1. SUMMERCREST DEVELOPMENT: A ground breaking ceremony is being scheduled for mid-August and elected officials will be invited to attend. As soon as the date is available mayor/council will be advised.
2. G O DEBT: Laurie Hebl has filed the outstanding obligations discloser as required by State Code. A summary of the city’s debt is below:
Total Debt as of 6-1-09 $13,076,493
Less Revenue bonds/notes $ 3,578,000
General Obligation Debt $ 9,498,493 (24% of $39,028,604 debt limit)
+ $ 3,120,000 issuance = 32% of debt limit
3. COPS FAST: The city’s Stimulus Application to fund a School Resource Officer was not approved in the first round as there were $10 billion in requests and $1 billion available.
There will be further consideration but the competition is very keen.
4. REUSABLE RETAIL BAGS: The committee met again on the 28th and agreed on the following:
• October 3 or 10 will be the weekend promotion of reusable bags
• About 5,500 bags will be purchased and hopefully sold that weekend or subsequent weekends. The goal is to get at least one in every household
• Bags will be sold for $1
• Any proceeds from the bag sale will be used for a local recycling/environmental program
• The downtown business group had a representative and hopefully will be part of the program
• The program will be advertised in the local paper, city web site, cable channel 7, September Update and weekly flyer in addition to weekly retail store ads
• The Chamber will be contacted to determine their level of participation
• Recycling the retail bags will also be promoted
The Landfill Board granted $1,000 to Indianola’s reusable retail bag program that will help purchase bags that can be sold at city hall, and, to help promote the program.
Friday, July 31, 2009
Friday, July 24, 2009
News Items - July 27, 2009
1. NEXT MEETING: The next council meeting is August 3 at 6:00 pm.
2. RAGBRAI: The event was a wonderful success from all perspectives. We have heard very positive comments from local businesses and riders.
All credit goes to the hard work and effort by the Advisory Committee, Executive Committee and the 19 committees responsible for public safety, communication, hospitality, vendors, clean-up, etc. The Indianola Community really raised the bar for its volunteerism and commitment to a fantastic event.
3. MUNICIPAL BUILDING PHONE SYSTEM: As written in earlier news items, Finance Officer Laurie Hebl and Public Information Coordinator Kurt Ripperger are researching phone systems to replace the 18 year old one at city hall. However, today’s technology allows one central system to service multiple departments/locations so it may make sense to expand the system.
Their efforts have produced the following information thus far:
Current System:
Current system is approaching 20 years old
Some phones are not working properly
A major outage occurred in 2004 due to a failed board
Replacement parts are increasingly harder to find
Suggested Replacement System:
Voice-over-data-line Telecommunications System
System would utilize the City fiber loop
Easily expandable
Easily movable as long as there is access to the fiber loop. (10km max distance with budgeted transceivers)
Will operate on current data cables with new switches
Eliminates additional cabling since it runs on the current data lines
Allows other departments to upgrade and have phones accessed by the Clerks Office (i.e. Street Shop phone transfers to Clerks Office after 3 unanswered rings)
Phased Project: Subject to council/trustee approval (budget process), all phones could be upgraded over a multi-year period. The proposed phasing is as follows:
Phase 1 – City Administrative Offices, Police, Fire, Water Pollution Control, Street Department, and Parks Shop location--Total of 44 phones
Total cost $33,438 (approximately $760/phone)
Phase 2 – IMU, East and West Substations, Water Department
Total of 36 phones--Total cost $17,604 (approximately $489/phone) Cost decrease due to expandability of Phase 1 equipment
Phase 3 – Library--Total of 9 phones--Total cost $5,238 (approximately $582/phone)
Phase 4 – Parks and Recreation (Activity Center)--Total of 12 phones
Total cost $6,568 (approximately $547/phone)
Phases 2, 3 and 4 could be initiated at any time after phase 1
One phone plan proposal offers 36 month interest free financing if purchased by the end of August, 2009.
Other Info: Current switches will need to be replaced but the vast majority is already near the end of reliable life (newest models 6+ years old, oldest models approaching 10 years). $5,000 - $7,000 total cost for Phase 1 less for additional phases due to numbers of phones.
Cost Savings: The proposed system would require a T1 line connection that costs about $500/month compared to the copper based lines that cost about $1,000/month. The $6,000 annual savings would therefore pay for Phase 1 in just over 5 years based on initial cost estimates.
4. LATE FEE: Diana Bowlin, Laurie Hebl and I discussed the late fee for street closures and suggest it be in the $50 to $100 range. The key is to have it high enough to encourage compliance, but not so high as to discourage events. The item will be placed on the August 10 committee agenda.
5. BUXTON PARK: The basis for Glen Cowan’s decision to remove perennials at Buxton Park was appearance and neighbor complaints. Invasive tulip bulbs were not in the initial explanation.
6. 19TH STREET: The city’s attorney continues to work on a resolution regarding the 19th Street repairs. It is slow, however, and a delay for the hearing has been submitted by the defense.
The city is having the sub-grade tested as it is the believed that the problem is there instead of the concrete.
7. STORM WATER PROJECT: Chuck Burgin has been reviewing a storm water issue just northwest of the Balloon Museum. Severe erosion was reported by an adjacent neighbor and it was noted by Chuck that there is an exposed sewer main. Chuck contacted Forrest Aldrich and we are reviewing options and a recommendation will be brought to council in a few weeks. The drainage area is on private property, which complicates the issue.
8. IaCMA: I am attending the Iowa City/County Management Association Conference in Independence, Iowa July 29-31.
9. IOWA GREAT PLACES GRANT: The Iowa Economic Development office reported that the grants should be announced by the end of July. Glen Cowan is still hopeful we will get a grant to complete the Memorial Amphitheater and restroom.
10. OLD NORTH SEWER PLANT PROPERTY: At the July 15th Park & Recreation meeting, a motion was made by Sirianni and seconded by Sams to “be committed to developing a new park north of Iowa”. However, it was felt that the current location is not the best place for a park, and as long as there is a strong commitment by the council for a park in the same neighborhood area, the commission is willing to let it be used for other purposes at a fair market lease or purchase value.
11. CONCRETE PLANTS: Community Development Director Chuck Burgin contacted the DNR, and Field Officer Bill Gross reported no complaints. Mr. Gross also reports Indianola plants, due to their relatively small size, do not receive regular inspections.
12. MEMORIAL POOL: The pool finished the year end (June 30) with a $24,000 balance. Good job Rec Director Doug Bylund!
2. RAGBRAI: The event was a wonderful success from all perspectives. We have heard very positive comments from local businesses and riders.
All credit goes to the hard work and effort by the Advisory Committee, Executive Committee and the 19 committees responsible for public safety, communication, hospitality, vendors, clean-up, etc. The Indianola Community really raised the bar for its volunteerism and commitment to a fantastic event.
3. MUNICIPAL BUILDING PHONE SYSTEM: As written in earlier news items, Finance Officer Laurie Hebl and Public Information Coordinator Kurt Ripperger are researching phone systems to replace the 18 year old one at city hall. However, today’s technology allows one central system to service multiple departments/locations so it may make sense to expand the system.
Their efforts have produced the following information thus far:
Current System:
Current system is approaching 20 years old
Some phones are not working properly
A major outage occurred in 2004 due to a failed board
Replacement parts are increasingly harder to find
Suggested Replacement System:
Voice-over-data-line Telecommunications System
System would utilize the City fiber loop
Easily expandable
Easily movable as long as there is access to the fiber loop. (10km max distance with budgeted transceivers)
Will operate on current data cables with new switches
Eliminates additional cabling since it runs on the current data lines
Allows other departments to upgrade and have phones accessed by the Clerks Office (i.e. Street Shop phone transfers to Clerks Office after 3 unanswered rings)
Phased Project: Subject to council/trustee approval (budget process), all phones could be upgraded over a multi-year period. The proposed phasing is as follows:
Phase 1 – City Administrative Offices, Police, Fire, Water Pollution Control, Street Department, and Parks Shop location--Total of 44 phones
Total cost $33,438 (approximately $760/phone)
Phase 2 – IMU, East and West Substations, Water Department
Total of 36 phones--Total cost $17,604 (approximately $489/phone) Cost decrease due to expandability of Phase 1 equipment
Phase 3 – Library--Total of 9 phones--Total cost $5,238 (approximately $582/phone)
Phase 4 – Parks and Recreation (Activity Center)--Total of 12 phones
Total cost $6,568 (approximately $547/phone)
Phases 2, 3 and 4 could be initiated at any time after phase 1
One phone plan proposal offers 36 month interest free financing if purchased by the end of August, 2009.
Other Info: Current switches will need to be replaced but the vast majority is already near the end of reliable life (newest models 6+ years old, oldest models approaching 10 years). $5,000 - $7,000 total cost for Phase 1 less for additional phases due to numbers of phones.
Cost Savings: The proposed system would require a T1 line connection that costs about $500/month compared to the copper based lines that cost about $1,000/month. The $6,000 annual savings would therefore pay for Phase 1 in just over 5 years based on initial cost estimates.
4. LATE FEE: Diana Bowlin, Laurie Hebl and I discussed the late fee for street closures and suggest it be in the $50 to $100 range. The key is to have it high enough to encourage compliance, but not so high as to discourage events. The item will be placed on the August 10 committee agenda.
5. BUXTON PARK: The basis for Glen Cowan’s decision to remove perennials at Buxton Park was appearance and neighbor complaints. Invasive tulip bulbs were not in the initial explanation.
6. 19TH STREET: The city’s attorney continues to work on a resolution regarding the 19th Street repairs. It is slow, however, and a delay for the hearing has been submitted by the defense.
The city is having the sub-grade tested as it is the believed that the problem is there instead of the concrete.
7. STORM WATER PROJECT: Chuck Burgin has been reviewing a storm water issue just northwest of the Balloon Museum. Severe erosion was reported by an adjacent neighbor and it was noted by Chuck that there is an exposed sewer main. Chuck contacted Forrest Aldrich and we are reviewing options and a recommendation will be brought to council in a few weeks. The drainage area is on private property, which complicates the issue.
8. IaCMA: I am attending the Iowa City/County Management Association Conference in Independence, Iowa July 29-31.
9. IOWA GREAT PLACES GRANT: The Iowa Economic Development office reported that the grants should be announced by the end of July. Glen Cowan is still hopeful we will get a grant to complete the Memorial Amphitheater and restroom.
10. OLD NORTH SEWER PLANT PROPERTY: At the July 15th Park & Recreation meeting, a motion was made by Sirianni and seconded by Sams to “be committed to developing a new park north of Iowa”. However, it was felt that the current location is not the best place for a park, and as long as there is a strong commitment by the council for a park in the same neighborhood area, the commission is willing to let it be used for other purposes at a fair market lease or purchase value.
11. CONCRETE PLANTS: Community Development Director Chuck Burgin contacted the DNR, and Field Officer Bill Gross reported no complaints. Mr. Gross also reports Indianola plants, due to their relatively small size, do not receive regular inspections.
12. MEMORIAL POOL: The pool finished the year end (June 30) with a $24,000 balance. Good job Rec Director Doug Bylund!
Friday, July 17, 2009
News Items - July 20, 2009
1. CITY HALL: Based on council feedback city hall (does not include police/fire) will close at 4:00 pm thereby allowing staff to volunteer or go home to miss some of the congestion. They plan to work thru the lunch hour.
2. BUXTON PARK: Per Bob Kreamer’s comments at the July 6 meeting, I asked Human Resources Director RoxAnne Hunerdosse to thoroughly review the state of events which is highlighted below. As part of the review, RoxAnne interviewed Horticulturist Cathy Nutting, Park Supt Mike Bowlin, Asst to the Horticulturist Dave Sterns and Buxton Park neighbor Howard Netley. Also included were staff evaluations, a letter from Lorraine Hill and conversations with former Horticulturist Helen Trembly.
Report highlights include:
• Complaints about Buxton Park maintenance were made to the Parks Dept 1-3 weeks prior to June 8
• A letter complaining about Buxton Park maintenance and invasive tulip bulbs was received by the Parks Dept on June 3
• A tour of Buxton Park took place on June 8 and included P&R Director Glen Cowan, Park Supt Mike Bowlin, Horticulturist Cathy Nutting and Asst to the Horticulturist Dave Sterns. All agreed the park was not maintained properly and that improvement was necessary
• Glen Cowan directed the removal of many perennials to be replaced by annuals thereby providing more color/beauty
• Cathy Nutting enlisted the services of up to 15 people/gardeners to remove perennials and an invasive tulip bulb
• Cathy Nutting reported there was neither time nor resources to re-plant perennials with existing park staff
• Cathy Nutting reported 90% of the perennials were given to the volunteers with the understanding that if Parks needed “cuts” in the future, they would be provided at no cost
• About 40 flats (of annuals) replaced perennials at Buxton. 15 came from the Parks greenhouse and 25 flat were purchased for about $300
• In 1993, Buxton Park gardens were inundated with the tulip bulb and a very similar process was used to remove bulbs and other perennials
3. CONCRETE PLANT: Complaints have surfaced about noise and dust from the neighbors surrounding the concrete plant on east of 5th and north of Ashland. A petition is being circulated and I expect council will receive it in August.
Neighbors have contacted IDNR regarding the dust and are also concerned about noise related to trucks, end-loaders and other equipment.
The city has tried for years to encourage the plant to relocate to the industrial park but owners report it is simply too expensive.
One option suggested by Mayor Kelley is to allow only a direct truck route from the entrance to Hwy 65/69 thereby reducing traffic in the general neighborhood. Although not without disadvantages (some residents will experience all the trucks), I have asked Community Development Director Chuck Burgin to draft an ordinance for council review.
4. LIBRARY BOARD: With Teen/Adult Librarian Natalie Struecker’s resignation, I asked Librarian Joyce Godwin to delay hiring a replacement until mid-December thereby saving about $15,000. The request is similar to that of the PD where I asked to delay replacing Officer Gingrich for 6-8 months. Staff has been concerned about the FY 10/11 budget given the lack of construction and a reduction in several classes of residential tax values. In addition, council member Kreamer has asked that there be budget cuts equal to the cost of the FY 09/10 labor contract.
At their meeting on July 14, and, after much discussion regarding advantages/disadvantages, the Board voted to hire a replacement immediately. Joyce Godwin indicates the process may take 60-90 days. State Code gives Library Boards the authority to make such decisions.
FYI—Joyce reports the capital budget may not be as much as budgeted, and, about $5,000 more revenue was received from the County than budgeted.
5. ROLL OVER PROJECTS: Per policy, several projects that were not completed in FY 08/09 will move to FY 09/10. They include the Memorial Park Amphitheater ($49,000), Memorial Park Restroom ($92,000) and Memorial Trail extension ($220,000). These projects have been delayed due to grant funding delays and/or work with outside companies.
The roll-over will have no affect on tax revenues or the budget.
6. SIDEWALK PROGRAM: Inspector Rich Parker marked 317 sidewalks (for repair) and 17 trees that require trimming. Letters were sent from July 10 thru this week notifying property owners they have 30 days to remedy the problem. However, the Community Development Dept gives extra time if contacted and the work will be performed in a timely manner.
7. I&I: Council has a letter responding to the IDNR’s Administrative Order regarding Infiltration and Inflow. Jane McAllister of the Ahlers Firm wrote the letter clarifying the city’s position and intent to comply.
8. LANDFILL WASTE REDUCTION PROGRAM: At their July 15 meeting, the South Central Landfill Board (Pete and I represent the city) voted to offer up to $1,000 grants for waste reduction programs. The Board then approved a $1,000 grant to Indianola’s retail plastic bag reduction program. The funds will be used to buy re-usable bags and advertise the program along with local stores including Dollar General, Fareway, Hy Vee, McCoy’s, Walgreens and Wal-Mart.
In September, the city and retailers will try to sell 5,000 bags during one weekend. The bags will be sold for 75 cents each and the goal is one per household. More marketing and advertising will follow in late August and early September.
9. SEWER LAND: A local real estate agent has approached the city about selling up to 185 acres of the 350 owned on the Middle River. The land was purchased in 2002 as a future sewer plant site for $2,850/acre. A formal offer will be brought to council if received.
10. PERMIT: City Clerk Diana Bowlin issued a transient merchant permits for tack-horse equipment at 311 E. 2nd for July 18 – July 19.
2. BUXTON PARK: Per Bob Kreamer’s comments at the July 6 meeting, I asked Human Resources Director RoxAnne Hunerdosse to thoroughly review the state of events which is highlighted below. As part of the review, RoxAnne interviewed Horticulturist Cathy Nutting, Park Supt Mike Bowlin, Asst to the Horticulturist Dave Sterns and Buxton Park neighbor Howard Netley. Also included were staff evaluations, a letter from Lorraine Hill and conversations with former Horticulturist Helen Trembly.
Report highlights include:
• Complaints about Buxton Park maintenance were made to the Parks Dept 1-3 weeks prior to June 8
• A letter complaining about Buxton Park maintenance and invasive tulip bulbs was received by the Parks Dept on June 3
• A tour of Buxton Park took place on June 8 and included P&R Director Glen Cowan, Park Supt Mike Bowlin, Horticulturist Cathy Nutting and Asst to the Horticulturist Dave Sterns. All agreed the park was not maintained properly and that improvement was necessary
• Glen Cowan directed the removal of many perennials to be replaced by annuals thereby providing more color/beauty
• Cathy Nutting enlisted the services of up to 15 people/gardeners to remove perennials and an invasive tulip bulb
• Cathy Nutting reported there was neither time nor resources to re-plant perennials with existing park staff
• Cathy Nutting reported 90% of the perennials were given to the volunteers with the understanding that if Parks needed “cuts” in the future, they would be provided at no cost
• About 40 flats (of annuals) replaced perennials at Buxton. 15 came from the Parks greenhouse and 25 flat were purchased for about $300
• In 1993, Buxton Park gardens were inundated with the tulip bulb and a very similar process was used to remove bulbs and other perennials
3. CONCRETE PLANT: Complaints have surfaced about noise and dust from the neighbors surrounding the concrete plant on east of 5th and north of Ashland. A petition is being circulated and I expect council will receive it in August.
Neighbors have contacted IDNR regarding the dust and are also concerned about noise related to trucks, end-loaders and other equipment.
The city has tried for years to encourage the plant to relocate to the industrial park but owners report it is simply too expensive.
One option suggested by Mayor Kelley is to allow only a direct truck route from the entrance to Hwy 65/69 thereby reducing traffic in the general neighborhood. Although not without disadvantages (some residents will experience all the trucks), I have asked Community Development Director Chuck Burgin to draft an ordinance for council review.
4. LIBRARY BOARD: With Teen/Adult Librarian Natalie Struecker’s resignation, I asked Librarian Joyce Godwin to delay hiring a replacement until mid-December thereby saving about $15,000. The request is similar to that of the PD where I asked to delay replacing Officer Gingrich for 6-8 months. Staff has been concerned about the FY 10/11 budget given the lack of construction and a reduction in several classes of residential tax values. In addition, council member Kreamer has asked that there be budget cuts equal to the cost of the FY 09/10 labor contract.
At their meeting on July 14, and, after much discussion regarding advantages/disadvantages, the Board voted to hire a replacement immediately. Joyce Godwin indicates the process may take 60-90 days. State Code gives Library Boards the authority to make such decisions.
FYI—Joyce reports the capital budget may not be as much as budgeted, and, about $5,000 more revenue was received from the County than budgeted.
5. ROLL OVER PROJECTS: Per policy, several projects that were not completed in FY 08/09 will move to FY 09/10. They include the Memorial Park Amphitheater ($49,000), Memorial Park Restroom ($92,000) and Memorial Trail extension ($220,000). These projects have been delayed due to grant funding delays and/or work with outside companies.
The roll-over will have no affect on tax revenues or the budget.
6. SIDEWALK PROGRAM: Inspector Rich Parker marked 317 sidewalks (for repair) and 17 trees that require trimming. Letters were sent from July 10 thru this week notifying property owners they have 30 days to remedy the problem. However, the Community Development Dept gives extra time if contacted and the work will be performed in a timely manner.
7. I&I: Council has a letter responding to the IDNR’s Administrative Order regarding Infiltration and Inflow. Jane McAllister of the Ahlers Firm wrote the letter clarifying the city’s position and intent to comply.
8. LANDFILL WASTE REDUCTION PROGRAM: At their July 15 meeting, the South Central Landfill Board (Pete and I represent the city) voted to offer up to $1,000 grants for waste reduction programs. The Board then approved a $1,000 grant to Indianola’s retail plastic bag reduction program. The funds will be used to buy re-usable bags and advertise the program along with local stores including Dollar General, Fareway, Hy Vee, McCoy’s, Walgreens and Wal-Mart.
In September, the city and retailers will try to sell 5,000 bags during one weekend. The bags will be sold for 75 cents each and the goal is one per household. More marketing and advertising will follow in late August and early September.
9. SEWER LAND: A local real estate agent has approached the city about selling up to 185 acres of the 350 owned on the Middle River. The land was purchased in 2002 as a future sewer plant site for $2,850/acre. A formal offer will be brought to council if received.
10. PERMIT: City Clerk Diana Bowlin issued a transient merchant permits for tack-horse equipment at 311 E. 2nd for July 18 – July 19.
Friday, July 10, 2009
News Items - July 13, 2009
1. ALLEY: Per Mayor Kelley’s instruction (to me), the Street Dept began removing (on July 9) the square north/south alley panels for the handprint surface that will be provided during RAGBRAI.
2. DC TRIP PRIORITIES: Below is an update provided by Laurie Hebl.
February, 2009 – Steve Richardson & Myles Kappelman attended
June, 2009 – Mark Vickroy, Chris Boone (IMU) & Myles Kappelman attended
Highway 92 – “R” Street through R-63 intersection
• February, 2009
Submitted FY 2010 Appropriation Request Form for $4,100,000 to Representative Latham
• March 4, 2009
Letter to Congressman Latham requesting a project description change that would allow the use of the $500,000 appropriation for design/construction (currently it can only be used for study/planning expenses)
Copy of the letter was sent to Congressman Boswell, Senator Grassley and Senator Harkin
Dale Vander Schaaf (IDOT) contacted Congressman Latham
Congressman Latham spoke with the Transportation/HUD Appropriations Committee requesting the technical correction
• April, 2009
Submitted the Committee on Transportation & Infrastructure Member-Designated High Priority Project Questionnaire (Transportation Reauthorization Bill) requesting $6,300,000 to Representative Lathams’s and Senator Harkin’s office
• July, 2009
Notified that the DOT 2010-2014 Program includes $1.4M for right-of-way in 2012 and $9.9M for construction in 2013. This is in addition to the existing $2.7M earmarks including the corridor study funds.
North Highway 65/69 Corridor Improvements
• March 10, 2009
IDOT met with developer & city to discuss study & TEAP assistance
City will proceed with TEAP study request (w/Snyder & Associates preparing a proposal)
• April 4, 2009
Myles Kappelman, IDA, is planning on attending the Transportation & Economic Development training/conference and hopes to speak with the head of the IDOT
• Nothing new since last update
Inflow and Infiltration Program
• February 25, 2009
Iowa Finance Authority announced that the American Recovery and Reinvestment Act (ARRA) (i.e. Stimulus) included additional funds for Clean Water and Drinking Water State Revolving Funds
• March 2, 2009
City submitted Phase I & Phase III application for funding (some of the stimulus money is to be in the form of grants or no-interest loans)
Indianola’s project was NOT funded
• April 8, 2009
City submitted an appropriation request in the amount of $1,980,000 (55%) for Phase I & Phase III to Senator Grassley and Senator Harkin
• May 4, 2009 Council
Completed action with regards to obtaining $9,090,000 in Sewer Revenue Bonds through the IDNR’s State Revolving Fund
Awarded contract for Phase I of the I&I Program
• April 14, 2009
City received an Administrative Consent Order from the Iowa Department of Natural Resources to formalize the City’s agreement to continue & complete necessary wastewater collection system improvements
• June 23, 2009
Notified from Senator Grassley’s Office that our appropriations request was unsuccessful (refer to April 8th notation)
Only 4 of 24 requests were funded for $300,000 each (total $1,200,000)
• I-JOBS (Iowa Finance Authority) will award $20 million to communities with populations over 10,000 for water or wastewater projects on a competitive bid process
Laurie will submit an application prior to the October 30th deadline
“Y” Street Paving – Hwy 92 north to Euclid Avenue
• Council moving forward with plans, specifications, estimate of cost, etc.
• May 4, 2009 Council awarded construction contract and engineering contract amendment
• Project has begun and should be complete in November 09
National Balloon Museum – slope repair/reconstruction
• February 26, 2009
Formal written appeal sent to the State Public Assistance Officer of the Iowa Homeland Security and Emergency Management
• April 2, 2009
Received a letter from Senator Grassley regarding correspondence with his office and FEMA stating: “Senator Grassley wishes to express his interest in the appeal which was submitted by the City of Indianola regarding the failure of the slopes N of the National Balloon Museum…It is our hope every due consideration will be given to their appeal within the rules and regulations deemed by FEMA.”
• May 1, 2009
Sent pictures of further slope failure to be included in our appeal file
• June 26, 2009
Laurie submitted an “Intent to Apply” for funding through the I-JOBS program and will submit application prior to deadline
Public Safety/City Hall Renovations
• Laurie’s research concluded that the City would not be eligible for any of the USDA Community Facility Grants that may be available due to wording to the effect: “Applicants/Borrowers must be unable to obtain credit at reasonable rates and terms”.
• May 4, 2009 Council awarded construction contract and bond for the project
• Brian Seymour plans to submited a grant application for Fire Department expansion on July 8.
Lake Ahquabi Park Cabins Infrastructure
• Myles will research DNR & ask for an earmark from Harkin
• Kent Sovern has taken an interest in the project and is working with Myles in an effort to secure $650,000 in federal USDA Rural Development funding for infrastructure improvements
It was determined that the project didn’t meet USDA funding criteria
• Myles Kappelman is working with Kent Soveran, Warren County Conservation Society and the Des Moines Partnership to identify possible funding options
3. TEEN LIBRARIAN: Teen/Adult Librarian Natalie Struecker resigned effective July 29 to take a position as Young Adult Librarian with Rockford, IL. Natalie has been with the city since January 2007 and we wish her the very best!!
4. SEAL COAT: “Y” and Inwood were seal-coated July 9 and I authorized a $2,500 expense for seal coat on S. G consistent with council approval on June 15. A double seal was placed on about the northern 500’ and a single seal on the remainder of G and W 12th thru the intersection of H.
5. MUNICIPAL BUILDING: The contractor exposed the cinder block in the southern canopy columns and also found them cracked. The $15,648 change order approved by council July 6 is in effect.
6. HEALTH INSURANCE POOL: The pool balance has climbed to nearly $740,000. Good news!
7. ENERGY AUDITS: Consistent with our sustainable efforts, the Sewer Dept will have an energy audit conducted by Kelly Needles at The Energy Group to review options for reduced energy use. Program Coordinator Chris Longer is facilitating the audits for Water, Sewer and Electric Departments.
Results should be available by July 20.
8. MFPRSI: FY 09-10 rates are 17% but we anticipate an increase in future years due to the new Cancer and Infectious Disease Presumption legislation.
9. NORTH 1ST COLLAPSED SEWER: As part of the Phase 1 I&I Program, Visu-Sewer discovered a collapsed sewer line on North 1st Street between Clinton & Detroit Ave. City engineers and staff will meet with Visu-Sewer to request a change order to add the repairs to Phase I of the I&I project. The change order will brought to Council on August 3rd for consideration. Given the sewer’s condition, we may have it repaired prior to the council review.
10. FRIDAY’S RAIN: We experienced heavy rainfall Friday morning around 9am totaling 1.8” in town. 1” was reported at the north sewer plant and 3.2” at the water department. The sewer department assessed the town for overflows and backups. There was 1 reported basement backup on North 3rd Street. Staff monitored flows at the north plant and no sanitary sewer overflows were observed. We feel due to the nature of the rain event that I&I repairs have made a positive impact on the sanitary sewer system.
2. DC TRIP PRIORITIES: Below is an update provided by Laurie Hebl.
February, 2009 – Steve Richardson & Myles Kappelman attended
June, 2009 – Mark Vickroy, Chris Boone (IMU) & Myles Kappelman attended
Highway 92 – “R” Street through R-63 intersection
• February, 2009
Submitted FY 2010 Appropriation Request Form for $4,100,000 to Representative Latham
• March 4, 2009
Letter to Congressman Latham requesting a project description change that would allow the use of the $500,000 appropriation for design/construction (currently it can only be used for study/planning expenses)
Copy of the letter was sent to Congressman Boswell, Senator Grassley and Senator Harkin
Dale Vander Schaaf (IDOT) contacted Congressman Latham
Congressman Latham spoke with the Transportation/HUD Appropriations Committee requesting the technical correction
• April, 2009
Submitted the Committee on Transportation & Infrastructure Member-Designated High Priority Project Questionnaire (Transportation Reauthorization Bill) requesting $6,300,000 to Representative Lathams’s and Senator Harkin’s office
• July, 2009
Notified that the DOT 2010-2014 Program includes $1.4M for right-of-way in 2012 and $9.9M for construction in 2013. This is in addition to the existing $2.7M earmarks including the corridor study funds.
North Highway 65/69 Corridor Improvements
• March 10, 2009
IDOT met with developer & city to discuss study & TEAP assistance
City will proceed with TEAP study request (w/Snyder & Associates preparing a proposal)
• April 4, 2009
Myles Kappelman, IDA, is planning on attending the Transportation & Economic Development training/conference and hopes to speak with the head of the IDOT
• Nothing new since last update
Inflow and Infiltration Program
• February 25, 2009
Iowa Finance Authority announced that the American Recovery and Reinvestment Act (ARRA) (i.e. Stimulus) included additional funds for Clean Water and Drinking Water State Revolving Funds
• March 2, 2009
City submitted Phase I & Phase III application for funding (some of the stimulus money is to be in the form of grants or no-interest loans)
Indianola’s project was NOT funded
• April 8, 2009
City submitted an appropriation request in the amount of $1,980,000 (55%) for Phase I & Phase III to Senator Grassley and Senator Harkin
• May 4, 2009 Council
Completed action with regards to obtaining $9,090,000 in Sewer Revenue Bonds through the IDNR’s State Revolving Fund
Awarded contract for Phase I of the I&I Program
• April 14, 2009
City received an Administrative Consent Order from the Iowa Department of Natural Resources to formalize the City’s agreement to continue & complete necessary wastewater collection system improvements
• June 23, 2009
Notified from Senator Grassley’s Office that our appropriations request was unsuccessful (refer to April 8th notation)
Only 4 of 24 requests were funded for $300,000 each (total $1,200,000)
• I-JOBS (Iowa Finance Authority) will award $20 million to communities with populations over 10,000 for water or wastewater projects on a competitive bid process
Laurie will submit an application prior to the October 30th deadline
“Y” Street Paving – Hwy 92 north to Euclid Avenue
• Council moving forward with plans, specifications, estimate of cost, etc.
• May 4, 2009 Council awarded construction contract and engineering contract amendment
• Project has begun and should be complete in November 09
National Balloon Museum – slope repair/reconstruction
• February 26, 2009
Formal written appeal sent to the State Public Assistance Officer of the Iowa Homeland Security and Emergency Management
• April 2, 2009
Received a letter from Senator Grassley regarding correspondence with his office and FEMA stating: “Senator Grassley wishes to express his interest in the appeal which was submitted by the City of Indianola regarding the failure of the slopes N of the National Balloon Museum…It is our hope every due consideration will be given to their appeal within the rules and regulations deemed by FEMA.”
• May 1, 2009
Sent pictures of further slope failure to be included in our appeal file
• June 26, 2009
Laurie submitted an “Intent to Apply” for funding through the I-JOBS program and will submit application prior to deadline
Public Safety/City Hall Renovations
• Laurie’s research concluded that the City would not be eligible for any of the USDA Community Facility Grants that may be available due to wording to the effect: “Applicants/Borrowers must be unable to obtain credit at reasonable rates and terms”.
• May 4, 2009 Council awarded construction contract and bond for the project
• Brian Seymour plans to submited a grant application for Fire Department expansion on July 8.
Lake Ahquabi Park Cabins Infrastructure
• Myles will research DNR & ask for an earmark from Harkin
• Kent Sovern has taken an interest in the project and is working with Myles in an effort to secure $650,000 in federal USDA Rural Development funding for infrastructure improvements
It was determined that the project didn’t meet USDA funding criteria
• Myles Kappelman is working with Kent Soveran, Warren County Conservation Society and the Des Moines Partnership to identify possible funding options
3. TEEN LIBRARIAN: Teen/Adult Librarian Natalie Struecker resigned effective July 29 to take a position as Young Adult Librarian with Rockford, IL. Natalie has been with the city since January 2007 and we wish her the very best!!
4. SEAL COAT: “Y” and Inwood were seal-coated July 9 and I authorized a $2,500 expense for seal coat on S. G consistent with council approval on June 15. A double seal was placed on about the northern 500’ and a single seal on the remainder of G and W 12th thru the intersection of H.
5. MUNICIPAL BUILDING: The contractor exposed the cinder block in the southern canopy columns and also found them cracked. The $15,648 change order approved by council July 6 is in effect.
6. HEALTH INSURANCE POOL: The pool balance has climbed to nearly $740,000. Good news!
7. ENERGY AUDITS: Consistent with our sustainable efforts, the Sewer Dept will have an energy audit conducted by Kelly Needles at The Energy Group to review options for reduced energy use. Program Coordinator Chris Longer is facilitating the audits for Water, Sewer and Electric Departments.
Results should be available by July 20.
8. MFPRSI: FY 09-10 rates are 17% but we anticipate an increase in future years due to the new Cancer and Infectious Disease Presumption legislation.
9. NORTH 1ST COLLAPSED SEWER: As part of the Phase 1 I&I Program, Visu-Sewer discovered a collapsed sewer line on North 1st Street between Clinton & Detroit Ave. City engineers and staff will meet with Visu-Sewer to request a change order to add the repairs to Phase I of the I&I project. The change order will brought to Council on August 3rd for consideration. Given the sewer’s condition, we may have it repaired prior to the council review.
10. FRIDAY’S RAIN: We experienced heavy rainfall Friday morning around 9am totaling 1.8” in town. 1” was reported at the north sewer plant and 3.2” at the water department. The sewer department assessed the town for overflows and backups. There was 1 reported basement backup on North 3rd Street. Staff monitored flows at the north plant and no sanitary sewer overflows were observed. We feel due to the nature of the rain event that I&I repairs have made a positive impact on the sanitary sewer system.
Thursday, July 2, 2009
News Items - July 6, 2009
1. COMP PLAN: Staff wanted to confirm all information provided in the Comprehensive Plan would be compatible with our existing G.I.S. programs. Snyder and Associates sent a test disc and the Warren County G.I.S. Coordinator is reviewing.
2. ILOC: The Iowa League of Cities Annual Conference will be in Davenport September 23-25. Laurie Hebl and I are tentatively scheduled to attend. Let us know if elected officials are interested.
3. POOL BALANCES: In your packet is the estimated memorial pool balances for the end of June.
4. NORTH ‘Y’: Qwest has been working on “Y” Street relocating the two-phone lines in conflict with the grading. Progress is slower then estimated but phase 1 should be completed by July 2.
5. YOUTH TRIATHLON: In the council packet is information regarding second annual youth triathlon on Saturday, July 11 at 9:00 a.m. There will be no streets closure for this event.
6. HOLIDAY: City offices will be closed Friday, July 3rd in observance of Independence Day.
2. ILOC: The Iowa League of Cities Annual Conference will be in Davenport September 23-25. Laurie Hebl and I are tentatively scheduled to attend. Let us know if elected officials are interested.
3. POOL BALANCES: In your packet is the estimated memorial pool balances for the end of June.
4. NORTH ‘Y’: Qwest has been working on “Y” Street relocating the two-phone lines in conflict with the grading. Progress is slower then estimated but phase 1 should be completed by July 2.
5. YOUTH TRIATHLON: In the council packet is information regarding second annual youth triathlon on Saturday, July 11 at 9:00 a.m. There will be no streets closure for this event.
6. HOLIDAY: City offices will be closed Friday, July 3rd in observance of Independence Day.
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