing the soil on either side of the new culvert. The soil will consequently be removed and replaced in accordance with the plan/spec.

Project completion will likely be delayed until spring.

FYI—Due to IDNR restrictions related to wetland protection and the amount of weight the new culvert can withstand, the height of the fill is just about where it will be when complete.

b. Stephen Court—The western section of pipe is not fitted properly and water there seeps underneath. We are having discussions with the contractor as to the options of how to repair.

9. SENATE FILE 2379: Effective January 1 the new Senate File 2379 will go into effect which states a person could carry a firearm in the open if they want to. Police Chief Steve Bonnett has been told that private businesses may regulate guns on their premises, but government buildings cannot accept the courthouse.

10. TRI-CITY: No word from Norwalk’s Mark Miller so the December 7 meeting with Carlisle and Norwalk will be delayed until further notice.

11. NARROWBANDING: Police Chief Steve Bonnett has received some good news regarding their base radios. He will be budgeting $12,000 in next year’s O&M which will take care of the police department. This must be placed in the O&M to keep them compatible with other law enforcement agencies next year.

The fire department has some flexibility between O&M and next year's CIP. The reason is that the fire department’s expense is in portable radios, where the police department’s expense is all in the form of base radios.

News Items - November 29, 2010

2010-11-24T15:03:00.000-06:00

1. NEXT MEETING: The next council meeting is December 6.

2. COMMUNITY/WELLNESS CENTER: A reminder the Planning Committee will present its recommendation to a joint meeting of city, county, school and Simpson officials on December 13.

3. 110 W ASHLAND: After discussing with colleagues, John Hoyman reports the $18,650 engineering fee will be assessed to the owners of 110 W Ashland (Adams/Proctor) because it is their building that needs stabilizing to protect the public. The building was damaged in July 2008. The court hearing is still scheduled for December 14.

4. SEWER CAMERA TRUCK: Supt Dan Miers reports a major oil leak in the Camera Truck’s oil pan. The leak was caused by the dip stick rubbing against the inside of the pan. The engine must be lifted to remove/replace the pan and it is recommended the rear main seal be replaced at the same time. Their estimate for repair is $3,500. We will proceed.

5. SOUTH LIFT STATION (PHASE THREE): Supt Dan Miers met with Neuvirth Construction about the Phase 3 construction of the lagoon at the south lift station. The contractor is finishing the lagoon expansion and after draining the existing lagoon found about 2 feet of sludge in the bottom. V&K will evaluate the amount of sludge and will estimate the cost to remove it. We therefore are anticipating a change order for the Phase 3 project.

Removing the sludge will increase capacity and keep solids out of the collection system. Removal will be most efficient when the lagoon is empty.

6. HOLIDAY: The day after Thanksgiving is an official city holiday so most offices/departments will be closed.

7. TAX REVENUE: Tax revenue is slightly ahead of this time last year. Good news!

8. LIBRARY HVAC: The Board is meeting Tuesday the 30th to discuss the system. A recommendation will be on the December 6 agenda.

9. UTILITY BILLING: Do to some personnel issues in the Clerk’s Office, utility billing will be sent on December 2 or 3.

10. “C” STREET STUDY: Most of the data collection is complete and there will be meetings scheduled with city and Simpson staff in early/mid December. A recommendation will be brought to council on January 10.

11. JOINT MEETING: The date for Carlisle, Indianola and Norwalk to meet again regarding dispatch and EMS is (still) tentatively set for December 7. However, Norwalk and Carlisle have yet to confirm.

12. BRIDGE: County Engineer Mark Lee informed us Friday the bridge west of the sewer plant on Hoover Street has been temporarily closed this week. It will be open next week to light traffic.

News Items - November 22, 2010

2010-11-19T15:05:00.000-06:00

1. NEXT MEETING: The next council meeting is December 6, at 6:00 pm. Have a great holiday!

2. ARCHITECTURAL DESIGN: Theisen’s is asking to use pre-cast concrete walls on their exterior which is not an approved method in our ordinance that requires brick, E.F.I.S., cultural stone and Nova Brick. P&Z will hold a special meeting on November 30 and a recommendation will be brought to council on December 6.

Theisen’s is locating on Hwy 65/69 just south of Noble Ford in the Summercrest Hills Development.

3. FIRE DEPT: $75,000 was budgeted to provide a vehicle exhaust system for the Fire Dept bays and Brian Seymour received quotes in the $40,000 to $60,000 range. The higher end system provides the best option/most flexibility especially given the cramped spaces. A recommendation will be placed on the December 6 council agenda.

4. STEPHEN COURT CULVERT: Chuck Burgin reports that additional sod is needed on the slopes of the east side of Stephen Court to minimize erosion. A change order will be on the next council agenda.

5. TEMPORARY STRUCTURE ORDINANCE: In the packets are the October 26 P&Z minutes indicating their recommendation to allow beverage sales (only) from temporary structures in a C-3 (general retail/office) zone. The correct ordinance is in the packet.

Also, while the ordinance does not include language regarding a 3-year extension of enforcement for McCoy’s west structure, John Hoyman reports the action taken by council on May 3, 2010 will allow the extension.

6. W HWY 92 SEWER: Financing for this $300,000 project will be added to the GO Debt refinancing that council set a hearing date for December 6. Even though the cost will be re-couped by either assessments or connections fees, the immediate cash flow is necessary to keep the Sewer Fund in the black.

7. 110 W ASHLAND: SVPA has been paid $12,227.50 of an $18,650 contract to design improvements to 110 W Ashland to make it safe from collapse.

8. SQUARE BUILDING INCENTIVES: Chuck Burgin is working with the property owner regarding the items eligible for grants/loans (i.e. roof replacement). A recommendation will be placed on a future council agenda.

9. 204 N JEFFERSON: Quotes will be received on November 23 to remove the Chiropractic Center at 204 North Jefferson. The Fire Dept has used the grounds for training purposes.

Community Development Director Chuck Burgin reports the Cottage Inn and building south will be bid after the first of the year. There were closing issues among other delays.

10. WIND ENERGY CONVERSION SYSTEMS: After talking with Chuck Burgin, he reports the original recommendation for small wind energy conversion systems was 1 acre for commercial and 3 acres for residential consistent with the Metro Advisory Council’s model ordinance.

11. JOINT MEETING: December 13 is the joint meeting with the trustees to receive the Indianola Development Association’s latest report and request for FY 11/12 funding.

Other (tentative) items include the Community/Wellness Center recommendation, Qwest pole removal/re-location (John Hoyman), state representative/legislative review, South Y progress report and park dedication review.

12. LIBRARY HVAC: The Library Board will consider a third option next week. Chuck Burgin and Joyce Godwin met with a contractor and he provided a reasonably priced alternative that will fully meet the needs.

A recommendation will be on the December 6 agenda.

13. STREET REPLACEMENT: The engineer does not recommend replacing all of “D” between Ashland and Clinton because it was partially replaced in 1995.

However, the blocks between Euclid and Girard on N. Howard can be added per council direction.

News Items - November 15, 2010

2010-11-12T16:24:00.001-06:00

1. ROLLBACK: The rollback for FY 11/12 increases to 48.52% from 46.9% or about 3.4%. If there is no change in the tax rate, a home valued at $150,000 would pay $822 in FY 11/12 compared to $795 in FY 10/11, a $27 increase (about $2.25/month). Since Indianola’s taxes have not increased in the last two years, that increase would average about $8/year.

Industrial and commercial rollbacks remain at 100% in FY 11/12.

2. TRI CITY: The next meeting of Carlisle, Indianola and Norwalk is tentatively scheduled for December 7. Time and location are yet to be determined but we offered Indianola as a site. I will ask Steve Bonnett and Brian Seymour to attend as dispatch and EMS will be discussed. The supervisors will also be invited.

More information will be provided when available.

3. STORM WATER STUDY: V&K’s Forrest Aldrich reports the storm water model/study will be complete by the end of November and neighborhood meetings will be scheduled.

4. INFILTRATION/INFLOW PHASE 3: The South Lift Station Storm Basin project will receive a contract reduction of about $8,500 because soil will be taken from the site as opposed to hauling it from elsewhere. The change order will be on a December council agenda.

5. MEMORIAL POOL DEBT PAYMENT: The $180,000 final debt payment for the Memorial Pool will be made in June 2011. And, the P&R Commission intends to approach the council about using some or all of the 43-cent tax rate to provide trail extensions (yet to be determined).

6. BRUSH FACILITY: The brush facility will remain open thru November 30.

7. W HWY 92 SEWER: A meeting is scheduled for next Monday with utility owners to discuss the conflict with the sanitary sewer services. A recommendation will be provided at a December meeting.

8. FIRE DEPARTMENT EXPANSION: The grant Brian Seymour applied for to expand the Fire Station was $2.5 million.

9. D STREET: D Street was paved during a sewer replacement project in 1995.

10. MIDDLE SCHOOL EXPANSION: In the packet is a drawing showing the proposed Middle School expansion. City staff are meeting with school officials in early December.

11. VINTAGE HILLS: The November 8 Business Record had an article (packet) on Indianola’s Vintage Hills Retirement Community. Very good PR for Indianola.

12. MAYOR’S YOUTH COUNCIL: In the packet is a flyer explaining the Mayor’s Youth Council. High School students are encouraged to apply and will meet throughout the year with the involvement of the Mayor and council members. P&R Teen Coordinator Becky Lane will assist with the MYC. Meetings and activities will be lead and driven by the students with the assistance and guidance of the Mayor and Becky. The MYC will provide opportunities for high school students to learn about city government, provide input about city issues, represent high school youth by providing ideas that are of interest to them, provide leadership opportunities, learn how to work together with others, learn how to plan, organize, fund and administer activities for the community, etc.

Warren Co. United Way Action Council tried to start a county youth council successful so it was suggested Warren County Mayors be involved. Mayor Bresnan expressed interest so Indianola will have the first MYC.

13. HABITAT: The Warren County Habitat for Humanity will hold a dedicated ceremony for the recently completed home at 512 E. Euclid on Saturday, November 20 at 2:00 p.m.

News Items - November 8, 2010

2010-11-05T16:06:00.000-05:00

1. COMMUNITY/WELLNESS CENTER: The planning committee received a proposal from the 360 Group and Downing Construction to build a facility in the Summercrest Hills Development. The full proposal can be viewed at

www.indianolafoundation.org

There is a wellness link and then click the RFP Responses. I can also provide a paper copy if preferred.

Mayor/council will formally receive the proposal at the December 13th committee meeting.

2. RETAIL SALES: In the packet is John Hoyman’s opinion regarding retail sales in an R-3 zone. P&Z will discuss a request for such sales at their November 9 meeting.

3. SWECS: Per Steve Richardson’s comments at the November 1 meeting, we checked and found the following metro cities allow Small Wind Energy Conversion Systems on single/two-family (residential) lots:

Ankeny 1 acre
Clive 1 acre
Waukee 2 acres
West Des Moines 1 acre
Des Moines 1 acre

In the packet is a map showing the residential lots that are 5-acres/greater and ag lots that are 15 acres/greater within the city limits. There are 150 lots between residential and ag. Also, Ivan Webber reports that the SWECS ordinance does not have to return to P&Z since they already discussed it and provided a recommendation.

Given today’s efforts/attitudes about saving energy and becoming more sustainable, allowing SWECS in residential areas should be strongly considered. Economics are not the only reason people purchase SWECS. Some simply feel an obligation to protect the environment and are willing to pay for that obligation. The city should provide that option while at the same time protecting the interests of neighbors which can be done by placing a minimum lot size and setbacks in the ordinance.

4. NORTH Y/INWOOD: The Warren County Road Crew removed the seal coat surface on North Y and Inwood this week. The surface was very rough and no decision on the ultimate surface has been made. County reps will meet with Chuck Burgin and I next week to review options.

5. AMPHITHEATER: Glen Cowan reports the Rotary Club volunteered to place the roof (originally in Phase 2) on the Memorial Park Amphitheater this year. They are contributing nearly $4,700 financial support in addition to labor for the project. I am authorizing the remaining $3,750 material cost for the metal flashing to install the roof since the project is under the contract amount by nearly $4,500. The roof will protect the theater over the winter.

Hats off to the Indianola Rotary!!

6. STORAGE BUILDING: Steve Bonnett is getting material quotes for the storage building (east of Arby’s). He’s been advised costs are likely to increase after the first of the year so the idea is to save some expense. Construction will begin next March.

7. ARC FLASH ANALYSYS: According to National Fire Protection Association standards, the city is conducting an arc flash analysis (See Mike Metcalf memo) to provide an assessment of the potential energy at each point in the system that would be released in the event of an arcing fault. Safety Coordinator Mike Metcalf received quotes and the low is shown below:

WPC $13,800
Water $8,725
Power Plant $8,725
City Hall $4,985
Library $2,490
Aquatic Center $10,000
Total cost $48,725 and will be budgeted accordingly.
5. VEHICLE ACCIDENT: Sewer Supt Dan Miers was involved in a minor fender bender on November 1 when a small vehicle ran into the rear of his truck while waiting for the signal to change on Hwy 65/69 at Euclid. The truck received no reportable damage.

6. TAX REVENUES: Revenues thus far are about 45% of the amount budgeted and nearly 2% higher than this time last year. Good news and it will be continued to be monitored.

7. IDOT DETOUR: In the packet is a letter from IDOT’s C.E. Belgarde indicating Hwy 65/69 and Hwy 92 will be part of an I-35 pre-determined detour in case of accident or detour. The letter is a courtesy to advise of the highway status.

8. MEDIACOM: Mediacom intends to raise the following rates on December 1, 2010 per a letter received November 1.
Product Old Rate New Rate
Broadcast Basic $25.95 $27.95
Expanded Basic $37.00 $38.00
Total Family Cable $62.95 $65.95

9. REFUNDING OF G.O. DEBT: Finance Director Jean Furler had conversations with Chip Schultz, Ruan Securities, regarding refunding two GO Debt issuances. Due to lower interest rates the results would be a net savings of about $165,000 over the next 8 years. Proceedings are being prepared for council consideration. If approved, the following schedule will be recommended:

• November 15: Council considers resolution setting December 6 as date for public hearing
• December 6: Public hearing on proposed General Obligation Refunding Bond issues
• December 13 (special Council meeting): Bond sale - bids due at 10:30 AM at City Hall; Council awards at 5:30 meeting and authorizes redemption of prior bonds
• December 20: Authorize issuance of two General Obligation Refunding Bonds (Series 2011A and Series 2011B)
• January 11: Closing / delivery of funds
• January 17: Effective redemption of 2004B G.O. Bonds (current refunding)
10. W. HWY 92 SEWER: There are some utility conflicts with the sewer services for most of the buildings on the north side of Hwy 92. Options are being reviewed and a recommendation will be brought to council.

11. SEWER CONNECTION: St. Thomas Catholic Church reps contacted the city about connecting to the sewer main on W. Highway 92 at R-63. The church owns 20 acres and the connection fee is about $53,000 (includes interest). We are discussing the fee and may have a recommendation for council in December.

News Items - November 1, 2010

2010-10-29T15:18:00.000-05:00

1. FEMA: Below is a list of the emergency disaster project costs submitted to FEMA. Risk Manager RoxAnne Hunerdosse worked very well to compile this data and submit it to FEMA. Department directors also deserve recognition.

Federal funding will reimburse 75% of eligible expenses and state funding will reimburse 10% of the eligible expenses for a total reimbursement of 85%.
Debris Pick-Up, Removal, & Recycling $ 12,500
Emergency Protective Measures $ 18,800
Street & Storm Sewer Projects $380,000
City Hall & Library $ 9,300
Water $ 8,100
Electric $ 82,900
Water Pollution Control $172,700
Parks** $ 30,700
Total $715,000
*There may be some parts of a project that won’t be reimbursed due to an improvement on the “prior to event” condition. **This does not include the engineering or restoration work needed at Easton Park.

Total estimated reimbursement is $608,400.

2. STORM WATER UTILITY: Clerks Office staff has been meeting to discuss utility bill issues related to non-owner occupied single/two-family dwellings. There are about 800 and the key is to minimize the amount of new bills generated. It is possible the SWU billing may be delayed until February or March in order to ensure the most efficient utility method.

3. C STREET CLOSURE: V&K scheduled a meeting on Monday November 1 with reps from the city, school and Simpson to discuss the ramifications of “C” Street’s closure to thru traffic. The study should be complete in a few weeks.

4. W HIGHWAY 92 SEWER: The main (south side) is installed and the services for north side properties have been determined with the assistance of owners. However, based on the service locations, there are conflicts with existing utilities making the originally designed borings near impossible. V&K is working with Underground and the utility owners to determine the best option. We therefore anticipate a change order that will be brought to council in several weeks. At this time an open cut may be the best option.

5. SQUARE BUILDINGS: City Attorney John Hoyman reports there was a hearing October 27 to delay the December 14 court date for the lawsuit by the owners of 110 W Ashland against the owner of 112 W Ashland. The court date was not changed and will be held as scheduled.

Steve Gray of SVPA reports the plan/spec is complete and the estimate to repair the building is approximately $160,000. The tentative schedule for repairing the building follows:

• November 3 – submit construction document
• November 15 – Resolution ordering construction of public improvement and fixing a date for hearing and taking of bids
• November 22 – pre-con meeting
• December 1 – Receive bids
• December 6 – Award contract
• Completion within 90 days

6. GUN SALES: Chuck Burgin’s Office received a request to sell guns (see letters) under the “special exceptions , uses and structures” in an R-3 (mixed residential) zone. R-3 allows home occupations but does not include retail sales. Chuck Burgin and John Hoyman are working the issue.

7. NORTH Y/INWOOD: Chuck Burgin and I met with county reps to discuss options regarding the seal coat (placed for RAGBRAI) on North Y and Inwood. One option is to remove the gravel and put it back to its original surface.

8. HEALTH INSURANCE POOL: The pool remains around $990,000 and is hopefully well poised for new expenses arising from federal health care reform.

9. MEDIACOM: Notice was received from Mediacom to change channel KDSM DT@-Cool TV to channel 110 on November 15.

10. 204 NORTH JEFFERSON: Community Development Director Chuck Burgin is getting quotes to remove the D&D building 204 N Jefferson. The former Cottage Inn and building south will be removed later this year or early next year due to some required environmental testing.

11. DOWNTOWN INCENTIVE: Mary Donaghy of Mary Donaghy Insurance (206 N. Buxton) is working with Chuck Burgin on building improvements and the Downtown Incentive Program. Because of the nature of the late in the building season, most of the improvements have been started. This will be placed on a future council agenda.

News Items - October 25, 2010

2010-10-22T14:55:00.001-05:00

1. BALLOON MUSEUM: The construction to extend the culvert has begun. The contractor uncovered a 24” RCP Storm Sewer which was not indicated on the plan. Connection of this pipe is required, a change order will be forthcoming.

2. STEPHEN COURT: Approximately 300’ north of Iowa Avenue has been closed and construction has begun. Part of the project included new sanitary sewer crossing. On Thursday a potential conflict with a water main was discovered. The engineer is sending a survey crew down Friday to determine if adequate clearance is available. A change order may be needed.

3. PETITION: As part of the 2011 Street Replacement Project, we have received a petition (packet) indicating they do not want a new street. This portion of North 1st was included in the original 42 blocks under consideration, however, the final selection of streets has yet to be determined.

4. CENSUS: We received information from the U.S. Census Bureau stating that 74 percent of households in the United States filled out and mailed back their 2010 Census questionnaire. The apportionment counts will be delivered to the President within nine month of Census Day (on or before December 31, 2010). We should receive our data no later than April 1, 2011.

5. PROSPECT: A formal incentive request will be forthcoming at the upcoming council meeting for a call center as mentioned in the October 7th news items (packet).

6. RACE CARS: According to our attorney Hugh Cain, the court ruled in the city’s favor and stated the fencing ordinance is not an unconstitutional taking.

News Items - October 18, 2010

2010-10-15T15:17:00.000-05:00

1. LIBRARY HVAC: After much discussion and research, the Library Board wants to seek bids on two Geo Thermal Options. Shive Hattery Engineer Jake Newman summarized the two options in a memo (packet) dated October 14. In addition, Board will get a conventional replacement quote from a local contractor who is familiar with the current system in order to provide an accurate cost comparison (and payback period) between conventional and geo-thermal.

The Board will attend the November 1 council meeting to discuss these options and move forward with the bidding process.

2. STEPHEN COURT: TK Concrete plans to begin the culvert replacement next Monday (weather permitting). The contract has a November 19, 2010 completion date.

3. W EUCLID HOME: Owners of a home damaged during the July 23 tornado are rebuilding but ran into a city-related issue. Their .89 acre property (along with the two single family dwellings immediately west) is zoned agricultural which does not allow a single-family dwelling on less than 15 acres (council changed on May 27, 2009).

However, the code does allow a special exception that is recommended by P&Z and approved by council. P&Z has a special meeting on October 26 and will have a recommendation for council’s November 1 meeting.

Community Development Director Chuck Burgin is recommending the owners (and those west) rezone to residential thereby avoiding future issues.

4. AMPHITHEATER: Sodding and seeding are complete. The sidewalks are 95% complete and the contractor is working on the punch list.

5. SQUARE DECK: The Brickhouse deck was late coming down as the owners removed it on October 12.

6. FEMA: FEMA extended the application deadline for citizens and businesses to file a claim to November 12. Damage between June 1 and the end of August not covered by an insurance company are eligible.

7. FIREFIGHTER CANDIDATES: To date we’ve received 11 applications to fill the Fire Department’s firefighter position. Application deadline is October 22 with Civil Service testing scheduled for November 20th.

8. MUNICIPAL BUILDING HVAC: There continues to be problems with the building HVAC related to consistent heating/cooling. Department directors met on the 15th and agreed to obtain quotes from three companies that are familiar with the system. A recommendation will be brought to council in several weeks.

News Items - October 11, 2010

2010-10-08T15:23:00.001-05:00

1. TAX RATE: City Clerk Diana Bowlin drafted the comparison surveys (packet) for cities with a population of 6,500 and greater and also included Adel, Bondurant, Grimes and Polk City. Of the 62 cities surveyed, Indianola ranks the following (1 is the lowest and 62 highest):

Tax rate 12th

Taxes paid per capita 9th

Tax Base per capita 28th

These numbers rank very well especially considering the tax base is about 65% residential.

2. SUMERCREST HILLS PLAT/TIF: Developers plan to submit a preliminary plat and also ask for Tax Increment Finance funding to provide paving for their development. The TIF request will be on the November 1 agenda and the preliminary plat schedule is as follows:

October 1: Submittal to Development Department of preliminary plat 3 for review.

October 11: Submittal of revised preliminary plat and proposed final plat to Development Department.

October 26: Special Planning and Zoning Meeting to consider preliminary and final plat.

November 1: City Council Meeting to consider preliminary plat.

3. PROSPECT: Todd Kielkopf and I met with Tiffany Coleman (WCEDC) and Jerry Kelley (IDA) to draft an incentive package for a call center who is reviewing options to lease an existing building and employ 45 full-time equivalents with an average of $10/hr. The incentive package (packet) will be considered by council at an October or November meeting.

FYI – Tiffany resigned her position with WCEDC effective October 22.

4. IDA: Indianola Development Association will present their budget request at the joint council/trustee meeting in December. In the packet is an update of their progress.

5. W HWY 92 TRAIL: In the packet are letters of support for a trail to be part of the W Hwy 92 Improvement Project (“R” Street thru R-57) scheduled for 2013. A trail to connect Summerset and the Great Western in Martensdale has been discussed since the early stages of the Hwy 92 Project.

6. STREET REPLACEMENT PROJECT: Staff is meeting with Snyder reps on the 12th to begin dialogue on streets to be replaced in 2011. Ed Yando and Chuck Burgin have listed over 40 streets and the engineer will narrow the list to about 20 to fit our $2.5 million budget. Criteria such as core samples, traffic, curb and surface conditions will be used by the engineer to prioritize. A recommendation will be placed on the December committee agenda for review.

7. NORWALK/CARLISLE: As written previously, the meeting has been moved to October 28 at 6:00 pm in the Norwalk Library.

8. ONLINE BILLING: Billing Clerk Lindsey Offenburger reports 902 customers have signed on for online billing access. 114 receive their bills online which means there are 114 less stamps, envelopes and bills. The savings are beginning to mount.

9. ROSENBERGER TRUCK SHOP: The buffer fence was installed on Friday October 1 therefore John Hoyman did not file the municipal infraction for failure to comply with the city code. Good news!

10. CAF PARKING: The School District is working with an engineer and Chuck Burgin on the Community Athletic Facilities parking lot on South 15th. Installation is expected during the summer of 2011.

11. BALLOON MUSEUM DITCH: Work is scheduled to start next week. Traffic control is lined up for Tuesday morning and will pull the lane closure off around 3:30 or 4:00 p.m. to accommodate evening traffic. More details will be provided when available.

12. “C” STREET STUDY: Veenstra and Kimm will set traffic counters in the next couple week. A meeting will be held with Simpson, school, police and fire at the end of October.

News Items - October 4, 2010

2010-10-01T15:39:00.000-05:00

1. ROLL BACK: The rollback for FY 2011/12 are as follows:

Class 2011/12 2010/11

Residential 48.53% 46.9%
Agricultural 69.02% 66.3%
Commercial 100.00% 100.00%
Industrial 100.00% 100.00%

2. SERGEANT HAMELL: In the packet is a letter acknowledging Sergeant Ron Hamell for “wonderful service” by helping an individual who showed signs of a stroke in a local restaurant on September 23. Hats off to Ron!!

3. BUILDINGS ON SQUARE: On September 28 John Hoyman received a call from one of the attorneys indicating the One Stop insurance company filed several new motions and requested a 6-month delay of the December 14 court date.

Chuck Burgin is working with Savage/Ver Ploeg and design of safety improvements is underway and will continue per council direction.

4. CARLISLE/NORWALK: Norwalk is asking to re-schedule the October 14 joint meeting to October 28.

5. COUNCIL/TRUSTEES: The Indianola Development Association will conduct a strategic planning session in Mid-October so delaying this agenda item with the trustees from October 11 to December would be beneficial. IDA intends to bring a business plan to the council/trustees and will need adequate time for preparation.

The joint discussion regarding Qwest’s pole relocation can also be delayed.

6. BEGGARS NIGHT: This year’s beggars night is scheduled for October 30 from 6:00 p.m. – 8:00 p.m.

7. PRINCIPAL SELLING MEDICAL BUSINESS: The City/IMU self-insured plan is administered by The Principal Group and receives discounts based on their purchasing agreements. This arrangement will be affected by The Principal Group’s announcement that they are phasing out doing business in the health insurance market (see letter). The financial impact won’t be known until plan renewal time.

News Items - September 27, 2010

2010-09-24T15:22:00.001-05:00

1. NEXT MEETING: The next meeting is October 4 at 6:00 pm.

2. QWEST POLES: Since April of this year Community Development Director Chuck Burgin has been unable to have Qwest relocate three poles on (2 on North 1st and 1 on East Franklin) so the Kelley Trail can be completed. And, this is not the only time Qwest has refused to re-locate poles as the trustees had the same difficulty in 1997 on South Jefferson and currently on the East Side Underground Conversion Project.

Ivan Webber met with Chuck Burgin, John Hoyman, Bob Miller, Todd Kielkopf and I on Tuesday the 21st to discuss options. Ivan recommended John proceed using the municipal infractions ordinance to have the court require Qwest to remove the poles. That item will be placed on the October 4 council agenda for discussion including hiring the Ahlers Law Firm should it be necessary.

Based on Qwest comments, they “may” challenge a city’s ordinance (packet) to force relocating their lines underground when IMU relocates their lines (Cedar Falls has a similar ordinance). As such, the trustees will discuss (September 27) joining the city and financing the challenge should Qwest proceed.

More information will be provided on October 4.

3. ROSENBERGER TRUCK SHOP: John Hoyman tried unsuccessfully since October ’09 (Chuck Burgin since June ’08) to have Rosenberger install the required buffer (a 6’ double-sided fence) on the west side of their 1813 N 7th property (industrial park). John reports the last assurance was the fence be installed by September 30. However, if not installed as promised, he intends to file a municipal infraction on October 1 to have the court order the buffer installation and possibly include a fine.

4. BALLOON MUSEUM DITCH: Snyder’s Jennifer Croate now says the project will begin next week with a subcontractor doing the initial grading. The contract was approved on May 3, 2010 and a completion date of December 19, 2010.

This type of contract allows more flexibility and results in a lower bid since the contractor can use their discretion as to when they do the work.

5. JOINT COUNCIL/TRUSTEES: The meeting is tentatively scheduled at 6:00 pm on October 11. Agenda items (thus far) include IDA’s annual budget request, Qwest pole re-location and other items of mutual interest.

6. FEMA: Applications for federal disaster (tornado/flood) can be made thru October 11.

7. P&Z: Jeff Jensen resigned (family commitments) from Planning & Zoning Commission after serving since 2004. Jeff served P&Z well and will be missed.

8. SEWER I&I PROJECT: The city has spent $1,896,422 on Infiltration/Inflow removal since May 2009 and been reimbursed $1,896,422 from the State Revolving Loan fund with an interest rate of 3.25% and 30-year term.

Another $7 million expense is projected for Phases 2, 3 and 4.

9. DARK WATER: The Water Dept will begin their annual hydrant flushing program approximately the middle of October and Supt Lou Elbert reminds residents that flushing can raise sediment in some mains thereby making water darker. There is no harm from the sediment but residents can run the faucet for several seconds to clear the sediment.

10. ARC FLASH: Compliance with electrical safety standards (NFPA-70E 2004) requires the city to complete a flash hazard analysis on all facilities supplied with electricity. Quotes are being collected at this time and will be included in the 2011-12 budget. Requirements include analysis, rating of each electrical panel, employee training and purchase of personal protective equipment.

11. CHRISTMAS HOLIDAYS: Holidays will be celebrated on Thursday December 23 and Friday December 24 since Christmas Eve and Day fall on a Friday/Saturday respectively.

12. BRAVO: In the packet is a table showing Bravo contacts.

13. W EUCLID: Ivan Webber reports no contact from the Supreme Court regarding the W Euclid assessments.

14. TRAIL EXTENSION: The P&R Commission asked to attend the October 4 council meeting to request a $125,000 local match for a Surface Transportation Program Transportation Enhancement grant provided by the Central Iowa Regional Transportation Planning Association.

The Kelley Trail extension would provide a trail from Memorial Park to Wilder Elementary School (see map).

Funds are not budgeted so the match would have to be borrowed. A $125,000 10-year note at 4% interest would cost about $15,200 annually or 4 cents on the tax rate.

Storm Water Utility Facts

2010-09-21T13:59:00.000-05:00

STORM WATER UTILITY

Storm Water Utility is the same as an electric, water or sanitary sewer utility. Properties pay a fee for a commodity they use

Revenues will be used for storm water repairs, improvements and new additions to the system

All properties pay a storm water fee the same as all properties pay for water, sewer and electricity

The residential fee is proposed at $2/month and is based on an average 3,400 square foot of impervious surface. 3,400 sf is the “average residential unit”

Commercial/industrial property fees will be determined by the number of average residential units of impervious surface which is called an “equivalent residential unit”. For example: 51,000 sf of impervious surface = 15 eru’s or $30/month

Gravel is not considered an impervious surface

Property owners can appeal their monthly fee to staff who will review the information and then make a recommendation to council

If the amount of impervious surface changes, adjustments can be made to the monthly fee

Estimated annual revenue is $250,000 based on a $2 eru

Storms in 2008 and 2010 showed weaknesses in the Indianola storm water system. Thru review by an engineer with the assistance of the street and sewer superintendents, there is an estimated $800,000 expense for repairs and improvements to Indianola’s storm water system. The estimated tax rate necessary to pay for this project is 25 cents.

It is estimated that a storm water utility will reduce the tax rate by about 10 cents for current projects (Stephen Court and South Buxton)

The combined 35 cents would save a home valued at $175,000 about $29 annually compared to the $24 annual cost of a storm water utility

The storm water utility revenue can also be used for street sweeping which is currently funded by a diminishing Road Use Tax Fund. About $65,000 is spent annually to sweep Indianola streets.

News Items - September 20, 2010

2010-09-17T16:15:00.000-05:00

1. IDA: Indianola Development Association reps will attend a joint meeting with council/trustees on October 11 to request funding for fiscal years 10/11 and 11/12. The city provided $29,000 supported by Hotel/Motel taxes and an additional $29,000 from TIF funds beginning in FY 10. 69K is budgeted this year for additional marketing materials. The new contract will be provided in October.

2. SWECS: The small wind energy conversion system (swecs) ordinance has passed out of P&Z and will be placed on the October 4 council agenda to set a hearing date (or it can be sent to committee). A copy of the recommendation will be in the packets on September 24.

3. JOINT MEETING: A joint meeting of mayors/councils from Carlisle, Indianola and Norwalk is tentatively scheduled for October 14 at 6:00 pm in the Norwalk Library.

4. METHANE STUDY: The South Central Iowa Landfill Board approved a study to determine the amount of methane generated by the landfill. Once complete, options will be discussed as to how to use/dispose of it.

5. STRATEGIC PLAN: In your packet is a draft copy of the Indianola Community School’s Strategic Plan for 2010-2015.

News Items - September 13, 2010

2010-09-10T15:45:00.000-05:00

1. KELLEY TRAIL: The P&R Commission has asked Glen Cowan to submit a grant application to Safe Schools and Surface Transportation Trail Enhancement Programs for the approximate $625,000 cost to extend the Jerry Kelley trail from Memorial Park to Wilder School (see map). Commission member Jay Byers will attend a council meeting in September or October to discuss the project and discuss funding.

The Surface Transportation Enhancement program provided through the Central Iowa Regional Transportation Planning Agency requires a 20% ($125,000) match which is the purpose of the Safe School grant application. If not received, however, a city commitment of the $125,000 is required to apply for the $400,000 Surface Transportation Enhancement Funds.

Also, Chuck Burgin is still working to get Qwest to remove/relocate poles on N 1st and W Franklin so the trail can be completed.

2. TRAFFIC SIGNALS: Signal controllers at 12th & Hwy 92 East, Valley Dr & 65/69, Ashland & 65/69, and Iowa Ave & 65/69 have been damaged during various storms throughout the summer and being repaired. Also, 3 of the 4 cameras at Valley Drive were damaged on August 20th.

The loaner controller units do not communicate with our system so the signals along Jefferson Way are not synchronized as designed.

Listed below are new and repair costs for the items and the time length for repair or delivery.

New Multisonic 820A $4,062.50 30 to 45 Days
New Detector Camera $3,562.50 30 to 45 Days
Controller Repair $600 to $2,000 2 to 6 Months
Camera Repair $600 to $1,600 1 to 3 Months

At issue is getting an answer to whether the controller and cameras can even be repaired. And if they can be repaired what other damage have they sustained to shorten their life span.

3. BUSINESS MAKEOVER: In the packet is a letter/invitation to a business makeover presentation from Linda Hayes who is working with ISU. The meeting is September 15 in the council chambers at 6:30 pm.

4. STEPHEN COURT CULVERTS: Per V&K’s Becky Ford, the new culverts will increase flow by 3 times over current capacity which is the equivalent of a 25-year storm. Had the culverts been in place this year, only the July 23 storm where 4-plus inches of rain fell in less than an hour would water have topped the street this year.

News Items - September 7, 2010

2010-09-03T14:20:00.001-05:00

1. EAST IOWA SHARED SERVICE: Supt Dan Miers met with the property owners on Thursday the 26th and the consensus was to move forward with a sewer main that will eliminate the shared services. Quotes for the estimated $17,525 project will be presented at the September 20 council meeting.

2. STORM SUMARY: Department Directors met on August 30, 2010 to discuss the July 23 storm. Below is the summary:

• Emergency response happened as planned with the following departments responding: fire, police, street, water pollution control, electric, water and IMU administration
• Fire and police personnel worked with tornado affected neighborhood
• An emergency shelter was opened at the Middle School but closed a little after midnight due to no need
• Fire was kept busy with a wide variety of calls both inside and outside the community
• Police clerical staff assisted dispatch in answering calls
• Mayor Bresnan’s assistance at City Hall was greatly appreciated
• Staff are reviewing capabilities of the new phone system and may program adjustments for emergency events
• High vehicle traffic on West Euclid the next day was monitored for closure consideration but decided keeping it open to the volunteer cleanup effort was in the best interest of the neighborhood
• Electric is adding components to their communication system due to a couple minor weaknesses discovered during the event

FYI—The home on Stephen Court that had flooding in 2008 and 2010 was inspected by our staff the week of August 30. It was determined it had a cross-connection (footing tile connected to the sanitary sewer) and a sump pit/pump that was not connected to anything. When storm water and sewer backed up to the home thru the service, it went through the footing tile and dispersed under the foundation. A cavity was found under the home where the sump pit emptied thru a separate tile.

3. OFFICER WAGNER: In the packet are letters of commendation from Sheriff Mike Balmer (Jasper County) and Sergeant Brian Sher for effort by Officer Mesha Wagner regarding two burglary suspects that were apprehended on July 31. Hats off to Mesha!!

4. FEMA ON-SITE VISIT: FEMA personnel spent all day Wednesday and Thursday morning visiting all the various sites of damage for the city and utility. Damage since June 1 has ranged from telephone replacement and alarm panel repair to culvert extensions and sewer main repair. Superintendents from streets, parks, water pollution control, electric and water described in detail what occurred and what was or will be needed to repair or improve the site. FEMA will pay to return the site to before event condition and will consider some Section 406 Hazard Mitigation. Mitigation must be cost-effective as determined by FEMA which means benefits exceed costs or the ratio of benefits to costs is greater than one.

Staff continues to repair, document and work with consultants to bring infrastructure back to original or improved condition. All eligible expenses will be reimbursed 75% by federal and 10% by state.

5. HOMECOMING PARADE: The annual Homecoming Parade will be held on September 23 from 6:00 – 7:00 p.m.

News Items - August 30, 2010

2010-08-27T14:40:00.000-05:00

1. NEXT MEETING: The next council meeting is Tuesday, September 7 at 6:00 pm.

2. FEMA MEETING: Indianola was well represented by city staff on Thursday, August 26 for Indianola’s FEMA Kick-Off Meeting. Staff now has 60 days to identify and categorize all storm damage to public property between June 1 and continuing. They will be working with state and federal officials to ensure Indianola’s infrastructure is returned a condition the same or better than before the rain events. Cost sharing on eligible projects is 75% federal, 10% state and 15% local.

3. SOUTH SEWER MAIN BREAK: Vanderpool’s completed the emergency sewer main repair at the south plant lift station Wednesday night.

4. NORTH 1ST SEWER: The sanitary sewer on N 1st is being replaced as part of I&I’s Phase II. When the sewer was opened, the services were found to be below the main which is why there have been problems for many years. There are 8 sewers that will be replaced with a change order of $14,080. Since the sewer is open now and residents will need sewer service, the contractor is moving forward. The change order will be placed on the September 7 agenda for formal consideration.

5. BALLOON MUSEUM DITCH: Van Hauen did not start on the 25th as planned and is now looking after Labor Day. They are working to set up a meeting on-site with Elder to do some initial grading and clear trees to the west side of the balloon museum building prior to starting the box culvert. Elder may be in before Labor Day but Van Hauen will let us know

6. JOINT MEETING: Mayor Bresnan and I met with Carlisle/Norwalk mayors/administrators on the 25th. One of the items discussed was a joint meeting with all elected officials in October. The tentative date is Thursday, October 14 but that will be confirmed later.

7. 19TH STREET: Paving is complete and erosion control will begin this fall.

8. STORMS: The last of the 3 neighborhood meetings was held on the 25th and Forrest Aldrich has a better understanding of the issues that occurred on July 23. A recommendation will be brought to council in several weeks.

I asked Forrest to prepare a proposal to provide a plan/spec for the repairs outlined in the Storm Water Utility information coupled with the neighborhood meetings. A recommendation will be brought to council in September or October.

9. 2011 STREET REPLACEMENT PROJECT: Three proposals were received for engineering the 2011 Street Replacement Project (special assessment) as follows:

Company Design/Gen’l Services Resident Review

• Snyder & Associates $ 98,800 $57/hour
• Stanley Consultants $115,150 $62/hr
• Veenstra & Kimm $106,500 $60/hr

A recommendation will be made at the September 7 meeting.

The tentative project schedule is:

Sept 2010 Hire engineer
Oct/Nov Review streets for replacement
Dec 2010 Public info meeting with property owners
Dec 2010/Jan 2011 Develop plan/spec
March 2011 Receive bids
May/Oct Project construction

News Items - August 23, 2010

2010-08-20T16:02:00.000-05:00

NEWS ITEMS

TO: Mayor and Council
FROM: Tim
DATE: August 18, 2010

1. NEXT MEETING: The next meeting is Tuesday, September 7 at 6:00 pm.

2. SEWER PLANT: On August 15 Operator Kevin Crawford saw smoke coming from the Main Control Center (MCC) in the maintenance building and discovered the plant lost one phase of its three-phase power. Consequently several pumps lost power.

A Variable Frequency Drive (VFD) was damaged and several fuses where blown. Breakers tripped including the Country Club re-use water pump that may have suffered damage as well.

This VFD cost $5,700.00 to remove and replace on the 16th. The drive unit controls the influent flow to the treatment plant and is very critical to plant operation.

3. I&I: Chuck Burgin, John Hoyman, Skye Jacobs, Dan Miers and I met on the 19th to discuss methods to encourage property owners to make I&I repairs instead of paying the monthly fee. Options include:

1. Increasing the fee
2. Filing a municipal infraction (court action)
3. City performs repairs

After discussing, options 1 & 2 will be recommended for elected official discussion on September 13.

4. SOUTH Y: Garden’s Brad Uitemarkt reports the proposed storm pipe extending west along the south side of the Halsted property is 24” and is sized for larger than a 10-year storm. However, he will review 30” and 36” pipe options to determine the potential for reducing overland drainage even more.

Upon review of the properties several times this week, standing water was noted south of the driveway and in the field southwest both before and after Wednesday’s rain. This project will make a significant impact on removing the water and keeping it away from the garage (referenced at Monday’s meeting).

The option sending storm water north needs careful review due to the required length (and size) of pipe. This option will likely cause more overland drainage (over it’s current path) because water will have to flow 1,300’ underground before it outlets into the pond. The original option requires water to flow only 300’ underground before it outlets.

Brad Uitemarkt’s review and recommendation will be brought to committee in September or October.

5. AG ZONING: Residents are allowed to keep farm animals including horses, cows, etc, in the city as long as the property is zoned agricultural and the animals are kept 300’ away from a residential development.

6. LIBRARY HVAC: The Library Board recommended Shive Hattery re-design the Geo Thermal system and also design a replacement conventional system. Getting bids on both options will provide valuable information as to which systems are the most efficient and economical. The recommendation will be to reject the bids on September 7 and re-start the process.

7. FIREWORKS: Fire Chief Brian Seymour approved a fireworks permit for Simpson on August 29 as part of their festivities to welcome students. Per policy, the city is a named insured on Simpson’s $2 million general liability insurance policy.

8. AMPHITHEATER: The backstage wall and room concrete block were completed but due to weather, no other work has been done. Grading and paving of the access drive, backstage doors, sidewalk connection and sod/seeding remain.

9. MCCORD PARK EQUIPMENT: Glen Cowan received installation pricing from 5 companies that range from $10,000 to $12,000 to 15% to 35% of equipment cost. Based on these costs the staff recommendation will be to install the equipment in house.

News Items - August 16, 2010

2010-08-13T15:25:00.000-05:00

1. GOALS/PRIORITIES: In the packet are the goals/priorities established by elected officials on the 9th. Bob Kreamer’s will be added next week.

2. TRUSTEE MEETINGS: The trustees are considering televising their second meeting (4th Monday) of each month instead of their first meeting (2nd Monday). Also, their first meeting may then be moved into the conference room upstairs in the east hallway.

If that occurs, mayor and council could consider moving the committee meeting (2nd Monday) to 6:00 pm.

3. DART: There are 8 Ride-Share vans serving 75 riders in Indianola and surrounding area.

4. WELLNESS/COMMUNITY CENTER: The Planning Committee would like to discuss Tax Increment Finance revenues at the September 13 council study meeting.

5. WEB PAGE: Several employee staff members have been reviewing our web page and are suggesting updates including:

• Combining all current sites into one main location. (Library, P&R, City, IMU) IMU will continue to have a second site that is dedicated to the more technical aspects of their business, but that site will also be designed to complement the City's (we're designing them at the same time)
• City wide calendar. Searchable depending on what information you would like. (meeting times, Library programs, Park & Rec. activities, etc.)
• Secure login" function. Can be used to deliver council packets and such. Also would allow in the future secure electronic employment application delivery.
• Ability for users to opt in and out of electronic delivery of City publications.
• Allows multiple users to update specific areas instead of funneling everything back to one person. (Police can update their pages whenever they need to, Library manages their own pages, etc.)
• Web based administration eliminates the need for software purchase. Also allows for many levels of users.
• Overall facelift and change of focus from department based navigation to needs based navigation. Allows easier navigation for the end user that is not familiar with the overall structure of City Government. For example, on the current site in order to view Building and Zoning Ordinances you would have to know that you need to navigate to the "departments" tab, and then to "Community Development" and then to the "Building and Zoning Ordinances". The new site would allow a user to select a drop down that begins with "I would like to..." and then select "view Building and Zoning Ordinances"

The city page has not been updated for approximately the last 7 years and the estimated cost is about $5,000. The schedule is to have the new site up and running by the end of January 2011.

News Items - August 9, 2010

2010-08-06T15:14:00.000-05:00

1. SOUTH “Y” PAVING: Garden Associates Brad Uitemarkt is unable to attend the meeting Monday night. This item will be placed on the next Council Study Committee or council agenda. Also Chuck Burgin has spoke with Steve Darr and he is opposed to additional water. He is also planning to speak with Koethe today.

2. I&I: In the packet is a list of 51 non-compliant I&I properties that are being billed monthly, and, a list of 40 non-compliant properties that “will” be billed. Supt Dan Miers, Office Manager Skye Jacobs, John Hoyman and I will meet next week to discuss the lists to determine how they can be reduced and then provide a recommendation at the September committee meeting.

FYI—In the packet are two articles regarding flooding in Des Moines and Urbandale. The articles show such occurrences are not exclusive to Indianola. Cities do not build storm water systems to handle 2-3 or more inches of rain in an hour or so.

3. NEIGHBORHOOD MEETINGS: The following meetings are scheduled:

East Girard 6:00 pm August 10 City Hall Training Room

D and Boston 6:00 pm August 18 City Council Chambers

Stephen Ct 6:00 pm August 25 City Council Chambers

Given the difficulty in scheduling dates, a report will not be made until the September 7 council meeting.

4. PRESIDENTIAL DISASTER: Warren County has been included in the Presidential Disaster Declaration #1930 thereby making Indianola eligible for public assistance for government infrastructure. RoxAnne Hunerdosse and Chris Longer are working to ensure Indianola’s eligibility and will fill out the appropriate applications when available.

No report yet from Warren County Emergency Management Coordinator as to funding for private individuals and businesses.

5. W HWY 92 SEWER: At the pre-construction meeting on the 6th, the contractor (Underground Company) indicated they would bore under South Y and not disturb the roadway. There will be little inconvenience to Y and W 10th residents.

6. DEER HUNTING: Over the years the city has received requests to hunt deer with a bow in the city. Our code does not prohibit using a bow in the city, but, does not allow hunting. Given the deer population in some areas of the community, I have asked Chief Bonnett to review other metro hunting ordinances and recommend an option for Indianola. A recommendation will be brought to a future committee meeting.

7. 2011 STREET REPLACEMENT PROJECT: Community Development Director Chuck Burgin sent request for proposals for engineering services on the 2011 Street Replacement Project. About $2.5 million is budgeted to replace 20 or so blocks of streets. A recommendation will be brought to council in September.

8. HEALTH POOL: The health insurance pool is at about $960,000 thru July. Good news but we are bracing for the federal health insurance costs.

9. 19th STREET: Paving of 19th Street as well as backfilling behind the curb has been complete. Chuck is working on repair of the yard of the four residences. Priority Excavation still needs to remove and repair a small area of East First Avenue.

10. AMPHITHEATER: Concrete has been placed in the main stage area, block was delivered and will start being laid on August 6, 2010.

11. ON LINE BILLING: Billing Clerk Lindsey Offenburger reports there are 730 customers registered for online billing, 82 customers have opted for an on line bill (only) and 71 customers will receive their bill online and by mail.

South "Y" Paving Project

2010-08-06T08:09:00.002-05:00

The South "Y" Paving Project item scheduled for the August 9, 2010 council study committee meeting has been delayed until a future Council Study Committee Meeting.

DRAFT COUNCIL STUDY AGENDA

2010-08-04T16:17:00.002-05:00

DRAFT COUNCIL STUDY COMMITTEE AGENDA
FINAL AGENDA WILL BE POSTED
ON AUGUST 6, 2010

COUNCIL STUDY COMMITTEE MEETING
Monday, August 9, 2010
7:00 PM
City Council Chambers

Agenda

1. Discuss McCord Park play equipment
2. Discuss Storm Water Utility
3. Discuss 1-5 year goals/priorities
4. Other items

News Items - August 2, 2010

2010-07-30T15:54:00.000-05:00

NEWS ITEMS

TO: Mayor and Council
FROM: Tim
DATE:

1. FIRE DEPARTMENT LAUNDRY EQUIPMENT: The Fire Department budgeted $8,000 for a washer and dryer to clean fire gear as required by NFPA and the manufactures. Brian Seymour received quotes from three companies as follows:

* Washburn $9,199.00 with install

* Freight Ross Chemical $9,224.25 with install only no freight cost included (average freight on the others is $265.00)

* Century Laundry $11,445.00 with install and freight

I am authorizing the purchase from Washburn and Brian will adjust other areas of the FD budget to accommodate the additional $1,199. References have been checked with good reports.

2. MCCORD PARK: P&R Director Glen Cowan reviewed the budget and does not have items that can be delayed in order to install equipment this year. And, given the $75,000 estimated cost the funds will likely be borrowed. Glen’s outlined the two schedules below based on an August allocation and budgeting for next fiscal year. Note that there is little difference in completion dates.

Council Funding allocation: Aug. 2010

Fundraising - now through January, 2011

Determine Play Experiences, desired colors and look at the types
of equipment - Sept, early Oct. 2010

Obtain Play Equipment proposals - mid Oct. Nov., 2010

Determine by neighborhood vote the play equipment to order -
early Dec., 2010

Order the play equipment - early Dec, 2010

Receive play equipment - Jan - Mar., 2011

Prepare the site for the play equipment - May, June- , 2011

Install play equipment, fall protection, remaining border - July,
August- 2011

NOTE: #1:

August funding allocation can be used to help with a Warren Co.
Philanthropic Partnership Grant - apps due Oct 6, 2010

NOTE #2:

Installation will be dependent on the weather and the other park seasonal
and maintenance preparations we need to get done - turf management, opening
up the pool & shelters, flower bed & tree work, etc. We do save money by
doing the installation in-house vs. contracted out; however it does take us
much longer to get it completed. (Unfortunately, the majority of the work is
not conducive to having volunteers involved.)

July, 2011 Funding Schedule

Budgeting and Council Funding allocation: Oct, 2010 - Feb. 2011

Fundraising - now through May, 2011

Determine Play Experiences, desired colors and look at the types of
equipment - March, 20

Obtain Play Equipment proposals - early April, 2011

Determine by neighborhood vote the play equipment to order - late April,
2011

Order the play equipment - early May, 2011

Prepare the site for the play equipment - June-July, 2011

Receive play equipment - July

Install play equipment, fall protection, remaining border - August- Sept,
2011

The item will be placed on the August 9 committee agenda for further review.

3. ROAD USE TAX: The Iowa League of Cities reports the Road Use Tax projection has been lowered to $90.50 per capita. That calculates to about $14,000 less than budgeted.

4. WEST HIGHWAY 92: Pre-construction meeting is scheduled for August 5 @ 3pm

5. FEDERAL DECLARATION: Warren County has been included in the federal declaration, thus federal funds will be available on a reimbursement basis for some of the storm and recovery efforts. Departments will be keeping track of time spent working and taking photos of damages to be reimbursed.

News Items - July 26, 2010

2010-07-23T16:22:00.000-05:00

1. NEXT MEETING: The next meeting will be August 2 at 6:00 pm.

2. TRAIL DEDICATION: The trail dedication ceremony will be at 6:00 pm on Monday the 26th. The trailhead is located just off the Memorial Pool parking lot on the northeast side. Hope to see you there.

3. LOT SIZE: The former chiropractic building lot size is 74’ x 85’.

4. FINANCE DIRECTOR: Laurie Hebl will assume the position of budget analyst for the State Department of Corrections on August 1. Laurie has been with the city since November 2008 and we wish her the very best!

5. BALLOON MUSEUM DITCH: Due to the wet weather, the culvert extension project will be delayed until after August 9.

6. AMPHITHEATER: No work has been done this week due to the weather.

7. 19TH STREET: Work has been completed and the street is open except for one driveway approach which will be finished on Monday.

News Items - July 19, 2010

2010-07-16T15:10:00.001-05:00

1. TRAIL DEDICATION: The new trail from McVey (on Euclid) to Memorial Park will be dedicated on July 26 at 6:00 pm. There will be officials from the area to help celebrate the occasion.

2. W HWY 92 SEWER: After additional review, the engineer now says there is room on the east side to place a gravel trail from Hwy 92 to “Y”. An addendum has been sent to bidders and it will be part of the contract. No closure of “Y” is expected!

3. TAX REVENUES: FY 09/10 revenues came in at 100.09%. Good news!

4. CRUSHED CONCRETE: For the third year, Street Supt Ed Yando contracted to have concrete from streets and sidewalks crushed at the brush facility on W Iowa. While the cost was about $17,000, the 2550 ton would have cost about $28,000 to purchase. The crushed concrete is used for fill when repairing streets.

5. GOALS/PRIORITIES: In your packet is a list of goals/priorities for FY 2011 that will be placed on the August 9 committee agenda.

6. IDA: Indianola Development Association’s quarterly payment request for $14,250 is in the claims.

7. 19th STREET: Sternquist paved the majority of the street to the cul-de-sac on Wednesday and will pave the remainder of the street on Friday.

8. AMPHITHEATER: Backfilling will start the week of July 19th.

News Items - July 12, 2010

2010-07-09T15:44:00.001-05:00

1. FINANCE DIRECTOR: Four candidates will be interviewed on Monday the 12th. A fifth will be interviewed when schedules permit.

2. SOUTH Y PAVING: This item was pulled from this agenda because Garden’s engineer Mike Lyons is leaving the firm. Brad Utemarkt will assume the project but is on vacation this week and will not be up to speed by Monday evening. I will re-schedule for July 19 immediately after the 6:00 pm council meeting if acceptable to elected officials. Brad will provide a (near) final plan/spec and elected officials can discuss the west side resident requests and related costs.

3. STORM WATER UTILITY: Veenstra & Kimm’s Greg Roth is not finished with the storm sewer review which will provide information as to our current system, its deficiencies and related costs for repair. He reports it will be complete and ready for elected official review on August 10.

In the packet is a map from Ed Yando showing some of the areas of concern during the recent rains. Please note that June’s rains totaled about 16 inches or 11.5 more than the norm.

4. HEALTH INSURANCE POOL: RoxAnne Hunerdosse, Todd Kielkopf and I met with Benefit Source’s Debbie Dean to discuss the pool balance, premiums and the new Congressional Health Care Reform. Based on the uncertainty of the health care changes, our recommendation is to stay with current premiums. Debbie Dean indicates health care costs will rise in the next couple years and holding our premiums may be the best way to protect the pool while at the same time providing consistency for budgets.

5. SEWER DEBT: In the packet is a Sanitary Sewer debt schedule prepared by Laurie Hebl.

6. 19th STREET: Soil testing has been coming back very good and they are anticipating beginning repaving next week.

7. AMPHITHEATER: Weather has delayed construction, however the contractor still anticipates completion by the first week of August.

8. 2011 STREET REPLACEMENT PROJECT: Community Development Director Chuck Burgin contracted with Allender-Butzke to provide 43 street core samples. The results will be turned over to an engineer (yet to be hired) to help determine the replacement streets for the 2011 Replacement Project.

RFP’s for engineering services will be sent in early August.

9. CABLE CHANNEL: Information Technology Manager Kurt Ripperger reports he will have the new equipment installed and to go live Tuesday evening after the P&Z meeting (if all goes well).

News Items - July 6, 2010

2010-07-02T14:29:00.000-05:00

1. W HWY 92 SEWER: The informational meeting for affected property owners will be at 4:00 pm at the Activity Center on July 7.

After receiving comments about the short (2-day) notice of South Y’s closure to install the 22’ deep main, I contacted V&K’s Forrest Aldrich. The result will likely be a 3 or 4-day notice (longer the notice the less predictable the weather) and a night-time installation from 11:30 pm to 6:30 am to avoid as much inconvenience as possible.

2. SOUTH LIFT STATION PUMPS: John Hoyman, Dan Miers and I had a couple phone conversations with WILO reps regarding the pumps purchased in 2008 for the South Lift Station. One of the two pumps has failed at least 3 times and the cause has yet to be determined. WILO has been fairly responsive and a new pump will replace one making bearing noise. All are hopeful this will be the last time a pump will have to be replaced (at least for the next 5-10 years). So far there are no solutions to the pump failure.

3. 4 WHEELER: Chief Brian Seymour reports Van Wall Motorsports approached the Fire Department about a program where Yamaha will loan a Rhino (4x4 ATV utility vehicle with utility box) to public safety departments for a period of six months to be used for EMS/Fire response ATV. Brian and staff looked at the unit and think the Department can use it for various incidents/events throughout the year. There is no cost other than insuring the vehicle and repairing damage outside of normal wear and tear. This program is for one year but the vehicle is traded every 6-months. The program has existed since 2008 and will most likely be extended according to Van Wall.

4. ELECTRIC FRANCHISE: I received notice that MidAmerican Energy received the franchise ordinance and are in the process of reviewing it. They will contact the city in a few weeks with their comments.

5. TAX ABATEMENT: Of the 14 single-family dwellings permits issued this year, five have opted for the 5-year tax abatement with the energy efficient construction.

6. MCCORD PARK: At their meeting on July 14, the P&R Commission will host a meeting with area residents to discuss play equipment at McCord Park. A report will be provided at the July 19 council meeting. McCord’s equipment (except a swing) has been removed due to age and safety. Replacement equipment has been budgeted but removed/delayed in recent years.

7. HEALTH POOL: The pool reached $900,000 in May due to surprisingly low claims this past year. RoxAnne Hunerdosse, Todd Kielkopf and I will meet in the next two weeks with consultant Debbie Dean to discuss a potential adjustment to premiums. A recommendation may be brought to council/trustees in the next several weeks.

8. AQUATIC CENTER: Based on lower attendance and revenues, staff is predicting the pool will end the fiscal year in the red on July 1. Efforts are underway to reduce spending and raise revenues.

9. FINANCE DIRECTOR: Just over 40 apps were received by last Friday. The committee is meeting Tuesday at 4:00 pm to narrow the list for interviews that are anticipated the week of July 12.

10. AMPHITHEATER: They have started to pour the footings for the awning.

11. 19TH STREET: All the concrete has been removed and testing came out well. Sternquist intends to pour concrete next week.

12. JR POLICE ACADEMY: The PD conducted its fifth annual Junior Academy in conjunction with the Parks and Recreation the week of June 21. The 5-day event had 17 attendees who received instruction on officer training, criminal investigation and tools of the job. Thanks to the Departments and especially Officer Brad Metcalf and Office Manager Pat Allsup for conducting the program!

13. HWY 92 WEST: According to Mark Swenson, IDOT, the completion of right-of-way acquisition has been pushed to December 2010 with the letting on January 16, 2013.

14. NORTH 9TH: Below is a tentative project schedule for the North 9th Street Extension Project:

• Set date of public hearing & letting July 19, 2010
• Publish notice of public hearing & letting July 29, 2010
• Receive bids August 11, 2010
• Public hearing August 16, 2010
• Construction start date September 7, 2010
• Project completion November 24, 2010

News Items - June 28, 2010

2010-06-25T14:15:00.002-05:00

1. NEXT MEETING: The next council meeting will be July 6 (moves to Tuesday due to Monday’s holiday) at 6:00 pm.

2. COMMUNITY CENTER: In the packet is the first meeting summary.

3. ONLINE BILLING: Billing Clerk Lindsey Offenburger reports 370 residents signed up for online billing access. This number represents 6.5% of our 5,748 customers.

Lindsey will also provide a live demonstration at the July 6 council meeting on how to register for online billing. A video will also be placed on cable channel 7 and 86 demonstrating the registration process as well.

4. BUDGET: In the packet is a table showing amounts budgeted and spent in FY 09/10. Note that all budgets averaged 94% spent for the year. Hats off to all department directors!!!

5. FINANCE DIRECTOR: Laurie Hebl will assume the position of budget analyst for the State Department of Corrections on August 1.

The replacement committee will review the top 10-12 resumes at its meeting on July 6 and pair them to several for interviews.

40 resumes/applications were received.

6. I&I: In the packet is a letter from IDNR’s John Tack indicating the Phase 3 deadline will be extended to June 30, 2011 based on the delay of the environmental review until August.

7. AMBULANCE INSURANCE: Chief Brian Seymour reports that our EMS intends to sign an agreement with United Healthcare Insurance as a “participating provider” which means we will accept a set fee for ambulance services and not bill the balance (same format as Medicare). The advantage is that our EMS will receive guaranteed payment from United and the patient will not be involved. Brian reports that even though we are accepting less than our normal fee (from United), there is a better reimbursement rate than working directly with patients. Revenues therefore will be higher. The agreement’s effective date will be August 1, 2010.

8. MOBILE RADAR: Chief Steve Bonnett reports the department will apply for a $4,500 grant from the Governor’s Traffic Safety Bureau to purchase a replacement mobile radar unit. It is a very handy tool that can be placed on streets where speed complaints are received. We have a unit now that is about 12 years old. Good luck Steve!

9. GEO THERMAL: Joyce Godwin reports the Library Board will review the plan/spec for the Geo Thermal HVAC system at their meeting on July 13. A recommendation will be brought to council on July 19.

10. SCOOPS SIGN: The temporary sign permit for Scoops Ice Cream expired on June 23. The sign was removed on the 24th.

11. W HWY 92 SEWER: V&K’s Forrest Aldrich reports that South Y will be closed between 8:30 am and 4:30 pm for up to two days to open cut and install the sanitary sewer (will accept bids on July 14th). Boring was reviewed but Forrest indicates the cost would have been in the $15,000 to $20,000 range due to the sewer’s 22’ depth. Residents on South Y and W 10th will be notified two days in advance.

12. STEPHEN COURT CULVERT: Forrest Aldrich reports the plan/spec will be complete by July 19. The tentative schedule follows:

• July 19, 2010 Council set dates for public hearing & letting
• July 29, 2010 Publish notice
• August 11, 2010 Receive bids
• August 16, 2010 Public hearing & consider bids
• September 7, 2010 Start construction
• November 19, 2010 Project completion date

13. SQUARE BUILDING: In the packet is Charles Saul’s report documenting his observations during a walkthrough of the building on November 24, 2009.

14. SIDEWALK: In the packet is a picture of a sidewalk at1509 Lundahl Ct that undermined from continuous drainage. City Inspector Rich Parker is working with a contractor, realtor and property owner to replace the walk.

15. STORM SIREN: The siren on Country Club Road is repaired and functional. However, the siren at the Electric Dept is not working due to an apparent power surge.

16. 19th STREET UPDATE: No progress was made this week due to the rain at the beginning of the week.

17. AMPHITHEATER UPDATE: No progress was made this week due to the rain at the beginning of the week.

News Items - June 21, 2010

2010-06-18T16:36:00.000-05:00

1. FRANCHISE FEE: In the packet is the letter sent to MidAmerican Energy regarding the proposed franchise fee. Their comments will be provided to elected officials.

2. ONLINE BILLING: Billing Clerk Lindsey Offenburger reports there were 252 credit card payments thus far in June. In addition, 216 customers registered for online billing, 19 customers have opted for an on line bill (only) and 18 customers will receive their bill online and by mail. Our goal is 10% (about 500) online payments within the first year which will save significantly on bills, postage and staff time. More advertising/marketing will take place in July.

3. TAX REVENUES: Revenues for FY 09/10 were 100.09% of the amount budgeted. Very good news!

4. DIRECTOR OF FINANCE/ADMINISTRATIVE SERVICES: 29 resumes were received as of Friday and the deadline is June 25. The committee will meet shortly after to begin narrowing the field.

5. SQUARE BUILDING: Per committee direction on June 14, John Hoyman will have a progress report regarding building renovation/removal on the north side of the square. In your packet are the February 16 council minutes and John’s letter to the owners dated March 5.

6. HOLIDAY: The next council meeting will be Tuesday, July 6 due to the (federal) holiday on the 5th.

7. LIGHTNING: Apparently lightning caused a surge in the electric system at city hall on June 12 causing a computer and several other pieces of equipment to fail. Estimated replacement is in the $2,500 range and IT Manager Kurt Ripperger is replacing the items.

8. BRAVO: The 28-E Agreement has not been received. It will be placed on the July 6 agenda.

9. TRAFFIC STUDY: A cost and scope of services has not been received from Comp Plan Consultant Snyder and Associates. V&K has also been contacted and a recommendation will be placed on the July 6 agenda.

10. CABLE CHANNEL: Cable Channel 7 continues to be unable to replay Council meetings. We have ordered and received the new upgraded system that was budgeted ($15,000) for next fiscal year. The timing of the device failure was somewhat fortunate as it allowed us to proceed with the purchase of the new system now without having to expend funds on a temporary repair of the old equipment.

Kurt Ripperger is anticipating that the new system will be delivered, installed, and functioning by no later than the week of July 12th. Total cost of the system is $12,932 plus shipping which will be split with IMU. The new system will allow us to store all meetings digitally on 2TB of hard drives instead of tapes and give us additional functionality such as the ability to post meetings online so citizens can stream them on demand.

11. FUEL ODOR: While cleaning a sanitary sewer main on Hwy 65/69 in front of McDonalds a petroleum/fuel odor was present according to staff. The IDNR was contacted.

News Items - June 14, 2010

2010-06-11T15:30:00.001-05:00

1. GOALS/PRIORITIES: In the packet are last October’s goals/priorities established by elected officials. Since this process will be placed on the July committee agenda, it would be helpful if each elected official selected at least 3 goals/priorities (not necessarily from these goals) for the next 1-3 years (some of the goals/priorities that did not make a top 2 priority will again be placed on the list). Send them to me or Diana Bowlin and they will be summarized for prioritization in July.

2. SUMP PUMP LINES: Community Development Director Chuck Burgin is getting quotes to install sump pump footing tile in four areas of the community. The tile (located in the parking) will allow property owners to connect their sump pumps thereby removing water from yards, sidewalks and streets. A recommendation will be on the July 6 council agenda. $8,200 has been budgeted.

3. AMPHITHEATER UPDATE: As of June 8th the walls are complete for the amphitheater and the headwall of the stage. Backfill will begin on June 14, the sidewalks and stage will begin shortly after, weather permitting.

4. ROUTE 65: There were no noise complaints to the PD on Saturday the 5th according to Chief Bonnett.

5. WIND MILLS: P&Z continues to review the wind mill draft ordinance from the Metro Advisory Council. They plan to discuss further at their July meeting.

6. CLOSE C STREET: In the packet is Simpson College’s request for a traffic study surrounding the campus to determine the affect of closing C to thru traffic between Clinton and Girard. Comp Plan consultant Snyder and Associates is preparing a cost proposal for the study that will be on the June 21 council agenda for consideration. Funds were not budgeted for this expense.

7. 19th STREET UPDATE: The contractor started to redo 19th Street, no parking signs have been put up and the owners have been issued emergency parking passes.

8. SNOW BLOWER: Ed Yando and Chuck Burgin prepared a request for proposal to replace the 1991 end-loader mounted snow blower. Quotes will be received until 10:00 a.m. on June 29th and a recommendation placed on the July 6th agenda. $60,000 is budgeted in FY 10/11.

9. CABLE CHANNEL: Cable Channel 7 continues to be unable to replay Council meetings. We have ordered the new upgraded system that was budgeted for next fiscal year. The timing of the device failure was somewhat fortunate as it allowed us to proceed with the purchase of the new system now without having to expend funds on a temporary repair of the old equipment. I am anticipating that the new system will be delivered, installed, and functioning by no later than the week of July 12th.

10. MCCORD PARK: We have received requests from the neighborhood around McCord Park requesting replacement of the play equipment.

News Items - June 7, 2010

2010-06-04T15:04:00.000-05:00

1. BALLOON MUSEUM DITCH: At the April 28 preconstruction meeting for the culvert extension the engineer emphasized the need to maintain safe access to the Balloon Museum at all times and especially during the National Balloon Classic. One of the contractor's representatives at the meeting lives in Indianola and is well aware of the traffic associated with and importance of the event. Construction is scheduled to start in mid-July and a shoulder closure along Hwy 65/69 will be needed for 2-3 days to unload the pre-cast box culvert sections. After that there will be little to no affect on the highway or Orchard Avenue.

2. TRAFFIC STUDY: I am meeting with Simpson reps on Monday the 7th to discuss a proposed traffic study around the college. For some years Simpson has expressed an interest in closing “C” Street between Clinton and Girard given the high traffic volumes and split to the campus. The study will provide options to area streets including Howard, Buxton, “D” and “E”.

A formal request will be brought to council when received.

3. I&I PHASE III: Forrest Aldrich reports that the required Finding of No Significant Impact (FNSI) for the Infiltration & Inflow Project Phase III (lift station upgrade and storm pond expansion) will not be complete for several weeks. He therefore recommends the project be pulled from the June 7 agenda and delayed until there is more information in the FNSI.

Forrest is sending a letter to IDNR requesting an extension of the Phase III completion date in order to comply with the IDNR mandate.

4. CONNECT FEES: Several months ago there was some discussion about combining the sanitary sewer connect fees for the North Jefferson Way Trunk Sewer and the Northeast Trunk Sewer for Summercrest Hills (see map). The discussion has renewed and there may be a recommendation to combine and average the fees which will provide a more uniform system to compensate for access to the sewer main. The combination of fees will have little financial affect on the ultimate collection of fees.

A request to amend the connect fee ordinances may be placed on the June 21 agenda to set a public hearing date for July 6.

5. BRAVO: The 28-E membership agreement was not received from Bravo this week. It will be placed on the June 21 agenda for formal consideration.

6. MAINTENANCE BONDS: In the packet is a letter from Ivan Webber indicating there must be a pattern or practice showing an unreasonable risk to the public that obligations will not be adequately performed regarding maintenance bond rejection.

7. ALLEY: The handprints in north/south alley on the Square’s north side have been filled and smoothed over. It is much safer for pedestrian traffic and will be opened. The Keep Indianola Beautiful Committee will provide some furniture and vegetation to improve the appearance.

Our thanks to Gary Ruble and Cemen Tech for all their assistance!!

8. TRAIL UPDATE: The trail is considered substantially complete. There are three box-out areas where poles are still in conflict. Qwest is estimating the end of June to move their equipment off the poles. Final quantities and a change order for M-4 P.P.C. (Medicap Pharmacy) should be complete for the June 21 meeting.

9. AMPHITHEATER UPDATE: The footings were poured on June 2 and the walk ways are scheduled for June 7th.

10. MEETING: Due to the holiday on July 5th, the council meeting will be held on July 6th.

11. SALARY/BENEFITS: The 2010 salary resolution (packet) will be on the June 21 agenda. It is per the union contract approved by council on April 6, 2009 and in the FY 10/11 Budget adopted on March 1.

12. CABLE CHANNEL: Cable Channel 7's event controller has stopped working as of June 3rd. This device allows for the automated switching between different devices such as video decks and the slide generator. We have currently direct connected the slide generator to the modulator but are unable to rebroadcast any meetings off of the tape decks. We will be able to air live meetings by Monday, June 7th. Repair of the device could take up to two weeks at a cost of around $500. This device was scheduled to be replaced in July with a new system. We are currently exploring whether we can expedite that schedule to avoid having to perform the repairs on an already outdated piece of equipment.

13. LABORSHED STUDY: In your packet is the Warren County Laborshed Study which was released in April 2010.

News Items - May 31, 2010

2010-05-28T14:27:00.001-05:00

1. NEXT MEETING: The next meeting is June 7 at 6:00 pm.

2. FINANCE DIRECTOR: Due to family circumstances, Finance and Administrative Services Director is resigning her position in September this year. Laurie worked with the city since November 2008 and will be missed. We wish her the best!!

A replacement committee consisting of council members Clark and Richardson, trustees Boone and Lester, General Manager Todd Kielkopf, HR Director RoxAnne Hunerdosse and myself will begin the process immediately.

A tentative schedule follows:

Week of May 24 Prepare Marketing Material
Week of May 31 Begin Advertising
June 25 Deadline
Week of June 28 Selection of Candidates
Week of July 12 Interview Candidates
Week of July 19 Make Offer

Progress reports will be provided on a regular basis.

3. TRAIL UPDATE: The trail will be substantial complete on May 30, 2010. The contractor TK Construction was able to complete the trail in the 30 working days. Final pay along with a change order, for high-early concrete design, will require council action in June. Final restoration and seeding will be completed this fall by the Park Department. Overall the quality and workmanship of the trail has been good.

4. AMPHITHEATER UPDATE: The majority of the grading is complete. The upper stairs and sidewalks are being completed. Footings are expected to start by June 1, 2010.

5. SOUTH Y: In the packet is information from South Y residents regarding the project. It has been forwarded to Garden & Associates, Mike Lyons.

6. DRAINAGE PROPOSAL: Chuck Burgin has a $5,200 quote from Vanderpool Construction to correct the drainage problems in front of Noble Ford. It will be on the June 7 agenda for council consideration.

7. HEALTH CARE REFORM: HR Director RoxAnne Hunerdosse reports the following Health Care Reform changes that will affect our plan:

2010
Temporary Reinsurance - early retiree expense reimbursement between $15,000-$90,000 until 2014 or when $5 Billion is expended

Extend dependent coverage through year dependent turns 26 even if married, grandfathered plans only have to cover dependents that do not have another source of employer-sponsored coverage.

No pre-existing condition exclusion for participants under 19 years

2011 All employers must include aggregate cost of employer-sponsored health benefits on W-2s (2011 Tax Year)

Over the counter drugs are no longer reimbursable under HRA or Flex Spending Accounts unless prescribed by physician

2012 1099s required to non-tax exempt corporate providers for property and services on payments over $600 made after December 31, 2011

Employers will be required to provide several different notices to employees about changes coming in 2014

2013 Cap of $2,500 per employee Flexible Spending Account

Employers must provide notice to their employees informing them of the existence of state-based exchanges (health insurance options)

New federal tax, equal to $2 per enrollee to fund comparative effectiveness research

2013 No pre-existing conditions for anyone

Each state required to create an Exchange (where individuals and groups can go to purchase health insurance)

Annual and lifetime limits removed

8. MUNICIPAL BUILDING: There are still delays on the lockers so the staff recommendation will be to extend the project completion date on June 7.

9. MCCORD PARK PLAY EQUIPMENT: Most of the equipment will be or has been removed by the Park Department due to concerns about reliability/safety. The two swings will remain until replacement equipment can be budgeted.

10. STREET REPLACEMENT PROJECT: At the January 19, 2010 meeting, council voted 4-3 to proceed with the 5-year street replacement project. Community Development Director Chuck Burgin will prepare a request for proposal and send it to 5 or 6 firms and a recommendation will be brought to council in July.

Tentative project schedule follows:
• June 10 Drill core samples of streets candidates
• July 10 Send RFP’s to engineers
• August 10 Start preliminary engineering
• November 10 Approve construction documents and assessment plats
• April 2011 Begin construction

11. SOUTH 19TH: Letters were sent to residents on May 27 regarding the tentative replacement of South 19th Court which is scheduled to begin June 7th.

12. TEMPORARY STRUCTURE: Community Development received a request to install a mobile ice cream structure along Hwy 65/69 north. Chuck is working with the owner to determine building code compliance, however because of several menu items to be sold the owner may seek council approval if not approved by the Community Development Director.

13. COMPLAINTS: To date the Community Development Department has received 38 complaints (24 weed/tall grass, 8 miscellaneous junk, 3 sidewalks, 2 trees and 1 odor). The properties that do not comply with the tall grass/weeds are mowed by the Community Development Department and the fees are placed on the property taxes.

14. SANITARY SEWER FEE: In your packet are tables showing Sanitary Sewer revenues/expenses, ending cash balances, Sewer Debt Obligation and sewer rate increases since 2002. If no increases are budgeted, the cash balance is projected to fall below zero at the end of next fiscal year. Staff will be recommending a sewer fee increase effective September 1, 2010.

A major reason for increase fees is the debt retirement for the approximate $9 million I&I Program. The fee increase will be placed on the June 7 agenda to set a hearing date for June 21.

News Items - May 24, 2010

2010-05-21T15:23:00.001-05:00

1. NEXT MEETING: The next meeting is June 7 at 6:00 pm.

2. ON LINE BILLING: Beginning June 1, the city will change its online credit card processor so customers can create their own “secure” login to access their utility bill account thru the internet. Once a the login is created, customers can:

• View their bill online
• Pay their bill online immediately or schedule a payment
• Receive bills by email
• View graphs that show water/electric consumption

Not only will customers have the convenience of paying bills at home, but the Clerks Office will benefit from payments that are direct and do not require staff handling. Mailing costs should also decrease. The new feature will be advertised in the Record Herald, city newsletter, weekly flyer, cable channel and community message board.

Billing Clerk Lindsey Offenburger set up the system. Hats off to Lindsey!!

FYI—24 packs of return utility billing envelopes have been sent to customers since March.

3. STORM SIREN: Fire Chief Brian Seymour reports the storm siren on Country Club Road has not been working the past 30-45 days and repair attempts were not successful. The siren was struck by lightning and/or had a power surge that damaged the computer boards and the best alternative is to replace them for about $6,000. While our deductible is $10,000, there is an insurance reserve fund that will be used for the expense.

The siren should be functional within 30 days depending on arrival of parts.

4. PARK DEDICATION ORDINANCE: The revised ordinance will be placed on the June 12 committee agenda for review.

5. MEMORIAL POOL: The pool was painted and caulked in preparation for the coming season. While the caulking was contracted, staff did the painting for about $6,000 in materials. A contract to paint the pool would have been about $20,000. Hats off to Rec Supt Doug Bylund and staff!!

6. CORVETTE SHOW: The annual corvette show will be June 5 on the square beginning at 9:00 am.

7. TAX REVENUES: May tax revenues are at 99.16% and about .5% ahead of this time last year.

8. STORM WATER UTILITY: Veenstra and Kimm’s Greg Roth is finalizing information regarding average residential units (cost/single family dwelling) and equivalent residential units (cost/commercial and/or industrial property) for storm water runoff. In addition, a review of our storm water system will be underway in June to determine a need for repairs/improvements.

Information will be provided at the July 12 committee meeting.

9. CORRIDOR STUDY: Chuck Burgin and I met with Snyder reps and IDOT’s Brian Morrissey on the 18th to receive a progress report on the Hwy 65/69 Corridor Study north of Hillcrest. According to Snyder’s Mark Perington, the most efficient and economical option is a 4-lane divided highway with left turn lanes and a 32’median (current is 50’). The study will be finalized in the next few weeks and a presentation made to elected officials in July.

10. FIRE SAFETY: Another reminder if residents order delivery from Pizza Ranch on May 26 from 5:00 pm to 8:00 pm the Fire Dept will not only deliver it in one of our vehicles, the staff will check and replace smoke alarm batteries (if necessary). A very good program that will certainly benefit the community.

11. WORKERS COMP: HR/Risk Management Director RoxAnne Hunerdosse reports the city’s experience modification for Workers Compensation will decrease from .93 to .79 due to low claims (accidents) experience. The net affect is a near $12,000 premium decrease in FY 10/11. The efforts of Safety Director Mike Metcalf, the safety committee and others are paying dividends. Hats off to all!!

12. SOUTH PLANT PUMPS: The Sewer Department purchased 3 new lift station pumps from WILO EMU for the south plant in 2007. We have experienced upper bearing failure on the motors of the new pumps. There have been issues with the supplier standing by their warranty of the new pumps. John Hoyman has been asked to start reviewing correspondence between Wilo EMU and WPC.

13. MEMORIAL TRAIL: The trail is over 90% completed. We are still having difficulties with Qwest Communication removing their equipment from three poles on North 1st Street and East Franklin. We may have to suspend work after the contractor has completed remaining portion and restoration work of damaged areas. Unfortunately, the measured quantities are exceeding the engineer’s estimate. We will recheck the measurements to determine final quantities later next week.

News Items - May 17, 2010

2010-05-14T15:04:00.001-05:00

1. SANITARY SEWER FEE: Per discussions during the budget process (see budget info), staff will be recommending a sewer fee increase effective September 1, 2010. In the packet are tables showing Sanitary Sewer revenues/expenses and ending cash balances. If no increases are budgeted, the cash balance is projected to fall below zero at the end of the year.

A major reason for increase fees is the debt retirement for the approximate $9 million I&I Program. The fee increase will be placed on the June 7 agenda to set a hearing date for June 21.

2. HANDBOOK: The trustees adopted the employee handbook changes at their meeting on May 10. They plan to discuss the employee sick leave program at their May 24 meeting. The handbook will be placed on the June 7 council agenda.

3. SMOKE ALARMS: In the packet is a press release from Brian Seymour that summarizes the importance of smoke alarms based on an actual incident. It is an excellent method to help improve safety and Brian is to be commended for the concept.

The release will be in the Record Herald and the city’s newsletter.

Brian also reports the department will also take part in a program (see memo) to promote smoke alarms on May 26. Brian checked with John Hoyman using Dept equipment is allowable.

4. PD: In the packet is a letter from Principal John Monroe thanking Steve Bonnett and the PD for their efforts during the bomb threat on May 7. Hats off to Steve and the Dept!!

5. WIND TURBINES: P&Z informally reviewed the wind turbine model ordinance and will formally review it at their June meeting. A recommendation will be brought to council in June.

6. NORTH 1ST SHARED SEWER SERVICE: We received a signed request to replace the shared service for 105/109 E. Iowa and 907 N 1st (see map). A meeting was held with these property owners on April 14 to explain the shared service and discuss options.

Supt Dan Miers is getting a quotes to line the shared service and install a manhole that will be brought to council for consideration in June.

7. MESSAGE BOARD: The community message board became functional on Friday and messages are being broadcast.

8. JOINT FUEL FACILITY: Per Steve Richardson’s comments several weeks ago about new gas pumps for the fuel facility on N 6th, a revised 28-E Agreement is being drafted. County Engineer Mark Lee reports the replacement cost is about $60,000 and will be paid by increasing the price/gallon about 5 cents. The revised 28-E will be brought to council when available.

The original agreement between the city, county and school was approved in 1994.

9. NORTH 9TH STREET: We received the signed agreement for the paving of North 9th in Lincoln Ridge as approved by council on May 3rd. An engineering proposal will be placed on the June 7 council agenda.

News Items - May 10, 2010

2010-05-07T15:29:00.000-05:00

1. AMPHITHEATER: A groundbreaking ceremony will be held Saturday, May 15 at 10:00 am.

2. PARK DEDICATION: The revised ordinance will be on the June 14 committee agenda. Ivan Webber removed some of the fee language and also attempted to schedule a meeting with Charles Becker but Mr. Becker was not interested. His position is that Iowa Code Chapter 354.8 (allows land dedication as a condition of subdivisions) is not constitutional. However, the Home Builders Association has not challenged a city to date. The letter (packet) received by the city is one Mr. Becker sends to cities that consider the ordinance.

3. WIND TURBINE: In the packet is the Metro Advisory Council model wind turbine ordinance. P&Z will discuss it at their May 11 meeting and make a recommendation to council. Depending on preference, it can either be placed on a council or committee agenda.

4. TEST WELL: Joyce Godwin reports the 300’ geo-thermal test well was successful and the good news is the heat transfer is a little better than expected.

5. CORRIDOR STUDY: Traffic projections, capacity analysis and geometric needs are complete according to Snyder’s Mark Perrington. A meeting will be scheduled next week to discuss the results and roadway improvement specifics.

6. WARREN COUNTY PHILANTHROPIC GRANT: Good news!! The Community LED Sign was awarded $5,000, and the safety net at the Pickard softball fields and electric panel/outlets at the amphitheater received $4,600 and $5,000 respectively. Our thanks to Jennifer McCurdy and the grant committee!

7. 19th STREET: We are in the process of scheduling the replacement and reconstruction. Our hope is to have the project completed in May. However, Priority Excavation cannot remove until June. We have requested a specific time period from Priority and hope to have it next week.

8. W EUCLID: The Supreme Court will read briefs on the W Euclid assessment suit on May 18. Ivan Webber estimates a decision could take 6-12 months for a decision.

9. LOT: The Public Safety Storage Building lot is 101’ x 165’.

10. LINCOLN RIDGE AGREEMENT: Based on correspondence this week, it appears the owners will approve the paving assessment agreement although we have yet to receive it.

11. SIDEWALK WAIVERS: The sidewalk waiver discussion will be on the June 14 committee agenda. Chuck Burgin has been occupied inspecting the trail from Memorial Park to McVey.

12. TRAIL: Work has been completed from the Memorial Pool parking lot to the NW corner of Franklin and North First. We anticipate the project will be complete by the end of May provided Qwest Communications removes their equipment from poles within the next week.

13. FAIRGROUND NOISE: I asked John Hoyman to prepare a summary on noise issues and the fairgrounds. Iowa Code provides some immunity to fair boards regarding certain city ordinances. John’s information will be provided when received.

14. TAX REVENUES: Tax revenues are nearly 3% ahead of this time last year. Good news!!

15. MEDIACOM CHANNELS: Mediacom reports they’ve added a new HD channel KFPX on 810.

16. HANDBOOK: In the packet is a color-coded summary of the employee handbook recommended changes. There are no new employee benefits included in the recommendations. The trustees will consider the handbook at their May 10th meeting and it will be placed on the May 17th council agenda.

17. LT. GOVERNOR JUDGE: Lt. Governor Patty Judge will be visiting preschools in Indianola next week to highlight the Culver/Judge Administration’s commitment to expanding Iowa’s voluntary preschool program. She will be at Whittier Elementary School on May 10 at 10:30 a.m.

News Items - May 3, 2010

2010-04-30T15:33:00.001-05:00

1. MEMORIAL TRAIL: The trail has been completed from the Memorial Pool Parking lot through the southern end of Buxton Park. IMU has completed their electrical conversion from the power poles that in conflict with the trail however, we anticipate delays because Qwest and Mediacom have not removed their equipment from electrical poles east of Buxton Park.

2. AG DEFERMENT: We received an ag deferment request for the North “Y” Street paving project (packet) on Monday. The property owner was not aware that they had to request an exemption until they received the final assessment. This will be placed on the May 17th council agenda. Staff will recommend approval of the request.

3. AMPHITHEATER: Grading has started and is approximately 75% complete. Due to rain, the project is 2-3 days behind schedule. Storm water piping, wall footings and retaining walls are to be completed by May 12.

The Parks & Recreation Commission will have a groundbreaking ceremony on Saturday, May 15, 10:00 a.m. so please save this date. Invitations and publicity will be going out on May 3.

Following is a schedule for the project:
Storm Water Piping, Footings and Walls May 5-12
Walk with Stairs May 13-18
Stage Floor May 19-20
Walkways May 21-24
Retaining Wall & Access Drive May 24-18
Back Stage Room Block Walls May 15-June 10
Final Grade & Seed June 10

4. SIGN: The footing and sign frame have been installed for the Community LED Sign. Weather permitting, the block work will begin next week and the installation of the reader board the week of May 11.

News Items - April 26, 2010

2010-04-23T15:35:00.000-05:00

1. ALLEY: Cemen Tech’s Gary Ruble has a potential solution to make the hand-printed alley on the Square’s north side more pedestrian friendly. The solution is to fill the prints with grout and then use a grinder to smooth the edges. Our Street Dept will power wash the surface and Cemen Tech employees will follow with the grout. The tentative plan is try this option next week.

2. ELECTRIC FRANCHISE FEE: Per the January 11, 2010 committee discussion (see minutes), staff is preparing an electric franchise fee ordinance that would place the fee on MidAmerican Energy's (MAE) territory within the city limits. The fee would be consistent with the 5% in-lieu of tax paid by our own electric utility, however, the ordinance will include both private and municipal utilities.

The proposed schedule will be as follows: January 1, 2011 1%
January 1, 2012 2%
January 1, 2103 3%
January 1, 2104 4%
January 1, 2015 5%

The proposed graduated schedule eases the financial burden and also allows our electric utility to maintain a stable rate structure in light of the recent $9,000,000 revenue bond issuance for the East Side Underground Conversion Project (due to a profitability requirement in the bond resolution that cannot be changed). Note that the electric utility (according to Todd), will continue its transfers so that the total of the PILOT and franchise fee equals 5% each year, even though the ordinance will start at 1% and increase to 5% annually, as per the intent of the 2005 resolution previously adopted by Trustees.

Each percent will generate about $2,400 annually (Todd's estimate) given MAE's current energy consumption within the city limits. That amount will grow with energy consumption.

In the packet is a map showing territories of each utility.

3. DRAINAGE IMPROVEMENT: There has been standing water in the drainage-way in front of Noble Ford and Stew Hansen’s since the water and sewer mains were installed several years ago. Chuck Burgin is consequently getting quotes from two contractors to install tile to remove the standing water. A recommendation will be brought to council in May.

4. LINCOLN RIDGE: Attorney Tom Fisher indicates an ag deferral for no more than 10 years is acceptable if development does not occur. Principal and interest payments would begin after 10 years until development (on either side of the paving) occurs.

The agreement and plat will be on the May 3 council agenda.

5. AMBULANCE BILLING: The Ambulance Dept provides billing for Carlisle, Martensdale, Melcher-Dallas and Norwalk. With the increased workload from additional calls, we plan to increase the hours/week from 20 to 35 by moving Vicki Herald from the Clerks Office to ambulance billing after July 1. Vicki is part time and works in the Clerks Office (15) and ambulance billing (20).

We are looking at options to fill the void in the Clerks Office and a part time person will be explored. The billing fee was raised in January from $25 to $30/call generating an additional $4,500 annually in order to pay for the additional hours.

A recommendation will be brought in several weeks.

6. WIND TURBINE ORDINANCE: The Metro Advisory Council model wind turbine ordinance is in the packet and will be placed on the May 11 P&Z meeting for review. Depending on preference, the ordinance can be placed on a council or committee agenda.

7. MAY 3 MEETING: Steve Richardson is unable to attend the May 3 meeting.

8. HEALTH INSURANCE: RoxAnne Hunerdosse, Todd Kielkopf and I met with Benefit Source’s Debbie Dean on the 22nd and reviewed renewals for July 1. Re-insurance fees came in around 4% higher and third party administration fees actually dropped (greater pharmacy rebates) and given our reserve is in excess of $800,000 there is a reasonable chance the monthly premiums will remain the same for FY 10/11.

9. SEWER PUMP: Supt Dan Miers reports an in-plant pump failed and will cost about $9,800 to replace. The 32-year old pump supplies water to much of the system and is an integral part of the plant process. Fortunately funds are budgeted annually for this type of failure.

10. D&D: The property the city purchased in 2007 located at 507 E. 2nd may have an interested buyer according the Community Development Director Chuck Burgin. Negotiations are taking place and if successful a recommendation will be brought to council. The city purchased the property thru the Dangerous and Dilapidated program for $21,000 and spent to $7,005 remove the building.

11. PROCEDURAL RULES: In your packet are draft copies of City Council Procedural Rules. Changes are noted in red on drafts submitted by Bob and
Shirley and one by Steve. Please review and let me know your comments.
This item will be placed on the May 3 council agenda.

12. SUSTAINABILITY FAIR: The sustainability fair was well attended despite the rain. Approximately 220 people were in attendance and visited local green vendors.

News Items - April 19, 2010

2010-04-16T15:44:00.000-05:00

1. HEALTH INSURANCE: RoxAnne Hunerdosse reports Benefit Source’s Debbie Dean will have re-insurance quotes next week and premiums can be established for July 1. Thus far it has been a good year and our reserved increased to over $823,000. Good news!

The not so good news is the potential affect of the new nationwide health legislation that Rox highlights below:

• The July 2011 renewal will be impacted by:
o Lifting lifetime benefit limits
o Free preventative services to plan participants
o Dependents covered up to the age of 26 even if married and/or living out-of-state
• By 2014 the health insurance exchange is established, the city will have over 100 employees (full and some part-time) and therefore not eligible to pay for vouchers ($2,000) to have employees purchase their own insurance through the exchange.
• The city will be required to pay health insurance premiums for regular part-time employees
• Timelines and regulations may change as details are finalized at the federal and state levels.

2. BRAVO: In the packet is the revised Bravo membership fee. The cost is as follows:

Annual Tax Rate Cumulative
FY 10/11 $ 2,500 .6 cents $ 2,500
FY 11/12 $ 6,135 1.5 cents $ 8,635
FY 12/13 $ 9,828 2.3 cents $18,463
FY 13/14 $13,463 3.2 cents $31,986
FY 14/15 $16,656 4.0 cents $48,582

The fee begins with a partial payment and eventually represents a full 2/7th of the current 7% hotel/motel tax revenue. If a new motel is built in Indianola, the costs increase by 2/7ths of the new motel revenue as well.

Organizations that may receive Bravo funding include the National Balloon Classic, Warren County Historical Society, and Indianola Schools. Simpson College is not eligible as a private college, but, it may qualify for up to $25,000 based on its relationship with the Des Moines Metro Opera which already receives about $50,000 annually.

MD Isley and Scott Cirksena will attend the May 10 committee meeting to discuss the proposal.

3. PUBLIC SAFETY STORAGE: $100,000 is budgeted in FY 11 for the storage building located east of Arby’s (see map). Staff will begin the process to hire an engineer and given the cost and type of building, we will simply solicit quotes from local professionals.

A recommendation will be made in a few weeks.

4. SHARED SERVICES: Meetings were conducted on Wednesday the 14th with two neighborhood groups at 1st Street and E Iowa Avenue to discuss shared service solutions and Infiltration/Inflow. The owners will meet amongst themselves and let Supt Dan Miers know what options are preferred.

Staff will provide recommendations in the next several weeks and given the number of shared services the Sewer Dept is finding, more are sure to come.

5. SQUARE ALLEY: Quotes have been received to grind the “handprint” alley on the north side of the square, and, to remove/relocate it. The surface is not favorable to pedestrian traffic. A recommendation will be brought to council in May.

6. RULES OF PROCEDURE: In the packet is a copy of Iowa Code section 372.13 (5) indicating councils shall adopt rules of procedure.

7. ZONING: In the packet are the code sections indicating permitted uses in industrial, and residential zones.

8. FD GRANT: Brian Seymour reports we did not receive funding for the Fire Department expansion. Our $2.5 million grant application was among the $10 billion requested. Only $210 million was available.

9. APPLIANCES: Due to a misprint in the April 7 RH&T indicating free appliance drop-off at the brush facility, we’ve instructed staff to accept them this week. Diana Bowlin contacted Midwest Recovery and they will pick up appliances from the facility on Saturday since they will be there accepting tv’s/monitors.

10. SWEEPER: The sweeper has been idled for 10 days due to a failed pump. Several calls were received about getting the streets swept and we’re happy to say it is back in service as of Wednesday the 14th.

11. GOALS/PRIORITIES: Per the discussion at the April 12 committee meeting, goal/priorities will be placed on the June or July agenda.

12. MEDIACOM: On or about May 1, 2010 Mediacom will change the following fees:

Service Old Rate New Rate
Directory Assistance $1.75 $2.50
Voicemail $4.95 $5.95
Digital Plus Pkg $10.00 $12.00
HBO ala carte $14.95 $16.95
Digital Video Recorder Service $9.95 $10.95
Late Fee $5.00 $7.50

13. TRAIL PROJECT: The project started on April 6 and the portion from Memorial
Park to North “E” Street by the Simpson Field is complete. Next week the trail will
continue eastward toward the highway. The first pay estimate will be placed in the
claims May 3.

14. STREET CLOSURE: We received a street closure request from The Garage on
April 12, 2010 to close the alley between The Garage and Ground Zero (from
Ashland Avenue ½ block north ) on the following Bike Night dates May 21, June 18,
July 16, August 20 and September 17. They paid the $50 since it was not received
within the 60 days. The request will be placed on the May 3 council agenda for
consideration. He has also requested a band (noise permit) for those dates as well.

15. NOISE PERMITS: Over the years the police chief has given approval for loud noise from (mostly) bands for various events such as Bike Nite and Simpson’s September event for returning students. However, there are often complaints (usually one or two people) from neighboring residents and the process has become somewhat controversial.

The solution (staff perspective) is to have a formal process (similar to street closures) that provides more information and ultimately council approval (if complaints are received). The proposed application form is in the packet.

Highlights include:

• The City Manager and Police Department shall review all applications
• All application will be approved or denied by the Indianola Police Chief
• Events that have received prior complaints, or, are multiple days shall have council approval
• Applications need to be received no later than 60 days prior to the event, if less staff will deny but may be appealed to the city council, but a $50 late fee shall be assessed
• Multiple events may be requested on one application in a single year
• The Indianola Police Department reserves the right to order noise reduction or to cancel any permit

This will be placed on the May 3 council agenda.

News Items - April 12, 2010

2010-04-09T16:55:00.001-05:00

1. BRAVO: A revised membership proposal was not received this week although their executive board was to review it on Tuesday. MD Isley asked for additional information on Wednesday the 7th so it may still need further consideration. The item will be placed on a future agenda when received.
2. NORTH Y PROJECT: The project is complete and final acceptance will be on the April 19 agenda.

Costs are as follows:

Engineer’s Estimate* Contract Bid Actual Cost*
$1,146,801 $926,801.00 $1,146,460.00

*Includes construction $923,900, engineering $207,580, legal $6,000 and administrative $8,980,

Project revenues are: Federal Stimulus $ 495,000.00
STP $ 260,283.45
Assessments $ 307,762.48
City $ 83,414.07
Total $1,146,460.00

Based on the above, V&K’s Jeremy Enano estimates the assessments at about $40-$45/ft. His earlier estimate in the $55 range did not include the Surface Transportation Program (STP) funds. Also, the assessment costs do not include sidewalks since they were not part of the project.

FYI—The W Euclid assessments were about $85/ft ($75 for paving and $10 for sidewalks) and did not include Federal Stimulus funding.

3. TRAIL: TK began paving the trail from the water tower south to the Memorial Pool parking lot. Depending on weather, next week they plan to pave east of the water tower area along Girard.

4. LINCOLN RIDGE PLAT: Community Development Director Chuck Burgin reports that a 35-duplex subdivision (same as current subdivision already in Lincoln Ridge) plat is being considered on the northeast portion of Lincoln Ridge (see map). However, the developer only wants to extend paving south from N 9th and not continue thru to existing paving. Chuck and I discussed a couple options including :

• Deny the plat unless the developer paves the entire street
• City pave the southern 400’ and the property owner accepts a voluntary assessment. Since the 400’ is surrounded by ag land a deferral could cost the city up to $4,000 annually in interest plus the principal. When the property develops (future), the city would receive the principal but the interest paid would be lost.

We spoke with the property owner and she is very reluctant to accept an assessment and not defer payment. She indicates it would delay or end the project.

A third option is a voluntary assessment where the property owner agrees to pay the annual interest on the assessment, and, then pays the principal/interest when the property develops. This compromise has the following advantages:

• The project will move forward
• The street will be paved so there will be north/south access and greater traffic flow
• The city does not lose interest payments
• 35 duplexes with an approximate $7 million value
• Affordable housing

The disadvantages are:

• The city makes a principal payment of about $10,000 until the property develops

I am working with Eric Boehlert of the Ahlers Law Firm to determine whether the voluntary assessment can be structured in this way. If so, I will bring a recommendation to committee for consideration.

3. PARK DEDICATION: In the packet is a revised Land Dedication ordinance by Ivan Webber. The changes include removing the monetary option part and changing section 171.2 to reflect city authority per Iowa Code and city home rule. Charles Becker was not interested in meeting and said that the Home Builders Association is opposed to all land dedication ordinances. He went on to say that the Home Builders believe Iowa Code section 354.8 which authorizes cities to require public improvements as a condition of platting is unconstitutional. However, Mr. Becker added that they have not decided to take the issue to court.

The ordinance will be placed on the May 10 committee agenda for review.

4. SHARED SERVICES: Supt Dan Miers and crew have located over 30 shared services in recent weeks. Many are easy fixes and some are quite difficult.

In the packet are maps showing North 1st and East Iowa shared services and the proposed solutions. Supt Miers hopes to schedule meetings next week with each of the neighborhood groups to discuss options. Any resolutions will be brought to council for consideration.

5. W 1ST AVENUE: I have had conversations with a resident on 1st and H Street about paving 1st between G and H Streets. The resident expressed interest and asked about costs and assessments. I provided some ballpark estimates and offered to meet with the neighborhood about the process.

6. INDUSTRIAL DEVELOPMENT: Chuck Burgin and I met with local business people who expressed an interest in developing land east of 15th and north of Iowa Ave. Though very preliminary today, there is potential for an industrial park expansion.

7. DRIVEWAYS: The PD or Street Dept get occasional complaints about vehicles parked too close to a driveway entrance making ingress/egress difficult. The request is usually for the city to paint the curb yellow for 5-10’ on either side of the drive. However, the city normally resists because there are over 3,000 driveways in the community.

Steve Bonnett suggested an ordinance that limits parking within 8-10’ of a driveway so it is consistent throughout the city. He will work with John Hoyman and a recommendation may be brought to council.

8. CITY HALL SIGN: After the last meeting, Chuck Burgin suggests the existing sign at city hall (on Hwy 65/69) be removed per council request. It will be done once the new LED message board is in place.

The message board should be installed by May 10, subject to weather, according to John Parker.

News Items - April 5, 2010

2010-04-02T16:17:00.000-05:00

1. BUILDING PERMITS: The Community Development Dept reports 7 single family dwelling permits issued thru March compared to 3 last year. Good news and hopefully a trend.

2. ROAD USE TAX: IDOT released new projections for the RUTF for FY 2010/11 and reduced the per capita amount from $92.50 to $90.50. Finance Director Laurie Hebl reports a consequent reduction of about $14,000 in “budgeted” revenue. Not good news.

3. MEMORIAL TRAIL PROJECT: Trail construction begins on Tuesday the 6th at Memorial Park and moves east to Summerset Trail (just north of E. Euclid). The most up-to-date figures for the trail project are:

Trail Construction $199,880
Engineering $ 23,435
Testing $ 4,700
Easements $ 2,680
Sign relocation $ 2,970
Total $233,665

Grant $147,570
City $ 63,245
US Cell $ 20,000
Total $230,815

There is a 5% contingency of $11,000 built into the project quantities so the cost may actually be less than $230,000. The project figures will be provided to elected officials when complete.

4. LIBRARY HVAC: At their March 30 meeting the Library Board authorized Iowa Geothermal to proceed with a test drill for $6,500. Barker Lemar’s quote was $8,100.

5. TREES PLEASE: MidAmerican’s Darla Vanderpool presented the Indianola Tree Committee a $1,000 check in March to plant trees in parks and public property. The trees will not only improve Indianola’s appearance but also help reduce the carbon footprint. Hats off to all!!

6. MEDIACOM CHANNELS: On or about April 27, Mediacom will make the following channel changes to digital:

Broadcast Basic Channels moving to digital New digital channel

Government Access 7 86*
Educational Access 12 85*
Public Access 17 84*
The College Channel 16 83*
HSN 15 15*

*Digital Broadcast Basic tier

In addition Mediacom is adding the following channels:

HD Channel Adds New Channel Adds
Spike HD 870**
Comedy HD 871**
Nick HD 877**
MTV HD 872**
CMT HD 875**
VH1 HD 873**

**These channels require an HDTV and HD box to view

7. SUSTAINABILITY MONTH: The following are the events scheduled for April as part of Indianola’s sustainability efforts. This calendar (packet) was also placed as an insert in the utility bills this month. Chris Longer and Mindi Robinson have done an excellent job programming the event for the second year.

April 7 Simpson College Campus Day
Week of April 11 Annual Spring Clean Up Week April 17 E-cycling Day-Brush Facility 9-4
Free tire recycling – Wal Mart 8-5
Spring Fun Fest-Fairgrounds-10-noon
April 22 Earth Day
April 23 Indianola Sustainability Fair-at IMU – 11:30-1:30
April 24 Cool Congregation Workshop-Trinity United
Presbyterian Church – 9-noon

8. APRIL 12 COMMITTEE: Below is a tentative agenda for April 12 that will begin at 6:00 or 6:30 p.m.:

• Joint meeting with the trustees to receive IDA’s progress report
• Joint meeting with trustees to review employee handbook policies/procedures
• Joint meeting to review FY 2008/09 audit
• Architectural design discussion for E Hillcrest
• Further discussion regarding sidewalk waivers
• Bravo contribution for FY 2010/11

Steve will be chair and Randy vice chair.

10. STREET CLOSURE POLICY: In the packet is a revised Street Closure Policy as discussed at the March 8 meeting. I spoke Corvette Club reps and they indicate they have insurance and will decide next year whether to hold an event if the “named-insured” is required. There was some concern about cost but they did not get a quote.

11. SURVEY: IDNR recently classified the Cavitt Creek drainage way as an A-3 which is casual use by humans including swimming/wading. The former classification was A-2 and does not include swimming/wading. The designation is important because the sewer plant effluent flows into Cavitt Creek and therefore is regulated depending on classification.

Supt Dan Miers, with the assistance of intern Chole Casber, is surveying residents in the area to determine their use of Cavitt Creek. Those results will be provided to IDNR for their review and possible re-classification of the stream.

12. SIDEWALK WAIVERS: Chuck Burgin is reviewing the sidewalk waivers and will have a report at the May committee meeting.

13. CITY TREASURER’S REPORT: In your packet is the February 2010 City Treasurer’s report which will be presented with the March report on April 19th.

News Items - March 29, 2010

2010-03-26T16:13:00.000-05:00

1. NEXT MEETING: The next meeting is April 5 at 6:00 pm.

2. JOINT MEETING: A joint meeting with the trustees is scheduled for April 12 at 6:00 or 6:30 (depends on trustee agenda) and the group will receive IDA’s progress report. Another item will be a review of the Employee Handbook changes.

3. BUILDING REQUEST: The Community Development Department received a request from Steve Skold of Castle Development for property improvements on the building at 201-211 N. Buxton that houses Funaro’s and John Hoyman’s Office. Chuck Burgin is reviewing the request to determine which costs are eligible and a recommendation will be placed on the April 5 agenda.

FYI—Council member Steve Richardson is part owner of this building. He voted “abstained” on March 15 and voted against the incentive policy on January 19.

4. PARK DEDICATION ORDINANCE: A meeting with Charles Becker and Ivan Webber will be scheduled next week to discuss the ordinance. Bob Kreamer plans to attend as well.

5. CITY HALL: There are still some unfinished items (exterior restoration, locker room) that are preventing final acceptance of the building improvements. However, a final walk-thru is tentatively scheduled for April 13.

6. SQUARE INCENTIVE PROGRAM: In your packet are a letter and the Indianola Downtown Incentive Program that was sent to 85 businesses on Friday.

7. SEWER PROPERTY: In your packet is a copy of the letter to the editor from Kenneth Duscheck regarding the sale of the former sewer plant land to the Indianola Country Club. Below is some information about the property explaining the $70,000 purchase price:

• Two sanitary sewer mains extend diagonal from southeast to northwest on the property.
• The former plant, aeration tanks, digester foundations and numerous service mains still remain under ground
• The land has sat idle since 1980 and no purchase offers have been made. Several developers have made inquiries but when informed of the property conditions, their interest disappeared
• A survey was taken by the Parks & Recreation Dept in August 2008 and only 47% of the responders favored a park on this site
• City, county and school tax revenue on a $70,000 valuation will be about $2,700 annually and may increase after the driving range is complete
• A letter was sent to 25 property owners in the immediate vicinity of the property advising of the potential sale and public hearing. Only one property owner attended the meeting with questions about the proposed sale
• The majority of the paving cost for Country Club Road at that time was paid for by F.A.U.S. funds
• Cost savings to the city for mowing and snow removal
• Of the approximate nine acres being sold to the Country Club, a little over 3 acres is designated as flood plain

8. W. EUCLID: By order dated March 19, 2010, the Iowa Supreme Court has retained
jurisdiction of the Gray appeal. The case will be submitted to the Iowa Supreme
Court without oral argument on May 18, 2010.

9. IDA: Myles Kappelman, Executive Director of IDA, announced his resignation
effective April 23, 2010.

News Items - March 22, 2010

2010-03-19T15:29:00.000-05:00

1. NEXT MEETING: The next meeting is April 5 at 6:00 pm.

2. SOUTH Y: Chuck Burgin and I met with Garden and Associates on the 18th and discussed the following:

• The project “estimate” is $775,000 including construction, engineering, 10% contingency, administrative and legal
• Based on a 2,975’ project length (extends about 45’ south of W. 10th) and 17% access assessment to W 10 property owners (does not include four properties immediately east of “Y” who would get normal assessments), the cost/ft assessment (using Flint) is about $110
• An access road to move traffic outside the roadway would extend from 10th to Hwy 92 on the east side. The proposed access road would extend thru and utilize the town home driveway/parking lot
• The opportune time to pave the project is mid-June thru mid-August to lessen traffic (mainly school and farm)
• Given the opportune time to pave and the lack of W Euclid court ruling, the project may be delayed until 2011

Garden engineer Brad Utemarkt is not available April 12 so I plan to put the project on the May 10 committee agenda for review and discussion.

3. I&I: In the packet is a meeting summary regarding Phases 3 and 4 of the I&I Program. Phase 4 is the South Lift Station improvements that include increasing capacity of the west equalization pond and adding return pumps/force main to the east equalization pond. Phase 3 includes review of all public mains/manholes for I&I.

It was originally hoped that thru Phases 1, 2 and 4, Phase 3 could be delayed for several years. However, V&K determined that the pump capacity cannot handle the highest peaks that IDNR says cannot overflow.

A recommendation to complete all phases with the exception of the return force main in Phase 4 will be made at the April 12 committee meeting. Supt Dan Miers and V&K’s Forrest Aldrich will attend.

Shared services continue to be discovered. The latest is on E Iowa and North 1st. Supt Dan Miers, staff and V&K are working to determine solutions.

FYI—Iowa Falls just passed an ordinance requiring a $100/month fee for illegally connected sump pumps to the sanitary sewer.

4. END LOADER: Ed Yando sent 4 request-for-proposals to replace the 1996 Case End-Loader and proposals will be received by May 12. $164,000 is budgeted in FY 10/11. A recommendation will be brought to the May 17 council meeting.

5. STIMULUS FUNDS: IDOT reps are now saying the second round of transportation stimulus funds may not be approved by Congress. When discussed originally, staff considered recommending:

• Buxton/Howard replacements between 1st and Clinton
• Iowa Ave widening from 1st to “L”
• J/K Realignment at Hwy 92.

Future developments will be reported when received.

6. TREASURERS REPORT: Finance Director Laurie Hebl reports the December and January reports are balanced precisely. There were no changes to the final balance but there were minimal changes to a couple sub-totals. The changes resulted from the new software transition.

The report should be completely balanced from February on.

News Items - March 15, 2010

2010-03-12T16:01:00.000-06:00

1. HILLCREST ARCHITECTURAL DESIGN: P&Z discussed recommending architectural design standards (brick, E.F.I.S., culture stone, nova brick) on two occasions and are now asking for more council direction (see March 9 minutes). The item will be placed on the April 12 committee agenda.

2. SQUARE BUILDINGS: In the packet is a response from Ryan Ellis representing Barbara Martsching. John Hoyman intends to discuss the request and the result will report to elected officials next week.

3. SNOW BLOWER: $60,000 is budgeted to replace the 20-year old snow blower the Street Dept uses to clean the square. Ed Yando and Chuck Burgin are drafting a spec that will include both single (current) and two-stage units and a recommendation will be brought to council in 4-6 weeks.

4. ROUTER: Kurt Ripperger will put the memo, agenda and news items on the web page and show interested elected officials how to access it on Monday. Please bring your laptops.

5. SEWER SOFTWARE: $20,000 is budgeted to replace the 8 year-old software in the Sewer Dept. Supt Dan Miers sent 4 RFP’s and received 3 quotes. Pipeline Data Management was the low quote at $6,175 and after a thorough review by Kurt Ripperger and Dan, the PDM software will be purchased.

6. COMMUNITY DEVELOPMENT: In the packet is a letter from a satisfied customer who had assistance from Building Inspector Rich Parker and Community Development Director Chuck Burgin. Hats off to both!!

7. CHANNEL 7 USE POLICY: In the packet is the use policy for the government access channel. I asked Ivan Webber to review it and he reports it would be applicable for the LED message board. Ivan cautioned that if it were opened to private or non-profit use, it is open to all entities. The city could not discriminate on how the board is used.

Also, please check the proposed location of the message board (marked by a temporary banner east of city hall) and advise of any visibility issues.

8. WORK COMP: RoxAnne Hunerdosse reports work comp claims thus far are about $28,000 compared to premiums of $153,000. Very good news as the claims affect rates.

9. SEWER REPLACEMENT: Chuck Burgin is getting temporary easements for the sewer main replacement north and east of the Casey’s Store on E Hwy 92. This stretch was discovered during the I&I review and it was separated from the Phase 1 repairs due to its complexity.

V&K is working on the plan design and will have something to council in several weeks.

10. IDA UPDATE: Mark Vickroy provided the following summary of items discussed at the Board meeting on March 9th:
• The SIFE group from Simpson (Students in Free Enterprise) is working on videos to be posted on our website.
• SIFE is also working on a questionnaire to be sent out to current Indianola businesses.
• A list of local businesses was discussed, with direction for Myles to contact. There is a short questionnaire that they will be asked to complete. The first round of contacts will include City State Bank, Downing Construction, Harverst Innovations, and Pizza Ranch.
• The new development guide will be unveiled on Tuesday, March 23 (I believe Shirley provided a copies for Council packets). A reception will be held from 4-6pm at the meeting room at the Wells Fargo Bank building. Myles sent out an e-mail invitation yesterday afternoon. Coffee and cookies will be served.
• The guide will also be sent out to approximately 200 site selectors. An electronic version will also be posted to the IDA website.
• The PDI (Professional Developers of Iowa) Conference will be held on Wednesday, May 26. Indianola has been chosen as their Focus Community. There will be a bus tour of Indianola, with a reception to follow at Summerset Winery.
• Financials were reviewed and approved with no questions.
Also in your packet is IDA brochure.
11. DECK AGREEMENT: The Brick House deck agreement will be placed on the April 5 council agenda.

12. SQUARE CLOSURE: In 2009, the following requested to close the square: Chamber of Commerce (Arts & Crafts & Holiday Extravaganza), Indianola Bike Night, Indianola Parks & Recreation (Costume Party & Parade), Indianola RAGBRAI Committee, Warren County Corvette Show and the Warren County Health Fair.

13. ENVELOPES: Four requests have been made for return envelopes.

News Items - March 8, 2010

2010-03-05T15:41:00.001-06:00

1. LEAN: In your packet are Glen Cowan’s and Grace Swanson’s LEAN progress.

2. SQUARE BUILDINGS: Community Development Director Chuck Burgin had a meeting with building owners on the Square’s east side to discuss some partial brick collapse. It is likely the city will receive a funding request thru the new Downtown Building Incentive program.

Also, in the packet is a letter from John Hoyman to building owners on the north side of the Square regarding engineering service proposal.

3. MAINTENANCE CONTRACT: In the packet is Chuck Burgin’s recommendation for an agreement with Air-Con Mechanical for quarterly maintenance on the municipal building’s HVAC system. It will begin immediately.

4. IMMI: I will attend the Iowa Municipal Management Institute March 24-26 in Iowa City.

5. BRAVO: I mentioned to Shirley that from my perspective the $2,500 could be cut from the budget (assumes the $11.30 tax rate) based on a call from Bravo the end of January stating that the proposal in December was not approved by the executive board.

The original proposal was for the city to join Bravo (which collects funds from public sources and redistributes them to cultural entities/projects/programs) for $2,500 initially and committing 2/7 of only “new” hotel/motel tax revenue. According to executive director MD Isely, the executive board changed that to be $2,500 initially and 2/7 of “all” hotel/motel tax revenue. The cost of the executive board’s change is an “additional” $17,000/year since Indianola’s 7% tax generates nearly $60,000 annually and is already committed to economic development, tourism commission and P&R programs. The $17,000 is the equivalent of a 4-cent tax increase.

However, if Simpson is the prime benefactor, perhaps the city can partner with them to pay the city’s membership fee thereby eliminating any burden on the tax rate and/or need to cut city programs. The partnership would be a “win-win” as Simpson receives Bravo funding and the city does not cut programs or increase taxes.

6. BUDGET CUTS: Per council direction on March 1, the following have been cut from the FY 11 Budget:

Department Reduction Amount Description
City Manager $4,000 Intern
Community Development $500 Plan Cabinet
Mayor & Council $600 Mayor’s Desk
Clerk/Finance/Public Info $900 Receipt printer & credit card swipe/scan
Police $1,000 Delay replacement of 1 radar unit
Fire/Ambulance $1,000 Delay replacement of bunker gear (1 coat)
Library $1,000 Delay replacement of 2 computers
Park & Recreation $800 Pickard Park concrete parking stalls
Park & Recreation $200 Memorial Park concrete for trail

7. VEHICLE TEXTING: Effective immediately the U.S. DOT prohibits texting while driving commercial vehicles (vehicles which require a CDL to drive). This would be our Jet Truck (WPC) and dump trucks.

8. ENVELOPES: The cost of adding return envelopes with the utility bill is about $1,400 annually. However, the cost increases to about $6,700 annually because the return envelope will increase postage when placed with other materials that are already planned to be sent with the utility bill envelope. This information includes IMU Newsletter or updates every other month.

A better solution is for customers to request return envelopes (phone or email) that will be sent separately by first class mail (to the customer). The Clerk’s Office printed about 500 return envelopes and will advertise their availability in the newsletter, weekly flyer, channel 7, web page, etc. A note will also be placed on the billing statement advising customers they can obtain return envelopes simply by requesting them or stopping at City Hall.

9. HILLCREST DESIGN STANDARDS: P&Z will again discuss architectural design standards on East Hillcrest (industrial park) at their March 9 meeting. The standards were a top council goal/priority (1.71 out of 3) last October.

A recommendation will be brought to council in April or May.

10. ROUTER: Kurt Ripperger installed the router so council members can bring their laptops to test the equipment. The goal is for council members (that choose) to access the agenda packet thru laptops at the meeting.

11. JOINT MEETING: A reminder the council/trustees will meet jointly on April 12 to receive IDA’s progress report. The meeting will start around 6:30 or so. Please mark your calendars.

12. BRUSH FACILITY: After receiving 3 quotes, the mulch service was awarded to J.C.’s services for $6,400. J.C.’s also had the contract last year and did a good job. They intend to begin as soon as weather allows

FYI—All mulch was used during 2009 so the “recycling” program is working.

The street department piled the brush in windrows for easier access and a quicker thaw throughout the piles.

News Items - March 1, 2010

2010-02-26T16:12:00.000-06:00

1. STATE RETIREMENT LEGISLATION: House File 2502 being considered by the House of Representatives will have the following affect on city costs:

Chapter 411 changes $5,400 or 1 cent tax rate increase
Chapter 411 State Contribution
Phase out $10,700 or 3 cent tax rate increase

IPERS Changes $25,000 or 6 cent tax rate increase

I forwarded this information to Representative Kent Sorenson and Senator Staci Appel indicating the concern about raising taxes in this difficult economic climate.

2. SEWER REPAIR: Supt Dan Miers reports a 24’ section of 8” main was found defective on South B between W 1st and Hwy 92. It was replaced for $6,000 and will be charged to the sewer main maintenance budget. The good news is the broken main was taking significant storm water that will no longer get into the system.

3. SQUARE BUSINESS INCENTIVE: In the packet is a revised policy (see red print). The policy was approved on January 19th on a 4-2 vote but given the changes it will be placed on the March 15 agenda.

4. CREDIT CARD/ONLINE PAYMENTS: Billing Clerk Lindsey Offenburger has been researching credit card and online billing options to improve our system. Credit card bill payment (utility, P&R registrations, etc.) has been an option since 2003 and the current fees average about $2,400 monthly.

The new system will not only be much more streamline (staff will no longer have to enter each payment), but save about $750 monthly. The initial cost is about $3,200 for the new system and will pay for itself in less than 5 months. Hats off to Lindsey!

Credit card payments offer customer convenience (pay on line from home or work), improve collections and lessen staff time. Lindsey anticipates the new system can be functional by May. Todd Kielkopf reviewed and approved the new system.

5. UTILITY BILL ENVELOPES: A couple council members and a number of customers asked about the absence of a return envelope in the new “statement” utility bills. Return envelopes were initially discussed by General Manager Todd Kielkopf and Finance Officer Laurie Hebl and it was decided not to include envelopes for the following reasons:

• Envelopes were not provided with post card bills
• Credit card and online payments are being promoted
• Most envelopes would be thrown away since about 50% of customers drop their payments off or use credit cards
• Envelopes would add significant cost (envelopes and additional mailing expense) since 2-4 page information flyers were intended to be sent with the statement bill and figured into the cost of the mailing

Envelopes could be added if council and trustees prefer.

6. STORM WATER UTILITY: Below is a tentative schedule for the storm water utility discussion process.

March Determine Equivalent Residential Unit for City
March Turn in sample ordinances
April Calculate sample ERU for large users
April Staff meeting to discuss SWU and strategies
May CIP reviews and Storm system valuation
May/June Council Work sessions
May/June Needs analysis
June/July Meetings with groups and neighborhoods
July Council Action if desired

7. PNEUMATIC CONTROLS: Chuck Burgin is working on a 3-4 year process to replace municipal building pneumatic controls with a digital system. The pneumatics have not worked very well since they were installed in 1989 but were not part of the building renovation since the city only had $900,000 budget. Estimated cost is in the $100,000 range and a recommendation will be brought to elected officials during the next budget process.

8. BRUSH FACILITY: In the packet is RoxAnne Hunerdosse’s 2009 report. She recommends fees remain the same for 2010 and shortening the season but that can be reviewed in October/November based on weather conditions.

Unless elected officials wish to change the fees, no council action is needed at this time. Let Rox or I know if there are questions about the report.

9. I&I MEETING: About 15 people attended the information meeting to discuss the Infiltration/Inflow Program on the 25th in the Catholic Church. Operator Aimee Luhrs did a good job of presenting the information. Testing in the area (see map) will begin with the spring thaw and visual inspections will begin in March.

10. SQUARE BUILDING: In the packet is the SVPA $18,650 proposal for architectural ($9,850), structural ($7,800) and cost analysis ($1,000) services regarding 110 W Ashland. John Hoyman is preparing a letter to owners advising them of the city’s position and their options.

11. ELECTRONIC PACKET: Three council members and the mayor expressed interest in either downloading (full or partial) packets, or, accessing them from their laptops/note pads at the meeting. Information Technology Manager Kurt Ripperger will install a router next week to allow laptops to access the city’s web page during the meetings.

Packets will be prepared as usual for the next several months until the electronic option if functional. Elected officials can then choose which option best suits their needs.

12. TAX TABLE: Tax revenue through February is about .8% behind last year’s figures.

13. DC TRIP: The DC trip for this year is June 9-11 (packet) and will be placed on the March 15th council agenda. Cost is $1,975/person (last year was $1,925) and $6,000 was budgeted.

14. P&R: The Park and Recreation Commission is meeting March 3 at 5:00 pm in
the Activity Center to discuss amphitheater fundraising options. Elected
officials are encouraged to attend.

News Items - February 22, 2010

2010-02-19T16:11:00.001-06:00

1. NEXT MEETING: The next meeting is March 1 at 6:00 pm.

2. COUNCIL PACKETS: Kurt Ripperger estimates the cost of putting the council packet on the city’s web site (secure page) at about $800 with an annual fee of about $500. The advantage would be elected officials could access the entire packet from home/work thereby saving staff time copying and collating packets in addition to having them delivered by the PD.

Should elected officials have an interest, the city would provide paper/printer cartridges to copy the packets at home. Note that the packet would be printed in the same order as the packet you now receive.

Appreciate your comments.

3. SIGNS: You have copies of the community signs prepared by Parker Signs as well as pics of park signs. Russ Yenger of Parker Signs said he used the stone (instead of brick) to keep a “consistent” look with the city’s park signs.

4. SHIVE HATTERY: Given the comments about Shive Hattery and their work on the municipal building, the following information may be helpful regarding change orders:

Original Contract Estimate $745,200
Contract Bid $785,740
Change Order Total* $ 41,164 (5%)

*there were two change orders and the one involving heating in the Clerk’s Office could have been as low as $6,450 but the one approved by council was $16,091.

Given the existing building conditions, a 5% total change order cost is within 10% contingency amount normally budgeted.

Following is a list of mechanical engineers who will be working on the Library’s Geo-Thermal project:
Chris Nelson
Mike Petersen
Doug Sullivan
Tyson Scheidecker
Bruce Farrell

Quality Control
Tim Fehr

Also, in the packet is a list Geo-Thermal project that have been engineered by Shive Hattery.

5. LAND VALUES: Assessed land values (only) for 108, 110 and 112 W Ashland (square buildings) are $49,500, $23,000 and $23,000 respectively. Lot widths are 46’, 20’ and 20’.

6. CHAMBER DINNER: This year’s Annual Recognition Dinner is March 12 beginning at 6:00 PM in Simpson’s Great Hall. The fee is $40/person. The chamber can be contacted at 961-6269 by March 4 to RSVP.

7. WARREN COUNTY E 911 BOARD: The E 911 Board (established by Iowa Code 34A ) consists of a delegate and alternate from each political subdivision in the County to conduct the planning, implementing and maintenance of the E-911 phone service. Funding comes from 911 surcharges on landline and wireless phone bills. Warren County Emergency Management Coordinator Mahala Cox oversees daily operations of the office and reports to the board at quarterly meetings.

Steve Bonnett (delegate) and Brian Seymour (alternate) represent the city and Steve has served as chair and vice chair. Brian is now ready to assume a board role and therefore should become the delegate and Steve the alternate. This designation needs council approval and a letter to the board to note the change. A recommendation will be placed on the March 1 consent agenda.

8. E-WASTE SIGNS: There are signs at the brush/e-waste facility that list the fees for monitors/TV’s. They are also listed on the city’s website under “Programs and Services.” The fees are as follows:

18” and under $ 7.00
19”-25” $12.00
26”-32” $17.00
33”-40” $22.00
41 & up $27.00
Console TV’s &
Tube price $10.00

9. DART: Des Moines Regional Transit reports there are eight vanpools to and from Indianola, Monday through Friday. One of the eight vanpools goes to West Des Moines while the other seven go to downtown Des Moines. There are two available seats to DT, and three available seats to WDM, with two people on the waiting list for vans that are full at this time.

Unfortunately this number has remained static for a couple years. Given Indianola’s commuter status, buses should be considered in my opinion.

10. AMPHITHEATER: In the packet is the February 1 council memo highlighting the amphitheater phases. Phase 1 is highlighted below:

Demolition, grading, stage retaining wall, stage, back stage, handicap
Seating/walkways, turf seating tiers, seeding, utility & electric provisions,
Main electric service to stage

11. STOP SIGN STUDY: On September 2, 2008 council authorized the IDOT to review stop signs and school crossings to determine appropriate signage and traffic efficiency. The study is complete and a copy of the recommendations is in your packet and highlighted below. The study will be reviewed in committee.

• The City’s current stop control is sufficient and well suited to efficiently move traffic to primary arterial routs
• School signage should be update to meet MUTCD requirements.
• Crosswalks should be upgraded to longitudinal crosswalk markings at crosswalks immediately adjacent to school grounds
• Sidewalk extensions & relocation of crossing, or pedestrian crossing signal should be considered on W. Iowa near North “J” St.
• Non-school crossings at trials should consider consolidated and updated MUTCD signage
• One-way sign usage in downtown Indianola and along Howard Street and Buxton Street should be reviewed for consistency. Downtown R-61 one-way signs should be mounted above STOP sings.

Most of the recommendations are routine and will be handled as soon as possible.

12. BALLOON MUSEUM CULVERT: Construction drawings should be completed and submitted to the City by February 24. We are anticipating the bid letting date to be March 31 and awarding the contract the April 5 council meeting.

News Items - February 16, 2010

2010-02-12T16:15:00.000-06:00

1. DOWNTOWN INCENTIVE PROGRAM: Mayor Bresnan, Chuck Burgin and I met with several bankers to discuss the program and specifically the loan option. The general consensus was to use a USDA model where the city would provide loan funding to banks and they would lend it under their normal regulations. Below is a modified draft loan policy:
• The local lender originates the loans in amounts ranging from $5,000 to $25,000 with a maximum term of 10 years.
• The interest rate charged the borrower will not exceed 0%
• City would deposit funds equal to the principal amount of the loan at 0% interest.
• The deposit does not guarantee the loan nor is it collateral for the loan. The deposit is only to reduce the interest rate charged to the borrower.
• Annually city would withdraw from its deposit account an amount equal to the principal repayment of the outstanding loan. As a result, the amount in the deposit account will equal the principal outstanding on the loan.
• All costs directly related to the implementation of downtown development are eligible. Costs for interiors and stand-alone roof replacements are not eligible.
Program revisions will be brought to council for consideration in March.

In the packet is a map showing the proposed area covered by the program.

2. FRANCHISE FEES: Given elected official consensus regarding cable and electric franchise fees, staff will provide resolutions/ordinances in March to increase cable and enact an electric franchise fee in the MidAmerican territory (similar to the city’s electric territory). Recent legislation will likely require the same franchise fee for our utility but will have no financial impact since it already pays 5% in lieu of taxes.

3. IDA: Chair Amy Duncan was not available on March 8 to present an IDA progress report so the meeting will be moved to April 12. Todd Kielkopf has been informed and agrees with the date change.

4. BALLOON MUSEUM CULVERT: The IDNR is requesting additional soil testing immediately west of the highway culvert so Chuck Burgin contacted Allender-Butkze Soil Engineers to perform the testing at an estimated cost of $2,000. Test results will provide data on whether a specific “bell joint” extension can be added to the existing structure. The work will be performed as soon as possible.

5. WEST BOSTON SEWER: The loan agreements/promissory notes are still not complete so the project contract award (to Vanderpool) will be delayed to March 1.

6. PHILANTHROPIC/HONORARY NAMING POLICY: In the packet is a policy suggested by Shirley as a reference for the P&R Commission’s amphitheater fundraising drive. It will be brought to a future meeting for review.

7. SEASONAL STRUCTURES: At their meeting on February 9, the P&Z Commission unanimously approved tabling the amendment regulating “seasonal structures”. The intent is to allow the display/marketing of merchandise and seasonal structures in manner to serve the desires of the general public, but, prevent creation of any nuisance or annoyance to the occupants of adjacent buildings and the general public.

8. MEMORIAL COMMISSION: The Memorial Commission met February 9th and discussed the Aquatic Center fees. A survey of 11 other Aquatic Centers was provided and showed that our pool charges are below average fees for daily admission and seasonal passes. The Commission recommended the current price structure remain in place and will present their annual report at the March 15th council meeting.

9. MOVING IOWA FORWARD: Lt. Governor Judge will be visiting Cemen Tech on Tuesday, February 16 at 11:30 a.m. to discuss job creation investments and pre-school education.

News Items - February 8, 2010

2010-02-05T15:44:00.000-06:00

1. JOINT MEETING: Todd Kielkopf and I are tentatively scheduling March 8 as a joint meeting to follow up with IDA’s progress on their revised marketing plan, etc. Per your comments and the trustee agenda, the meeting will likely start at 6:30 pm.

2. HWY 65/69: There have been informal discussions for several years between the city and IDOT regarding the condition of Hwy 65/69 south of Hwy 92. In 2005, a study was commissioned by IDOT to determine improvement options from 12th Avenue south past 17th Avenue (see packet for summary recommendations).

As written in the November 23, 2009 council study memo, the IDOT is more seriously considering an improvement to Hwy 65/69 per Brian Morrissey, Local Systems Engineer. Brian, Chuck Burgin and I met in a conference call on the 4th and shown below are the “tentative” project highlights:

• Three-lane from Hwy 92 thru 17th Ave
• Constructed in two sections—Hwy 92 to 12th, and, 12th thru 17th
• Likely project construction in 2012
• Estimated $7 million cost
• Indianola’s share in the $200,000-$300,000 range for curbs/storm sewers
• Traffic detours would be necessary

Brian indicated more information will be available in the next several months and will provide a report in person at a council study meeting.

FYI—The city has been working informally for years to get the IDOT to consider an improvement to this stretch of highway. Our efforts may finally be paying off.

3. STREAM STUDY: IDNR completed a stream study of Cavitt Creek where the sewer plant effluent flows and Supt Dan Miers will scheduled a meeting with IDNR to determine the affect of the stream’s designation. Dan will report the results of the meeting as soon as possible.

Dan also reports that new IDNR effluent requirements such as ammonia, fecal coliform and metal limits will require new treatment processes and therefore increasing plant costs that have been budgeted for FY 10/11 through FY 12/13.

4. HISTORICAL SOCIETY: In the packet is a $1,000 request from the Warren County Historical Society to install handicap access to the dining hall. The request will be placed on the February 16 agenda for formal consideration and Bev Dickerson will be there to answer questions.

Finance Director Laurie Hebl reports there is $6,000 in the Community Betterment budget for miscellaneous expenses.

To my knowledge, the city has not given to the Historical Society. But given their mission and group of volunteers that operate/maintain the facility, I feel it would be an appropriate public expense and will recommend accordingly.

5. I&I MEETING: The Sewer Department is scheduling a public information Infiltration/Inflow meeting for 6:00 pm, February 25 (location to be determined). In the packet is a map showing the neighborhoods that will be included in the next round of testing.

These meetings are held to inform property owners about the program’s intent, purpose and process. Attendance is normally very good. Elected officials are encouraged to attend.

FYI - Unfortunately the $5.9 million I-Jobs application to help finance the I&I Program was not funded. The $20 million available went to the cities of Clinton, Davenport and Sioux City.

6. NORTH Y ASSESSMENTS: Forrest Aldrich reports the project is near complete and the final numbers are very close. He is estimating the cost/ft will be in the $50-$55 range compared to W Euclid’s $80 range due primarily to the $494,000 Federal Stimulus contribution.

Project acceptance and final assessments will be brought to council in March.

7. COMMUNITY LED SIGN: Parker Signs developed two proposals for the community message board (packet) that will be placed on the February 16 agenda. The Council Study Committee authorized staff to obtain quotes at the January 11th meeting.

8. AMBULANCE RATES: Chief Brian Seymour intends to recommend a 10% increase in the ambulance fees based on a recent Metro survey (packet) showing Indianola the lowest of those surveyed. The recommendation will be on the February 16 agenda for elected official consideration.

9. MEDIACOM: Mediacom notified the city (see letter) that it is converting the government access channel to digital in the “near future”. While the change will be beneficial for picture/sound quality and improved capacity/speed, some TV’s will not be able to receive the digital signal and will have to use converters supplied by Mediacom.

10. MARCH 8 COMMITTEE AGENDA: The tentative agenda for March’s meeting is as follows:

• Public input process for the Comprehensive Plan
• IDA progress report
• Sidewalk waivers
• Council salaries
• Architectural Design standards for Hillcrest Avenue
• Employee Handbook updates

News Items - February 1, 2010

2010-01-29T15:53:00.000-06:00

1. W BOSTON: Project bids were received on January 13 and John Hoyman is drafting promissory notes for the loans (paid thru utility bills). The contract award will be on the February 16 agenda for elected official consideration. Bids were as follows:

Van Hauen & Associates $49,975.00
Vanderpool Construction $42,993.00
Halbrook Excavating $56,645.00
The Underground Company $49,785.00

2. COUNCIL MEETING PROCEDURE: In the packet is Mayor Bresnan’s rules for procedure. Please review and provide input to Ken.

3. AWARDS: At the Awards Banquet many employees were recognized for customer service, safety and zero to less than 8 hours of sick leave used during 2009. In the packet is a list of those employees. Congratulations to all!

4. TAXABLE VALUE: Laurie Hebl prepared the 5-year history of taxable value by classification (packet).

5. STREET REPLACEMENT: In the packet is a map of the streets that will be reviewed for replacement in 2011.

6. PRESIDENTS DAY: Another reminder Presidents Day will move the council meeting to Tuesday, February 16.

7. STIMULUS PROGRAM: The Central Iowa Regional Transportation Planning Agency’s re-allocation of Stimulus $$ combined with the initial use for the 8 projects that are ready for bidding gives Indianola time to obtain right-of-way for other projects in the Program. Therefore the J/K Re-alignment could be a candidate.

8. DC TRIP: Simpson College decided to send a rep on February 8 due to staffing/scheduling issues. Denis Frischmeyer and Randy Bray have decided not to attend.

Myles has scheduled appointments for Mark and WCEDC’s Jim Meadows.

9. BRAVO: I received a call from Bravo’s MD Isley who reported the executive committee preferred that Indianola eventually pay the full 2/7th’s of our hotel/motel tax as opposed to 2/7ths of the new revenue. I asked him to write a letter indicating the board’s preference and have yet to receive it. It will be placed in the packets.

10. RACE CAR ORDINANCE: Wednesday, January 27, the trial to determine whether the race car ordinance creates a taking was held. Chuck Burgin testified on behalf of the City of Indianola. Phil Watson and Ron Inman testified for the plaintiffs. Hugh Cain representing the City of Indianola feels the City is in a good position and we anticipate a court ruling late spring or early summer.

11. DOWNTOWN INCENTIVE POLICY: Staff continues to “tweak” the policy (see changes in red) and we’ll continue to review over the next couple weeks. John Hoyman is working on the lien/promissory note that will become part of the application approval process.

Grant McGraw was not quite ready to present his request for 115 N. Buxton and we now anticipate it on the February 16 agenda.

12. UTILITY BILLING: Due to issues encountered with the new software transition, February’s utility bills could be a day or two late. They are normally in mail boxes by the 1st of each month.

13. ALLEY VACATIONS: In the packet are two alley vacation requests the Community Development Department will take to P&Z on February 9. Council can set a public hearing date on February 16 for March 1.

14. POLICE CANDIDATES: Interviews will be held on Saturday, January 30 at City Hall for those on the Civil Service “A” list.

News Items - January 25, 2010

2010-01-22T15:53:00.000-06:00

1. ROOF COLLAPSE: About 3:30 pm on January 21 the southern half of the former Midwest Uncuts (117 E Salem) roof collapsed apparently from the weight of snow, ice and moisture. Fire Chief Brian Seymour and Community Development Director Chuck Burgin inspected the building about 6:30 pm that evening to determine the extent of the damage.

Chuck and Building Inspector Rich Parker toured the building on Friday the 22nd and found the structure to be safe for neighboring buildings. However, the interior was not considered stable. More information will be provided as it becomes available.

2. AMPHITHEATER: 6 bids were received on January 21 as follows:

Company Base Bid Alternate
Downing Construction
Indianola, Iowa
$145,687.71
$11,771.94

Elder Corporation
Des Moines, Iowa
$157,017.08
$12,042.90

Rochon Corp. of Iowa
Urbandale, Iowa
$217,844.50
$ 7,481.16

Jensen Builders LTD
Ames, Iowa
$204,415.06
$ 3,688.35

Concrete Technologies, Inc
Urbandale, Iowa

$216,458.30
$16,777.30
Larson & Larson Const.
Des Moines, Iowa
$173,903.00
$ 7,050.00

Unfortunately the engineer’s estimate was $126,000 and the project was not awarded a Prairie Meadows grant. P&R Director Glen Cowan is reviewing the current and FY 10/11 budget with Commission members to determine whether another project can be cut and/or delayed in order to continue progress on the Amphitheater. A recommendation will be placed on the February 1 agenda.

3. FAIR PLAY: In the packet is the Metro Fair-Play agreement as requested by Shirley.

4. PRESIDENTS DAY: Mark your calendars that the second February council meeting will be Tuesday February 16th due to Presidents Day on the 15th.

5. I&I POLICY: In the packet is a revised I&I Policy that will be recommended in February. Changes include:

• The loan and reimbursement amounts have been increased to help offset increasing costs to the homeowners.
• Homeowners with illegally hooked sump pumps into the sanitary sewer would no longer be billed $30 for a year before the penalty increases to $50. We would start their billing at $50 and continue billing until the disconnection is made. Most cases are fairly simple and inexpensive fixes.
• Loans that the City offers for repairs will no longer be unsecured. John Hoyman is assisting in creating a secured loan document.

6. RED ROCK REQUEST: In the packet is Red Rock Area Community Action Program (RRACAP) request to fund their transportation services for Warren County. The city has traditionally contributed $3,000 annually and that amount is in the proposed FY 10/11 budget.

7. BRUSH FACILITY: Due to the results of the recent ice storm the facility will open to residents 24/7 through Sunday, February 7.